Elevator Maintenance Services – U.S. Embassy Singapore
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Embassy Singapore is soliciting quotes for comprehensive preventive and corrective elevator maintenance services across three Hyundai traction gearless elevators located within its Chancery compound at 27 Napier Road, Singapore 258508. The contract is structured as a firm fixed-price agreement with a one-year base period and four one-year option periods, allowing for a potential total performance duration of five years. All work must comply with strict safety and operational standards, including adherence to ASME A17.1/CSA B44, local Singapore electrical and mechanical codes, Hyundai OEM manuals, and U.S. Embassy security directives. Services include monthly, quarterly, and annual preventive maintenance, 24/7 emergency response to entrapments and life-safety issues, routine repairs, technical testing of ride quality and safety systems, cleaning of machine rooms and hoistways, and comprehensive documentation of all work via checklists, incident reports, root cause analyses, and monthly operational health reports. Performance must occur primarily during normal building hours (8:30 to 17:00, Monday through Friday, excluding holidays), with exceptions requiring prior approval from the Contracting Officer’s Representative. Evaluation and award will be made to the lowest priced, acceptable, and responsible offeror, with pass/fail criteria mandating full compliance with solicitation terms and FAR 9.1 responsibility standards, including adequate financial resources, organizational capability, ethical conduct, and necessary facilities. All offerors must be currently registered in the System for Award Management (SAM) and provide proof of registration including the Unique Entity Identifier, with registration required to remain active through award, performance, and final payment. Quotations must be submitted electronically in English to SGProcurementRFQ@state.gov no later than July 28, 2026, at 1630 Singapore Time, and must not exceed 30MB per email, with larger submissions split across multiple emails in PDF, Word, or Excel format. Required submission components include a completed SF-1449 with pricing (Section I), Section 5 Representations and Certifications, proof of SAM registration, and a written acknowledgment of intent to obtain Defense Base Act insurance post-award. Additionally, offerors must hold all necessary licenses and permits to legally operate in Singapore, including a valid Singapore tax identification number and compliance with local tax obligations. The contract also requires designation of a Project Manager fluent in English, submission of their CV and contact details, and flow-down
General Info
Agency
NAICS
Place of Performance
SINGAPORE, SG-01, 258508, SGPSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Subject: Request for Quotations Number 19SN1026Q0009 Elevator Preventive Maintenance Services at the U.S. Embassy Singapore
Enclosed is a Request for Quotations (RFQ) for the elevator preventive maintenance services at the U.S. Embassy Singapore. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if necessary.
Please pay attention to the requirement outlined in the DOSAR 652.242-73. This requirement mandates that all offerors possess the necessary licenses and permits to conduct business in Singapore. It is essential to ensure compliance with all Singapore laws and regulations. Specifically, Singapore Tax authorities expect businesses to obtain a tax identification number and fulfill tax obligations. You should review local laws before submitting a quotation.
The Embassy intends to conduct a pre-quotation conference at the Embassy site. The pre-quotation conference will be held on July 02, 2026, 10:30 hours (local time) at the U.S. Embassy Singapore. Prospective quoters should contact Grace Ng at sgprocurementrfq@state.gov by close of business on June 30, 2026 for additional information or to arrange entry to the building.
Quotations are due by July 28, 2026, 1630hrs (Singapore Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to SGProcurementRFQ@state.gov. It is important to ensure your submission complies with the file size and format requirements. Files must be submitted in Microsoft Word (.doc or docx), Microsoft Excel (.xls or .xlsx)or Adobe Acrobat (pdf) format. Each e-mail, including attachments, must not exceed 30MB. If your submission exceeds 30MB, divide it into multiple emails, ensuring that each email (including attachments) is less than 30 MB.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the System for Award Management (SAM) database prior to submission of their quotation, as prescribed under FAR 4.1102. Registration is available at https://wwww.sam.gov. Failure to maintain the required SAM registration may render a quoter ineligible for award. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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