Electromyography Systems (EMGs)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06. This solicitation is set-aside for SDVOSB concerns The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1,250 employees. The FSC/PSC is 6515. The Network Contracting Office 9, 1639 Medical Center Pkwy, Suite 400, Murfreesboro, TN. 37129 is seeking to purchase of (4) Electromyography Systems (EMGs). The Nashville VA Medical Center located in Nashville, Tennessee and the Alvin C. York VA Medical Center Murfreesboro, Tennessee Physical Medicine and Rehab Service (PMRS) has the need for (4) Electromyography Systems (EMGs). All interested vendors shall provide quotations for the following: Supplies/Services Electromyography Systems (EMGs): 2 Channel EMG systems Option to add Electroretinography (ERG) - Electrooculography (EOG), P300 3 Channel Footswitch Multiple Time bases for EMG trace MUNIX, Triple stimulation, CMAP Scan, CVD Nerve conduction Stimulator Tip must be removable Patient data entry: 1. User defined popup menus for fast data entry: symptoms, history, diagnostic codes, etc. 2. Search: Use filters to identify patients Nerve conduction studies: 1. Trace resolution: 1920 points per trace in NCS 2. Follow up studies: Compare traces and measurements with previous investigation. 3. Reference values support: Flexible settings with support for nomograms, rages, mean and standard deviation, calculation of z score. 4. Constant voltage and constant current stimulation. Needle EMG: 1. Dual and triple time base to view shape and firing pattern of potentials. 2. Save and replay up to 6 minutes of EMG from multiple channels Multi-MUP analysis: Extract up to 12 potentials from a single recording 2. Visual tool for editing makes analysis easy: Drag & Drop to combine MUPs, Add MUPs manually, Remove noisy traces. Repetitive nerve stimulation 1. Decrement calculation using: Any two responses in a train, smallest response, last response 2. Calculate facilitation after exercise 3. Calculate facilitation in a high frequency stimulation 4. Conditioning stimulation: Stimulate for minutes at user specified frequency. 5. Advanced protocols: Long exercise and short exercise testing in automated manner. Motor unit number estimation for research: 1. CMAP scan recordings 2. Motor unit number index (MUNIX) measurements. AANEM normal Reference Values used as default for NCV testing: PowerPoint presentations for 70+ muscles that show needle insertion site, innervation, cross sectional anatomy. Report generation: 1. Online: Instantly switch from report to traces for review. 2. Export report in pdf format Databases: SQL databases save all patient data. It can be queried for 'data mining' in research. Users: Create multiple users with their own settings for reports and test settings Additional requirements: 1. The shortest stim duration is 0.02 ms which is better suited for needle stimulation. 2. The low filter limit is 0.1 Hz. This is better suited for sympathetic skin response or cognitive EPs. 3. Constant voltage stimulation. 4. 1920 points/trace NCS. **See Salient Characteristics Delivery shall be provided no later than 210 days after receipt of order (ARO). Delivery terms, FOB destination Place of Performance/Place of Delivery 1. Nashville VA Medical Center 1310 24th Avenue South Nashville, TN 37212 +1 (555) 000-0000 2. Alvin C. York VA Medical Center 3400 Lebanon Road Murfreesboro, TN 37129 +1 (555) 000-0000 The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, - Instructions to Offerors'Commercial Items Addendum: Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum and applies to this solicitation. (ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014) - This provision is applicable to the solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics. (End of Provision) FAR Number Title Date 52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.211-6 Brand Name or Equal AUG 1999 52.214-21 Descriptive Literature APR 2002 FAR 52.212-3, - Offerors Representations and Certifications'Commercial Items www.sam.gov registration is required to be active at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, - Offerors Representations and Certifications'Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, - Contract Terms and Conditions'Commercial Items Oct 2018 FAR 52.212-5, - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jul 2021 The following subparagraphs of FAR 52.212-5 are applicable: 52.203'6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.204'10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109'282) (31 U.S.C. 6101 note). 52.209'6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note). 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)). 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f). 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C 632(a)(2)). 52.222'19, Child Labor'Cooperation with Authorities and Remedies (JUL 2020) (DEVIATION) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (APR 2015). 52.222'26, Equal Opportunity (SEP 2016) (E.O. 11246). 52.222'35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). 52.222'37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O. 13627). 52.225-1, Buy American'Supplies (JAN 2021) (41 U.S.C. chapter 83). 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer'System for Award Management (Oct 2018) (31 U.S.C. 3332). VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) The following subparagraphs of VAAR 852.212-70 are applicable: 852.203'70, Commercial Advertising. 852.219'10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. 852.232'72, Electronic Submission of Payment Requests. 852.233'70, Protest Content/Alternative Dispute Resolution. 852.233'71, Alternate Protest Procedure. 852.246'71, Rejected Goods. [Deviation per Class Deviation from VAAR Parts 802, 812, and 852 Regarding Gray Market and Counterfeit Medical and Information Technology Items, dated March 26, 2020, revises VAAR 802.101 to add the definition for gray market items. This deviation expires once incorporated in the VAAR or the VA Acquisition Manual (VAAM) or is otherwise rescinded.] VAAR 852.212-72 Gray Market and Counterfeit Items (MAR 2020) (DEVIATION) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or by an intermediary distributor authorized by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause) VAAR 852.219-74 Limitations on Subcontracting'Monitoring and Compliance (JUL 2018) VAAR 852.232-72 Electronic submission of payment requests (NOV 2018) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information +1 (555) 000-0000 Invoice must be submitted electronically VAAR 852.212-71 Gray Market Items (APR 2020) (a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities. (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of Provision) All quoters shall submit the following: drawings, (shop drawings, typical etc.) complete manufacturer's product specifications completed line item spreadsheet product literature warranty **Note the line item spreadsheet is not all inclusive and will vary for each vendor. It is the responsibility of the vendor to add/remove CLINS or SLINS as required. All quotes shall be sent to the Network Contracting Office 9, contact@example.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Lowest priced quotation that meets all salient characteristics and the following factors: drawings, (shop drawings, typical etc.) complete manufacturer's product specifications completed line item spreadsheet product literature warranty The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 1:00pm CDT, September 10, 2021 at contact@example.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Jeffery Ridenour +1 (555) 000-0000 contact@example.gov