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Event Coordinator for ArtNight Pasadena

Active
2026-Informal-0494State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Pasadena, through its Planning and Community Development Department, is seeking an Event Coordinator for ArtNight Pasadena under solicitation number 2026-Informal-0494. This role supports the Cultural Affairs Division in managing ArtNight events held on the second Fridays of March and October, which attract over 20,000 attendees across approximately 24 venues. The coordinator will help oversee a large-scale cultural event that includes free shuttle transportation and docent assistance for the public. Interested parties must submit their responses by the deadline of August 31, 2026, at 7:00 PM. The primary point of contact for this solicitation is Patricia Valencia, Senior Office Assistant, and the secondary contact is Project Manager Antonio Watson. This opportunity is hosted by the City of Pasadena in California and is available through the OpenGov procurement portal.

General Info

City of Pasadena seeks an ArtNight Event Coordinator; responses due August 31, 2026.

Agency

California → Planning & Community Development DepartmentView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(9)

Event Coordinator for ArtNight Pasadena.pdf

PDF

Special_Insurance_Requirements_-_General_(Most_Contracts)_2020.1_-_$1M.pdf

PDF

REQUIRED_FORMS - Vendor Questionnaire and Legal Status

PDFother

Certification Regarding Lobbying - Federal Required Certification

PDFcertification

Emergency_FEMA_TC.pdf

PDF

City of Pasadena Unique Entity Identifier Submission Form

PDFother

Standard Form-LLL Disclosure of Lobbying Activities

PDFdisclosure-of-lobbying-activities

DoIT Technical Assessment Questionnaire Rev 20210806

XLSXtechnical-questionnaire

Relevant Experience Form for Bid Submission

PDFpast-performance

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Planning & Community Development Department
Contacts2 people available
OfficePasadena, CA, 91101, USA
Organization / Agency
California → Planning & Community Development Department
View Agency Profile
Office AddressPasadena, CA, 91101, USA
Contacts
Patricia ValenciaSr. Office Assistant
Antonio WatsonProject Manager

Full Description

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The City of Pasadena is an ethnically diverse community that is home to approximately 141,029 people. Pasadena is the ninth-largest city in Los Angeles County. It is one of the primary cultural centers of the San Gabriel Valley. The City covers approximately 22.5 square miles, with an average of ten residents per acre. The median age of its residents is approximately 36.9 years. There are over 100,000 jobs in a wide variety of industries in the City of Pasadena. The Cultural Affairs Division produces ArtNight Pasadena on the 2nd Fridays of March and October in collaboration with the local arts and cultural organizational partners. Each ArtNight event draws over 20,000 audience members who attend as many as 24 venues throughout the City. Cultural Affairs provides free shuttle bus transportation to each of the ArtNight venues, and provides trained Docents who assist patrons during the event. The Cultural Affairs Division is a part of the Planning & Community Development Department.

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