EWEB RFP #26-171-PSC Carmen-Smith Mitigation Fund Administrator

The Eugene Water & Electric Board (EWEB) is seeking a Fund Administrator to serve as the trustee for the Fish Enhancement Fund. The primary objective of this personal services contract is to manage mitigation funds dedicated to implementing water quality improvement and aquatic habitat projects within the McKenzie River Basin. The Administrator is responsible for establishing the fund, maintaining prudent financial management protocols, investing monies in interest-bearing accounts, and seeking matching grants. Key duties include identifying, evaluating, and distributing funding for qualifying projects in collaboration with a technical team comprising representatives from ODEQ, ODFW, and the Carmen-Smith FWG. The Administrator must also provide annual reports on expenditures, activities, and available balances. The contract involves an initial balance of approximately 1.3 million dollars, with annual deposits of roughly 215,000 dollars expected for at least seven years. Administrative and project management costs are capped at 20 percent of each annual payment. EWEB will utilize a single-tier evaluation process to award the contract to the most advantageous proposer based on a 100-point scale covering company experience, project approach, key staff experience, client references, and pricing. Minimum qualifications require experience managing similar services valued at at least 3 million dollars per year. Proposals must be submitted via the OregonBuys portal by November 2, 2026. Awardees must meet specific insurance requirements, including 1 million dollars per occurrence for general liability and 1 million dollars for automobile liability.