Event Planning & Recognition Ceremony Coordination

The contract calls for the comprehensive planning and execution of award ceremonies and recognition events on behalf of the Texas Department of Transportation, with responsibilities spanning full logistical coordination, vendor management, and venue selection. The work requires meticulous attention to detail in orchestrating all aspects of the events, from initial concept to post-event follow-through, ensuring seamless guest experiences and timely execution of program elements. Special emphasis is placed on ADA-compliant design and accessibility standards to ensure inclusivity for all participants, requiring the contractor to integrate adaptive features into venue layouts, signage, seating, and service delivery. The contract is classified as a subcontract under NAICS code 561920, which pertains to other support services for meetings and conventions, and it was posted on June 10, 2026, with a response deadline of July 10, 2026. The performance location is within Texas, though specific city or venue details are not provided, indicating flexibility in scope based on event requirements. The solicitation is managed through the Texas SmartBuy portal, and while no point of contact or set-aside designation is listed, all proposals must fully align with state and federal accessibility regulations and demonstrate proven experience in delivering high-quality, large-scale recognition events with attention to compliance, branding, and operational excellence.