SECTION 1: INTRODUCTION 1.1 SCOPE The University at Buffalo (“University”) is seeking bids from qualified and experienced firms for the production and installation of new exterior vehicle wraps for eight (8) electric buses, as well as unwrapping and rewrapping of three (3) diesel buses. The three (3) diesel busses shall have existing graphics, wraps, or decals fully removed prior to installation of new blue and white logo/decal designs. The Services shall include all labor, materials, equipment, coordination, and supervision necessary to design final production-ready wrap files (if applicable), manufacture, and install full, half, or partial exterior vinyl wraps in accordance with University branding standards, vehicle specifications, and performance requirements set forth in this Invitation for Bid (“IFB”). Wrap production shall utilize durable, high-quality materials suitable for continuous public transit operation and outdoor exposure. Installation shall be performed in a professional manner to ensure proper alignment, adhesion, finish quality, and longevity, without damage to the vehicles or their components. All work shall be completed in coordination with the University to minimize vehicle downtime and disruption to transit operations. The awarded Contractor shall be responsible for delivering a complete, finished product that meets or exceeds all technical specifications, quality standards, safety requirements, and timelines established herein. 1.2 BACKGROUND The University at Buffalo (“University”) is the largest and most comprehensive campus in the 64-campus State University of New York system (“SUNY”). Founded in 1846, the University is a premier research-intensive public university dedicated to academic excellence. The University offers a wide range of academic programs including more than 100 undergraduate degrees, 205 master’s degrees and 94 doctoral and professional degrees. Currently there are more than 260,000 alumni taking leadership roles in communities and businesses throughout the United States, 135,000 in New York State, and in 148 countries around the world. Approximately 30,000 students attend the University. The University is a member in the prestigious Association of American Universities (“AAU”). 1.3 METHOD OF AWARD This IFB is part of a competitive procurement process designed to serve the best interests of the University, State University of New York and the People of the State of New York. It is also designed to provide all bidders with a fair opportunity to have their services considered. The University encourages free and open competition. Whenever possible, terms, specifications, and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the University’s needs. Award under this IFB will be made to the responsive and responsible bidder submitting the lowest total price in accordance with New York State Finance Law §163 and University at Buffalo procurement policy. The University reserves the right to make award within one hundred twenty (120) days after the date of bid opening. Subject to the approvals of the Attorney General and State Comptroller offices, if applicable. During which period, bids shall not be withdrawn unless the bidder specifically states in the bid that acceptance thereof must be made within a shorter specific time. University reserves the right to reject any bid that is non‑responsive, non‑responsible, or does not meet minimum mandatory specifications. University may also reject bids that contain qualifications, exceptions, or conditions. Tie bids will be resolved in accordance with New York State Finance Law requirements. University may consider the following in determining responsibility: a) Financial stability b) Past performance c) Capacity to deliver d) Vendor responsibility (VendRep) status e) Compliance with all IFB requirements 1.4 ORDER OF PRECEDENCE The following documents will be annexed to, and incorporated into, and made part of, the Agreement: 1) Exhibit A, State University of New York Standard Contract Clause 2) Exhibit A-1, State University of New York Affirmative Action Clauses 3) The Agreement, including any attachments and schedules thereto 4) Exhibit B, State University of New York General Contract Terms and Conditions 5) Exhibit C, SUNY’s Invitation for Bid 6) Exhibit D, Successful Offeror’s Proposal In the event of any inconsistency in, or conflict among, the document elements described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the order set forth above. 1.5 TERM OF AGREEMENT/CONTRACT TERM The successful bidder will be required to enter into a formal written agreement with the University for a period of one (1) year with the option to renew for an additional one (1) year period pending mutual written agreement of both parties. Award is contingent upon full execution of a contract by the parties and the approval of the State Office of the Attorney General (OAG) and Office of the State Comptroller (OSC), if applicable. 1.6 PRICING AND DELIVERY All proposed pricing must be included in Attachment A: Pricing Page to be considered. Any alternative price quote documents provided in response to this solicitation will not be considered. Prices quoted in Attachment A: Pricing Page shall remain firm for the full Term of the Agreement, except in the event of price decreases which are permitted and encouraged at any time. Price shall be net, “Free on Board (F.O.B.) Destination”, meaning that there are no additional delivery charges and the title (ownership) does not transfer until the product reaches its destination. This applies to every order delivered to any point within the University, as directed by its Contract Manager(s) or designee. There will be no other charges than those listed under Attachment A: Pricing Page. 1.7 LATE BID Any bid received after the time specified in this IFB will be considered a Late Bid. A Late Bid shall not be considered for award unless: (i) no timely bids meeting the requirements of this IFB are received; or (ii) in the case of a multiple award, an insufficient number of timely bids were received to satisfy the multiple award. Upon receipt of a Late Bid, the University will use the ShopBlue (Jaggaer) date and time stamp to document the Late Bid’s arrival. Late Bids that are not considered will be held unopened, unless opened for identification, until after award and then retained with other unsuccessful bids. However, any bid bond or guarantee will be returned. 1.8 SUBMISSION OF QUESTIONS By submitting a proposal, the Bidder agrees that it will neither make any claims for nor assert any right to, damages because of any misunderstandings or lack of information. Questions should be submitted through the University’s eProcurement system, ShopBlue (Jaggaer), Question & Answer Board, no later than 10:00 A.M. EST on Wednesday, May 20, 2026. See “Instructions to Bidders” attachment for details. Written questions and requests for clarification must cite the IFB section, where applicable. Questions received after the deadline may not be answered by the University. A comprehensive list of questions and the official University response will be issued as an Addendum to the IFB. The Addendum will not contain the identities of the bidders submitting the questions; those bidders will remain anonymous to the extent allowed by law. 1.9 PROCUREMENT TIMELINE (TENTATIVE) TIMELINE OF EVENTS Event Date Issuance of Notice Thursday, May 14, 2026 Deadline for Submission of Questions Thursday, May 21, 2026 at 10:00 A.M. EST Answers Issued to All Bidders Thursday, May 28, 2026 Bid Opening Date Friday, June 5, 2026 at 2:30 P.M. Notice of Award (tentative) Monday, June 8, 2026
