This Government Contract opportunity from Washington was posted on August 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Equipment Rental Services

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State & Local

Submission Closed08/27/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

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TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for a comprehensive townwide multifunction copier and managed print services solution under solicitation number 26/27-1. The project aims to modernize and consolidate the current fleet across 30 municipal buildings, deploying approximately 40 to 50 ENERGY STAR compliant multifunction devices. Key objectives include reducing the total number of devices, enhancing document security through RFID, keypad PIN, or badge authentication, and implementing centralized print management software. The selected contractor will be responsible for the delivery, installation, configuration, and ongoing maintenance of equipment capable of copying, printing, scanning, and duplexing, while providing all necessary consumables such as toner and drums. The Town is seeking proposals for either an outright purchase or lease agreements with preferred terms of 36, 48, or 60 months. Award decisions will be based on a points-based scoring system where cost is only one of several factors; other critical evaluation criteria include equipment quality, the effectiveness of the print management solution, service capabilities, experience, and the implementation approach. Qualified respondents must have at least five years of experience with similar public sector engagements and maintain minimum insurance coverages of 1 million dollars for general, professional, and cyber risk liabilities. Proposals are due by October 23, 2026, and must include a projected installation schedule and evidence of the firm's technical capacity to support multi-site municipal operations.

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Multifunction Devices and Lease Services

Solicitation # 26-28

BakerRipley is soliciting proposals under RFP 26-28 for Multifunction Devices and Lease Services to support approximately 25 locations in Texas. The scope of work includes the provision of black-and-white and color multifunction devices via a 60-month lease, comprehensive maintenance covering all parts and labor, and a secure online portal for fleet management and invoicing. Key performance requirements include delivering equipment within 30 working days of a purchase order, ensuring network connectivity within two business days of delivery, and shipping supplies within one to five working days. Interested vendors must attend a mandatory conference on November 18, 2026, and may participate in site visits between October 26 and November 13, 2026. Proposals are due by December 30, 2026, at 10:00 AM CT and must be submitted electronically to Ashia Brown. A complete submission requires a vendor questionnaire, an Excel bid sheet, and ten signed certification forms covering areas such as conflicts of interest, drug-free workplace, and debarment. Award decisions will be based on the most advantageous proposal, evaluated through a weighted scoring system focusing on customer service (25%), cost effectiveness (25%), vendor experience (15%), back-office administration (15%), company narrative (10%), and safety and training (10%). The contract includes specific legal protections, such as a non-appropriation of funds clause allowing termination with 30 days' notice if funding is withdrawn, and a requirement for vendors to provide up to 90 days of transitional service upon contract expiration. Vendors must maintain significant insurance coverages, including $1,000,000 per occurrence for Commercial General Liability and state statutory limits for Workers Compensation. The agency reserves the right to terminate for cause with 10 days' notice or for convenience with 30 days' notice.

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Copier for Tri-Development Center of Aiken Co. @ Hampton

Solicitation # TDC2026-Copiers

The Tri-development Center of Aiken County in South Carolina is soliciting bids for a copier contract under solicitation number TDC2026-Copiers. The required equipment must be a standard automatic two-sided black and white device capable of printing, faxing, and scanning, with a minimum print speed of 45 to 55 pages per minute. Key technical specifications include a single pass duplex automatic document feeder, three paper trays, a bypass tray, and the ability to stack and staple at least 50 sheets. The contract supports a monthly volume of 200,000 pages with flexible term options of 36, 48, or 60 months. Pricing must include maintenance, property taxes, and insurance, as well as return shipping. Interested parties must submit their responses by the deadline of October 22, 2026, at 6:00 PM.

Tri-development Center Of Aiken Co.

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Solicitation # RFP-2026-15

The City of Stratford is soliciting proposals under RFP-2026-15 for the comprehensive supply, installation, maintenance, and lifecycle management of a managed print fleet. The scope includes printers, copiers, scanners, and multifunction devices tailored for diverse environments, including administrative offices, operational field locations, and public-facing areas such as libraries. Rather than a like-for-like replacement, the City requires the successful proponent to perform a fleet review and right-sizing analysis to recommend an optimized configuration that balances cost, security, and operational efficiency. Key technical requirements include secure print release, OCR and searchable PDF scanning, payment system integration for public use, and specialized large-format CAD/GIS printing capabilities. The contract is tentatively scheduled to begin on December 1, 2026. Award selection follows a two-stage evaluation process totaling 100 points, where proponents must first score at least 65 out of 80 technical points to proceed to the financial evaluation. Technical scoring emphasizes fleet design, device reliability, security, and Ontario-based service capacity, while the remaining 20 points are awarded based on relative pricing. Proponents must submit their proposals in PDF format via the Stratford bids and tenders portal by 2:00 p.m. on October 23, 2026. Mandatory requirements for the winning vendor include providing proof of Commercial General Liability and Automobile insurance, WSIB compliance, and adherence to strict data sanitization and cybersecurity protocols.

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Leasing of Postage Machine and Mailing Equipment

Solicitation # P-26-080

The Town of Innisfil is soliciting proposals for the leasing of new postage machines and mailing equipment under solicitation P-26-080. The contract encompasses the delivery, installation, and maintenance of equipment, including necessary software licenses and hardware. Key technical requirements include Energy Star certification, CSA approval, and specific capabilities such as processing speeds of 150 LPM and folder-inserter functionality. The initial contract term is for two years, with options to extend for up to three additional years, and the anticipated execution date is November 4, 2026. Proposals are evaluated through a multi-stage process requiring a minimum threshold score of 70% per category to proceed. Evaluation criteria are weighted across equipment specifications and features (25 points), service and warranty (35 points), and a product demonstration video (5 points). The selected supplier must provide a comprehensive maintenance program with a 24-hour response time for service calls and a full warranty for the duration of the lease. Administrative requirements include electronic invoicing with NET 28 payment terms via electronic funds transfer or purchasing card. The successful proponent must maintain commercial general liability insurance of at least 5 million dollars per occurrence and provide a valid Workplace Safety and Insurance Board certificate of clearance. The agreement is governed by the laws of Ontario and the federal laws of Canada.

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Sourcewell Portable Construction Eqp. w/ Accessories & Attachments

Solicitation # 26RFP100826

Sourcewell, a State of Minnesota local government unit and service cooperative, has issued an invitation-only Request for Proposals (Solicitation Number 26RFP100826) to establish a contracting solution for portable construction equipment, related accessories, and attachments. This procurement is intended for use by Sourcewell Participating Entities, which include a wide range of governmental, higher education, K-12, nonprofit, and tribal agencies located throughout the United States and Canada. The scope of work encompasses several key commodity areas, including portable compressors (both electric and engine-driven), equipment rental and leasing services for items such as cranes, buckets, and industrial equipment, maintenance and repair services for construction equipment and storage tanks, and various construction equipment accessories like lamps. Interested vendors must submit their proposals exclusively through the Sourcewell Procurement Portal; submissions made through ESM Sourcing will not be considered. The deadline for proposal submission is October 8, 2026, at 3:30 PM Central Time, and the cutoff for questions is August 20, 2026. Because the provided documentation serves as an informational notification, specific details regarding contract value, evaluation factors, and detailed terms and conditions are not included in the summary and must be accessed directly via the full RFP hosted on the Sourcewell Procurement Portal. The requesting official for this solicitation is Andrew Van Kuren.

South Dakota State Government

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Military-Grade Packaging and Marking ServicesThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on the execution of military-grade packaging, preservation, and labeling services. The primary objective is to ensure all materials are processed according to MIL-STD-2073 and MIL-STD-129 standards to guarantee durable storage and secure transport. The project is categorized under NAICS code 532420 and was posted on August 17, 2026. It involves strict adherence to military specifications to maintain the integrity of supplies during the logistics process.

Defense Logistics Agency

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Printer Consolidation - Base YearThe Southwestern Power Administration, under the Department of Energy, has issued a forecast for a Printer Consolidation project for its base year. This requirement is designated as a small business set-aside under NAICS code 532420 and is intended to be performed in Oklahoma. The procurement process is managed by the Small Business Program Manager, Brooke Butcher. Interested parties can find further details through the Department of Energy's public acquisition forecast.

Southwestern Power Administration

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Military-Compliant Packaging and PreservationThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on the military-compliant packaging and preservation of pin-rivets. The scope of work requires strict adherence to MIL-STD-129, ASTM D3951, and DLA RP001 standards to ensure all materials are handled and shipped according to federal specifications. To ensure the integrity of the components during long-term storage, the contract mandates the use of specific corrosion-inhibiting methods. These requirements include the implementation of Volatile Corrosion Inhibitors and the use of desiccants to prevent degradation and maintain quality standards.

Defense Logistics Agency

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Specialized Packaging and Marking ServicesThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on specialized packaging and marking services for sensitive pressure gauges. The scope of work requires strict adherence to MIL-STD-2073-1E for packaging and MIL-STD-129 for labeling, ensuring that all items include the necessary special handling codes and contract-specific markings. The project is categorized under NAICS code 532420 and was posted on August 11, 2026. This agreement ensures that sensitive equipment is properly protected and identified during transport and storage according to military standards.

Defense Logistics Agency

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Medical Equipment Leasing & Deployment – TPN CompounderThis subcontract involves the leasing, delivery, installation, and integration of a B. Braun Pinnacle TPN Compounder at the Boise VA Medical Center. The equipment is intended for the automated preparation of IV nutrition, with the project managed by the Department of Veterans Affairs under Network Contract Office 20. The contract is categorized under NAICS code 532420 and is designated for performance in Boise, Idaho. It focuses on the deployment of specialized medical technology to enhance the efficiency and accuracy of total parenteral nutrition compounding within the facility.

260-NETWORK Contract Office 20 (36C260)

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Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy's Office of Energy Efficiency and Renewable Energy is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The opportunity is categorized under NAICS code 532420 and is designated as a small business set-aside. Interested parties can coordinate with Small Business Program Managers Yolanda Dixon and Joseph Vento regarding this procurement action.

Office of Energy Efficiency and Renewable Energy

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about 2 months ago

DEADLINE

N/A

AI Contract Overview

The City of Bellevue in Washington is seeking a subcontractor for equipment rental services specifically tailored for tree work. The scope of the contract involves the supply of specialized machinery, including bucket trucks, cranes, chippers, and stump grinders. This opportunity is categorized under NAICS code 532420. The solicitation was posted on August 13, 2026, and requires a response by the deadline of August 27, 2026. Interested parties can find further details and submission guidelines through the Public Purchase portal.