Envelopes

The City of Phoenix, through the Finance Central Procurement office, is seeking a contractor for a five-year agreement to provide standard and specialty printed envelopes on an as-needed basis for various city departments. The scope includes a wide range of products, such as No. 10 envelopes, manila envelopes in various sizes, and specialty items like police parking violation and municipal court correspondence envelopes. Key technical requirements include the use of Frutiger Roman typography for address blocks and the ability for envelopes to feed through Neopost DS200 Inserter machines. The contract is awarded to the lowest responsive and responsible offeror, with evaluation factors including technical capability, resources, safety records, performance history, and the bidder's business location to minimize transportation costs. The contract term is five years with no options to extend, starting November 1, 2026. Pricing is firm and fixed for the first year, with annual increases requiring 60 days' notice. Deliveries are FOB destination to various city departments, with timelines ranging from five business days for rush orders to four weeks for non-stock items. Packaging is strictly regulated, with a maximum of 90,000 envelopes or 2,000 lbs per non-returnable pallet. Administrative requirements include submitting invoices in PDF format to a designated email, with payments typically processed within 30 to 45 days. Contractors must also comply with specific legal mandates, including the Public Transit Department Small Business Participation Plan, Title VI nondiscrimination authorities, and heat safety compliance.