Electronic Postage Services

Texas A&M AgriLife Extension Service is soliciting proposals for a cloud-based Electronic Postage Service to support statewide mail operations across its district and county offices, ensuring reliable, efficient, and cost-effective communication aligned with its mission. The solicitation, identified as TAMU-AG-EXT-RFP-7083, was posted on May 4, 2026, with proposals due by May 29, 2026, at 3:00 p.m. Central Time, and is structured as a Historically Underutilized Business (HUB) set-aside. The system must provide full integration with Microsoft Word and Outlook, support print-on-demand postage for USPS mail classes including First Class and Priority Mail, accommodate multiple label brands, generate intelligent barcodes, and produce international postage labels on plain paper. Cloud deployment is preferred, and all components handling financial data must achieve Level 1 TX-RAMP certification while complying with Section 508 Accessibility Standards, WCAG 2.1 AA, and the Texas Public Information Act. Vendor submissions must include a detailed technical proposal, HUB subcontracting plan (Attachment A or B based on response), proof of compliance with cybersecurity and data privacy mandates, and attestations regarding conflicts of interest, export controls, and restrictions on discrimination against firearm-related businesses or energy companies, as well as prohibitions against requiring COVID-19 vaccination proof and conducting business in the Gaza Strip. Award will be based on best overall value through a trade-off analysis, with evaluation factors weighted as follows: Price (30%), System Functionality & Technical Requirements (25%), Account Management & Administrative Control (15%), Reporting & Analytics (10%), Support & Training (10%), Value-Added Features (5%), and References (5%). Invoices must be emailed electronically to apinvoices@ag.tamu.edu using ACH payment, and no physical mailing of invoices is permitted. Contract administration is managed by Morgan Helpert, CTCD Buyer I, with Shawn Whitley serving as the Project Manager, and the agency enforces strict compliance with Texas-specific procurement codes including 34 TAC §20.265(a)(4)(d). All offerors must provide a Payee Identification Number (PIN), FEIN, or Social Security Number, disclose any child support obligations, and submit Form 1295 if the contract exceeds $1,000,000, while also certifying non-collusion and affirming that