Evidence-Based Wellness RFP

The Middle Georgia Regional Commission (MGRC) is soliciting proposals for Evidence-Based Wellness Services to be provided across eleven counties in Middle Georgia, including Baldwin, Crawford, Houston, Jones, Macon-Bibb, Monroe, Peach, Pulaski, Putnam, Twiggs, and Wilkinson, for the fiscal years 2027-2028 (July 1, 2026 through June 30, 2028). The solicitation requires interested bidders to submit separate technical and budget proposals by December 22, 2025, at 4:00 PM EST, with no late or incomplete submissions accepted. The procurement places a strong emphasis on compliance with federal and state laws, notably HIPAA privacy and security requirements, non-discrimination under Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act, as well as adherence to Georgia state regulations and the Uniform Cost Methodology for financial reporting. The service delivery must incorporate evidence-based approaches aligned with the mission of Georgia’s Division of Aging Services, and proposals must detail organizational capacity, experience, and programmatic approach, supported by a Letter of Transmittal affirming full compliance with the Request for Proposal (RFP) requirements. Evaluation of proposals will follow a weighted scoring system totaling 120 points, with 20 points allocated to technical criteria—focusing on data entry/reporting capacity and financial stability without audit exceptions—and 100 points for the budget assessment, emphasizing clarity, accurate completion, additional funding sources, staffing adequacy, and documented non-cash matching contributions. The award will be made based on a trade-off method that balances technical merit against budget robustness rather than cost alone. Special contract requirements include mandatory HIPAA compliance, including execution of a Business Associate Agreement, secure handling of protected health information with prescribed methods (e.g., SFTP, encrypted email), and submission of required certifications pertaining to lobbying, debarment, and equal opportunity assurances. Performance guarantees include penalties for project delays, underscoring the importance of timely service delivery. Submission must be made as one sealed package containing separately labeled technical and budget proposals, with options for both physical delivery and electronic submission via USB or cloud storage links. The contract lacks specific pricing or payment office details within the solicitation but mandates adherence to audit readiness and financial reporting standards to ensure accountability throughout the contract period.