Electric Motor Repair Services

The Las Virgenes Municipal Water District is soliciting proposals under solicitation 2026-RFP-052 for electric motor and motor control services, including rewinding, repair, and the purchase of new equipment for pumps, wells, boosters, and aerators. The District intends to award multiple contracts to ensure adequate coverage, with an estimated annual expenditure of approximately $200,000.00 on an as-needed basis. The initial contract term is one year, with the option for up to four additional one-year renewals. Proposals must be submitted via the Procurement Portal by November 30, 2026, and must remain firm for 90 days. Award selection is based on a points-weighted system where technical qualifications carry the most weight at 55%, followed by costs at 25% and mandatory elements at 20%. Required mandatory elements include proof of legal ability to operate in California and a confirmation of no conflicts of interest. Technical evaluation focuses on past performance, personnel quality, and the proposed approach to the scope of services. Vendors must adhere to strict performance timelines, including pick-up and delivery within 24 hours of a request, completion of repairs within five business days, and the submission of a detailed repair report with photographic documentation within 48 hours of completion. All work must comply with NEMA, IEEE, ANSI, and OSHA standards, utilizing OEM or equivalent quality parts. Vendors are required to implement a quality assurance program and maintain specific insurance minimums, including $1,000,000 per occurrence for general liability and $1,000,000 for business automobile liability. Additionally, the District requires the submission of a detailed pricing structure via a provided hourly rate sheet and documentation regarding Disadvantaged Business Enterprise certification where applicable.