Electronic Postage Services

The Texas A&M AgriLife Extension Service is seeking proposals for Electronic Postage Services under solicitation number AG-EXT-RFP-7083, with a submission deadline of Friday, May 29, 2026, at 3:00 p.m. Central Time. All documentation is exclusively available on the AggieBid portal, and vendors must register as bidders on that platform to submit responses; late or incomplete submissions will not be accepted. Interested parties are strongly encouraged to register early and regularly monitor the site for addenda, as it is the sole source for updated information. A HUB Subcontracting Preproposal Webinar is scheduled for Thursday, May 14, 2026, indicating that historically underutilized business participation is a relevant consideration, although no specific set-aside status is designated. The NAICS code for this procurement is 561410, and performance is required within the state of Texas. This contract imposes stringent security and compliance obligations on the vendor, primarily centered around full and continuous adherence to the Payment Card Industry Data Security Standard (PCI DSS), given the electronic postage services’ involvement in processing, storing, or transmitting cardholder data. The vendor must maintain compliance across all systems, including payment portals, integrated billing platforms, hosted checkout services, and recurring payment functions, as well as any connected components within the cardholder data environment. Annual documentation submissions are mandatory, including an Attestation of Compliance, a Report on Compliance or Self-Assessment Questionnaire, and a clearly defined PCI DSS responsibility model that delineates obligations between the vendor and the agency. Additional security documentation—including policies, procedures, incident response plans, vulnerability management records, penetration test results, and third-party assessment evidence—must be provided upon request. Vendors are required to notify the agency without undue delay of any actual or suspected data breaches, material security incidents, lapses in PCI DSS compliance, or significant changes affecting the scope or risk posture of their services. No pricing, contract value, delivery schedule, or term length details are included in the provided materials, as these are contained exclusively within the full RFP on AggieBid.