Equipment Upkeep, Repair & Replacement at Corpus Christi State Supported Living Center (CCSSLC)

The Health and Human Services Commission of Texas is seeking competitive bids to establish a contract for equipment upkeep, repair, and replacement services at the Corpus Christi State Supported Living Center, identified by solicitation number HHS0017404. The scope of work centers on maintaining ARJO resident care equipment through annual maintenance agreements, preventive and scheduled service visits, replacement parts, consumable supplies, and wear-and-tear items essential for safe and effective operations. Bidders must furnish all labor, tools, transportation, and materials necessary to perform the work, with pricing submitted exclusively on Exhibit C, which includes fixed unit prices for items such as shower handles, mattresses, lift systems, battery chargers, and an estimated annual maintenance agreement range of $50,000 to $60,000. All pricing is firm and fixed for the contract term, with no automatic adjustments; however, contractors are obligated to immediately implement any price reductions that become available. The contract is anticipated to commence on September 1, 2026, and expire on August 31, 2027, with a possible one-year extension at the sole discretion of the agency and subject to funding availability, and no renewals are included beyond that. Participation is contingent upon mandatory attendance at one of two on-site visits at 902 Airport Rd, Corpus Christi, TX, held on July 13 or 14, 2026; failure to attend in person results in disqualification. Responses must be submitted electronically via email to pcsbids@hhs.texas.gov or on a single USB drive delivered by hand or express mail by the July 28, 2026, 10:30 AM deadline, with no hard copies or faxed submissions accepted. All submissions must adhere to strict formatting rules, including Microsoft Office files for general content and PDFs for signed documents, and must include all required exhibits and affirmations, including Exhibit A (HHS Solicitation Affirmations), Exhibit B (Uniform Terms and Conditions), Exhibit D (Contractor Qualifications), and Exhibit F (Texas Identification Number application). Contractors must also submit a Certificate of Interested Parties (Form 1295) prior to award via the Texas Ethics Commission portal. Evaluation is based on the best value to the state, considering price, performance delivery, ability to perform, and past vendor performance, with unsatisfactory past performance serving as a mandatory pass/fail gate. The contractor must