Epson Printers-Check Scanner DAR Cashier-BRANDSPECIFIC AMD03

This solicitation, issued by the Internal Services Department of Los Angeles County under solicitation number RFB-IS-26200885, seeks brand-specific Epson hardware for the Registrar-Recorder/County Clerk Department, Recorder Bureau in Los Angeles, California. The procurement requires the delivery of seventy-six Epson TM-H6000VI multifunction printers and seventy-six Epson TM-S1000 CaptureOne check scanners, both of which must be new, unused, and current models with specifications detailed in Exhibit A. The printers must feature built-in USB and Ethernet interfaces, MICR, and drop-in validation capabilities, while the scanners must include a power supply, USB cable, franking cartridge, and CD. All items must be shipped F.O.B. delivered, freight pre-paid, to the designated warehouse in Norwalk, California. Bids must be submitted electronically through the Vendor Self Service portal, and failure to include all required documentation from Appendix A—such as the Proposer’s Organization Questionnaire, Certification of Compliance, CBE Information, Prevailing Wages, and COVID-19 vaccination certification—will render the bid non-responsive. Additionally, bidders must provide authorization letters from Epson confirming their status as an authorized distributor or reseller; without these, the offer may be rejected outright. The evaluation is based solely on the lowest total acceptable offer, with pass/fail criteria including the submission of descriptive literature, confirmation of equipment condition, and full compliance with specifications. Payment terms are net thirty days from receipt of a proper invoice, with mandatory electronic funds transfer via the County’s direct deposit portal unless a written exemption is approved. Vendors must comply with California Government Code Section 12952 regarding fair chance employment practices, maintain a harassment-free workplace, and adhere to the County’s lobbyist ordinance, with violations constituting material breaches. Insurance requirements include general liability coverage of at least $2 million aggregate with an A.M. Best rating of A:VII or higher, and an additional insured endorsement naming the County. Prevailing wage laws apply as specified, and vendors must ensure their employees are notified of eligibility for the Federal Earned Income Credit. The contract includes strict termination clauses for improper consideration, non-adherence to lobbying rules, and non-appropriation of funds, and prohibits charges for transportation, packing, or containers unless explicitly authorized. The bid deadline is May 29, 2026, and only electronic submissions through the VSS portal are accepted; any deviation will lead to