This Subcontract opportunity from Texas was posted on November 18, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Equipment Supply and Vendor Compliance for State Contracts

Closed

State & Local

Submission Closed12/08/2025, 03:00:00 PM CST

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 423730

New

SLED

PACKAGED TERMINAL AIR CONDITIONERS DUE: 2PM OPENS: 3PM

Solicitation # 50011-ULLAF27009

The University of Louisiana at Lafayette is soliciting bids for the furnishing and delivery of up to 30 Packaged Terminal Air Conditioner (PTAC) through-the-wall cooling units. The basis of design is the First Co. ECO-Series Cool-Pak ECE18205A00A000F or an equivalent model that meets mandatory specifications, including a minimum 18,000 BTUH nominal cooling class, 208/240 V single phase electrical requirements, and compatibility with a 44 inch by 21-5/8 inch standard sleeve rough-in. All products must be new, of the current manufacturer model, and of the best quality, as remanufactured or used products will not be accepted. The contract will be awarded to the lowest responsible and responsive bidder, with a total initial performance period not to exceed twelve months. Bids must be submitted electronically by November 19, 2026, at 2:00 PM CST, and must include a signed bid form with net pricing on an F.O.B. UL Lafayette Destination basis. Required documentation includes manufacturer specifications, a certificate of insurance, and a standard warranty typically consisting of one year for parts and labor and two to six years for the sealed system and compressor. The successful vendor must maintain commercial general liability insurance with a minimum of $1,000,000 per occurrence and comply with Louisiana Workers’ Compensation Law. Payment terms are Net 60 days after delivery and acceptance, and the university is exempt from all Louisiana state and local sales and use taxes.

University of Louisiana at Lafayette

POSTED

DEADLINE

FLUSH KIT, AIR CONDITIO

Solicitation # SPE8E8-27-Q-0056

Solicitation SPE8E8-27-Q-0056 is a small business set-aside request for quotation issued by the DLA Troop Support Construction and Equipment office for the procurement of 30 air conditioner flush kits, identified by NSN 4130-01-691-1922. The delivery is required within 121 days after receipt of order, with the destination for both inspection and acceptance being the DLA Distribution DDSP New Cumberland Facility in Pennsylvania. The shipment is designated as FOB Origin. The contractor must adhere to strict packaging and marking standards, including ASTM D3951 and MIL-STD-129, with palletization following RP001 requirements. Technical and quality standards are governed by the DLA Master List of Technical and Quality Requirements, which takes precedence over ASTM standards. Additionally, the contract prohibits the intentional addition of mercury or mercury-containing compounds to the hardware, except for specific functional exceptions. Administrative requirements include the use of the Wide Area WorkFlow system for electronic invoicing and receiving reports, and compliance with various FAR and DFARS clauses regarding cybersecurity, whistleblower rights, and the prohibition of certain foreign telecommunications equipment.

DDSP NEW CUMBERLAND FACILITY

POSTED

DEADLINE

ITB 2027-011 Air Filters

Solicitation # 2027-011

The City of Salem, Virginia, is soliciting sealed bids under ITB 2027-011 for the furnishing and delivery of new, first-quality air filters for City-owned and maintained facilities. The scope includes MERV 8 pleated panel filters, MERV 13 pleated panel filters, and MERV 8 external media link tri-fold filters. All products must be UL 900 Listed and kept in stock by the contractor for delivery on an as-needed basis. The contract features an initial one-year term from December 1, 2026, through November 30, 2027, with four optional one-year renewals for a maximum total term of five years. Award will be granted to the responsive and responsible bidder offering the lowest Grand Total Bid Price, with the City reserving the right to award in the aggregate, by category, or to multiple bidders. Deliveries are F.O.B. Destination in Salem, Virginia, with all freight and delivery charges included in the unit prices. The contractor must adhere to specific operational requirements, including a maximum annual price escalation of 3 percent, a requirement to notify the City of any unavailability within five business days, and the maintenance of comprehensive insurance coverage including Commercial General Liability and Automobile Liability. Bids are due by November 24, 2026, at 3:00 p.m. local time via eVA or hand delivery.

POSTED

DEADLINE

HVAC and Refrigeration Parts

Solicitation # 2026-RFB-0109

The County of Sacramento, through the Facilities Division and DGS: CAPSD - Procurement, is soliciting bids for the supply and delivery of new, unused HVAC and refrigeration parts and components on an as-needed basis. This solicitation, numbered 2026-RFB-0109, is a cooperative purchasing agreement under the Sacramento County Procurement Alliance (SCoPA), allowing other governmental, educational, and non-profit entities to utilize the resulting contract. The scope of work covers twelve primary product categories, including HVAC equipment, compressors, coils, refrigerants, motors, electrical components, and insulation. All goods must meet manufacturer specifications and comply with federal, state, and local regulations. Bidders must submit pricing as a percentage discount from catalog models for each specified category. The contract will be awarded to the lowest responsive and responsible bidder, with delivery timelines also serving as a consideration. Responses must be submitted electronically via the SacCountyE bids portal by November 18, 2026, with an expected award date of November 20, 2026. Shipping terms are F.O.B. Destination freight prepaid and added, and payments are processed through a Virtual Card Program in partnership with U.S. Bank following inspection and acceptance by the County. Contractors are required to provide certifications regarding child support, employment reporting, and non-collusion, and must maintain standard employee insurance including Worker's Compensation and SDI.

DGS: CAPSD - Procurement

POSTED

DEADLINE

GC Visitor Center HVAC (Supply Only) (CPN)The Bureau of Reclamation, under the Department of the Interior, has issued a forecast for the GC Visitor Center HVAC project. This contract is specifically for the supply of HVAC equipment for the Columbia-Pacific Northwest region. The procurement is categorized under NAICS code 423730, which pertains to hardware stores. The opportunity is listed with a posted date of October 30, 2026. Kelli Jasperson serves as both the primary point of contact and the Small Business Specialist for this requirement. Further details regarding the acquisition can be accessed through the Acquisition Gateway.

Bureau of Reclamation

POSTED

DEADLINE

HVAC Filters for the Hospital and related items

Solicitation # 2140187

The State University of New York Stony Brook University Hospital is soliciting bids under IFB# 26/27-001 for the procurement of HVAC filters and related items, specifically requesting products manufactured by Mann and Hummel or an approved equivalent. The contract is scheduled to run from April 12, 2027, to April 11, 2030, and includes two optional one-year renewal terms. Bids must be submitted to Nikki Barrett by December 2, 2026, at 2:30 PM. Deliveries will be made to the hospital receiving department at 101 Nicolls Road, Stony Brook, New York. This procurement is strictly governed by NYS Finance Law Section 139 j and k, meaning any unauthorized contact outside of the designated procurement officers may lead to contract denial or debarment from New York State agency sales. The successful contractor must provide documentation regarding vendor responsibility, NYS Tax Law Section 5-a, and current NYS Workers Compensation and Disability forms. The solicitation establishes specific socioeconomic goals, including a 14 percent MBE goal, a 16 percent WBE goal, and a 6 percent SDVOB goal.

State University of New York (SUNY)

POSTED

DEADLINE

OGDC-SCM-LH-PT-PnP-341576228-2026 PROCUREMENT OF AC UNITS SPARES REQUIRED FOR UCH-1 UCH-2 PLANTS AND UCH RESIDENT

Solicitation # OGDC-SCM-LH-PT-PNP-341576228-2026

Oil & Gas Development Company Limited (OGDCL) has issued solicitation number OGDC-SCM-LH-PT-PNP-341576228-2026 for the procurement of spare parts for air conditioning units. The scope of work specifically covers the supply of AC unit spares required for the UCH-1 and UCH-2 plants, as well as the UCH resident facilities located in Pakistan. The procurement process is being managed by the General Manager of Supply Chain Management at the OGDC Headquarters in Islamabad. Interested parties must submit their electronic bids through the SAP-Ariba Discovery portal by the deadline of November 10, 2026, at 14:30 HRS. Bids are scheduled to be opened 30 minutes following the closing deadline.

Oil & Gas Development Company Limited (OGDCL)

POSTED

DEADLINE

Purchase of Air Filters

Solicitation # 6306

The City of Hartford Procurement Services Unit is soliciting responses for Request for Response 6306 to secure an experienced vendor for the purchase and supply of air filters for various public buildings and educational facilities, including Hartford Public Schools. The successful contractor will be required to maintain a full inventory of the manufacturer's products and provide deliveries based on a 2026 Master Filter List, which specifies unit IDs, locations, sizes, and MERV ratings. Deliveries are expected to occur via approximately four master orders per fiscal year, dispersed to individual sites on an inside FOB Hartford basis. Bidders must provide a lump sum cost for the master list and a percentage discount for items not included in the list. Responses are due by November 19, 2026, at 2:00 p.m., and must be submitted both electronically and in hard copy to Hartford City Hall. The award is not based solely on price; the City provides a preference for City-based SC/MWBE Certified Small Businesses if their bid is within 15 percent of the low bid. Mandatory requirements include a 15 percent minority utilization goal, submission of a Bidders EEO Report, and adherence to comprehensive insurance standards, including Commercial General Liability and Workers Compensation. Additionally, contracts exceeding 50,000 dollars require performance and payment bonds for 100 percent of the award value. Payment is issued within 30 days of receiving an acceptable invoice, though subsequent payments may be contingent upon the appropriation of funds.

Procurement Services Unit Department of City of Hartford

POSTED

DEADLINE

FURNISHING AND DELIVERY OF VARIOUS HVAC SUPPLIES ON AN AS NEEDED BASIS

Solicitation # B-26-294-1

The Department of Infrastructure Management for Middlesex County, New Jersey, is soliciting bids for the furnishing and delivery of various HVAC supplies on an as-needed basis. This solicitation, identified as B-26-294-1, seeks vendors to provide materials and labor from specific brand catalogs, including Trane, Fujitsu General America, Bell & Gossett, Ridge Tool Company, Nu-Calgon, Klein Tools, Modine, and Johnson Controls. The award will be made on a per-line-item basis, and the county may award multiple contracts. The primary evaluation factor is the highest total discount percentage offered from the bid sheet. To be eligible, awarded vendors must be official distributors for the catalogs they offer, with authorized Trane distributorship considered an advantage. Bids must be submitted electronically via the OpenGov portal by November 13, 2026, at 10:00 AM. Required documentation includes a Price Certification Signature form, a non-collusion affidavit, ADA compliance forms, and certifications regarding non-involvement in prohibited activities in Russia or Belarus. All deliveries must be F.O.B. destination with transportation charges prepaid by the contractor. Items are guaranteed for at least one year following acceptance. Payment is processed according to NJSA 40A:11-19.l, typically within sixty calendar days of a properly executed invoice or receipt of goods. The contract is subject to annual fund appropriation and requires compliance with the Davis-Bacon Act, the Americans with Disabilities Act, and the Middlesex County Qualified Business Enterprise Set-Aside Program.

Department of Infrastructure Management

POSTED

DEADLINE

2026032-RFP1415 County HVAC Equipment and Parts Supplier

Solicitation # 2026032-RFP1415

Columbia County, Georgia, through its Board of Commissioners, is soliciting sealed proposals from qualified local vendors for solicitation number 2026032-RFP1415. The objective is to establish one or more contracts for the supply of HVAC units, parts, and related materials for county facilities. The county is seeking a discount-off-list-price pricing structure to ensure competitive costs, reliable availability of materials, timely service, and high-quality customer support. This SLED opportunity falls under NAICS code 423730 and is managed by the Procurement Department. Interested vendors must submit their proposals via the Bonfire hub. While the posted response deadline is listed as November 11, 2026, the formal request for proposals specifies a submission deadline of November 5, 2026, at 12:00 PM ET. Chris Landers serves as the primary point of contact for this procurement effort.

Columbia County Board of Commissioners

POSTED

DEADLINE

1272509: WINDOW MOUNTED AND PORTABLE AIR CONDITIONERS, TARGET MARKET

Solicitation # 66220

The City of Chicago Department of Fleet and Facility Management is soliciting sealed quotes under solicitation number 66220 for the procurement of window-mounted and portable air conditioning units. The scope of work requires the contractor to furnish and deliver various units, including 18,000 BTU and 10,000 BTU window units, 12,000 BTU portable units with exhaust systems, 11,000 BTU window units with supplemental heat, and 13,600 BTU portable spot coolers with associated kits. All units must be new, ENERGY STAR certified, and comply with the Chicago Electrical Code. The contract features a 60-month term, with deliveries required within five business days of a release and a mandate for the contractor to maintain sufficient inventory to meet a ten-calendar-day delivery window. The contract will be awarded to the lowest responsive and responsible bidder, with price adjustments available as incentives for local manufacturing, veteran-owned small local businesses, and diverse management or workforce certifications. Bidders must submit all required documentation via the iSupplier portal by November 23, 2027, including a notarized proposal page, Economic Disclosure Statement, and various business affidavits. Compliance with the Illinois Human Rights Act, Chicago Human Rights Ordinance, and various non-discrimination and wage laws is mandatory. Payment will be processed within 60 calendar days following the receipt of signed and dated invoices referencing the appropriate purchase order and contract numbers.

Department of Fleet and Facility Management

POSTED

DEADLINE

Building 220 Lab A10 Environmental AHU ReplacementThe Department of Commerce is forecasting a project for the replacement of an Environmental Air Module cooling system, specifically AHU # 2, located in Lab A10 of Building 220. The work is scheduled to be performed in Gaithersburg and is categorized under NAICS code 423730. This procurement opportunity was posted on August 21, 2026. Interested parties may coordinate with Sherri Mohr or the DOC OSDBU for further information regarding this facility upgrade.

POSTED

3 months ago

DEADLINE

N/A

AI Contract Overview

The Texas Department of Criminal Justice is seeking a subcontractor for the supply of SSCBL-400 model commercial HVAC equipment. This procurement is governed by strict Texas state regulations, requiring vendors to adhere to Buy Texas provisions and restrictions regarding foreign ownership. Interested parties must provide all necessary compliance documentation and Material Safety Data Sheets as part of their submission. The solicitation was posted on November 18, 2025, with a response deadline of December 8, 2025. This opportunity falls under NAICS code 423730 and is managed through the Texas SmartBuy system. Vendors must ensure all regulatory requirements are met to be considered for this equipment supply contract.

General Info

Agency

Texas Department of Criminal Justice

NAICS

423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of IW236226.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

TDCJ - Smith Unit - Heating and Ventilating Unit.

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedNov 18

subcontract

Response DeadlineDec 8

Deadline has passed

Submission Closed

12/08/2025, 03:00:00 PM CST

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Organization & Contact Information

AgencyTexas Department of Criminal Justice

ContactsNo contacts available

OfficeN/A

Organization / Agency

Texas Department of Criminal Justice

Office AddressN/A

ContactsNo contact information available

Full Description

Supply of commercial HVAC equipment (SSCBL-400 model) compliant with Texas procurement regulations, including Buy Texas provisions, foreign ownership restrictions, and submission of compliance documentation and MSDS.