Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, November 11 at 2:00 PM ET

Register Free →
CLEATUS
Get CLEATUS

ExaGrid Hardware Support and Maintenance Support Renewal

Open
TS-26-QQ-14State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The City of Pembroke Pines, through its Technology Services agency, is soliciting quotes for the annual renewal of ExaGrid hardware support and maintenance under solicitation TS-26-QQ-14. This contract is intended to maintain the city's dedicated hardware solution for backup storage and replication to safeguard critical data. The scope of work requires 5x8 one-year support and maintenance for two ExaGrid Raw 144TB Capacity Systems and two ExaGrid 10Gigabit Ethernet Dual Port SFP+ Optical Add Ons. The support period is scheduled to run from December 23, 2026, through December 22, 2027, with an estimated project cost of $60,000. The solicitation mandates that no substitutes, equivalences, or alternate bids will be accepted, and all products must be delivered within 30 calendar days of the purchase order issuance. Vendors must submit pricing electronically via the OpenGov portal by the November 23, 2026, deadline and must register through PaymentWorks for onboarding and payment processing. Key contractual requirements include a mandate for the vendor to indemnify the city and maintain insurance policies issued by Florida-authorized companies with a minimum A.M. Best rating of A for management and Class VT for financial strength. All policies must include a severability of interest or cross liability clause.

General Info

Pembroke Pines seeks quotes for annual ExaGrid hardware support and maintenance services.

Agency

Florida → Technology Services

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

FL, USA

Set-Aside

NONE

Documents

9
PDF, High priority: read this firstrfq
High
PDF, High priority: read this first1 page · terms-and-conditions
High
PDF, High priority: read this first34 pages · contract-document
High
PDF, High priority: read this first32 pages · contract-document
High
PDF, High priority: read this first25 pages · contract-document
High
PDF, High priority: read this first8 pages · sow
High
PDF, Low priority21 pages · other
Low
PDF, Low priority1 page · insurance-certificate
Low
PDF, Low priority1 page · release-of-lien
Low

AI Contract Breakdown

Uniform Contract Format

Sign up to view the full breakdown with detailed analysis of each section.

Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

Ready to pursue this opportunity?

Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyFlorida → Technology Services
Contacts2 people available
OfficePembroke Pines, FL, 33025, USA
Organization / AgencyFlorida → Technology Services
Office AddressPembroke Pines, FL, 33025, USA
Contacts
Matt KeffordIT Director
contact@example.gov
+1 (555) 000-0000
Ivan OspinalProcurement Specialist
contact@example.gov
+1 (555) 000-0000

Interested Companies (5)

AcachiAustin, TX
GRAINSMultimediaDaytona Beach, FL
Lucavra SolutionsFort Lauderdale, FL

See All 5 Interested Companies

Get full access to view all interested companies, their contact details, and full contractor profiles.

Get full access

Full Description

Show more
Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options. With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation. Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination. Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City's award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

Similar Contracts

Same NAICS industry code

NAICS: 811210
New
SLED
Mobile Device Maintenance and Repair
Sheriff-Coroner

POSTED

about 13 hours ago

DEADLINE

in 13 days
View Details
NAICS: 811210
New
SLED
Plotter Repair & Maintenance Contract for HP DesignJet Z6 44-in Postscript Printer
Solicitation # 27-0058-ITQ
Pinellas County Emergency Management is soliciting an Invitation to Quote for a repair and maintenance contract for an HP DesignJet Z6 44-in Postscript Printer. The objective is to replace an expiring Care Pack to ensure equipment integrity and provide for unexpected repairs. The contract covers labor, parts, and two preventative maintenance visits per year, with a requirement for HP service technician certifications. Response times are strictly defined, requiring one business day for emergency repairs and five business days for routine maintenance. Additionally, the contractor must provide toner and bond paper at a discounted rate, with the latter requiring certification that materials meet EPA guidelines. The contract term is for thirty-six months, with an option for two twelve-month extensions. Proposals must be submitted via the OpenGov procurement website by November 19, 2026. Award preferences are given to Pinellas County Certified Small Business Enterprises, particularly for quotes between $25,000 and $150,000. Vendors must provide a certificate of insurance and proof of registration with the Florida Division of Corporations prior to award. The selected contractor must also agree to provide goods and services on a first-priority basis during public emergencies to protect public health and safety.
EMERGENCY MANAGEMENT

POSTED

about 14 hours ago

DEADLINE

in 8 days
View Details
NAICS: 811210
New
SLED
J05P7600019 Telecommunications PBX Servers & ISI Accounting
Solicitation # J05P7600019
The Maryland Department of Transportation Maryland Transit Administration is soliciting proposals for maintenance and technical support services for its PBX telephone systems and related equipment, software, and applications across various sites in Maryland. This secondary competition is strictly limited to Master Contractors previously awarded under the PBX IV Telecommunications Equipment and Services Master Contract 001B0600162. The scope of work is divided into three functional areas: hardware and software peripherals, manufacturer extended warranty and maintenance services, and time and material labor. Specific support is required for PBX systems and peripheral equipment including GNAV Software, ACD, Voice Mail Systems, and ISI Call Data software. The period of performance for these services is scheduled from February 23, 2027, through December 31, 2030. Award selection is based on the most advantageous proposal to the State, with technical merit weighted more heavily than the financial submission. Key evaluation criteria include the vendor's understanding of functional requirements, experience with the specific equipment, after-hours capabilities, technician certifications, proximity to office locations, and the maintenance of a critical spares inventory. Winning contractors must provide Visio configuration diagrams and an updated equipment inventory within 60 days of the award. The procurement includes specific goals for Minority Business Enterprises at 25 percent and Veteran-Owned Small Business Enterprises at 2 percent. Proposals must be submitted as separate password-protected technical and financial documents via email by November 12, 2026.

POSTED

about 14 hours ago

DEADLINE

in 9 days
View Details
NAICS: 811210
New
SLED
PORFP J05P7600020 - PBX Telecom IVR Maintenance
Solicitation # BPM059532
The Maryland Department of Transportation Maryland Transit Administration is seeking proposals for PBX Telecommunications Interactive Voice Response (IVR) System Maintenance Services. This secondary competition is strictly limited to Master Contractors previously awarded under the PBX IV Telecommunications Equipment and Services Master Contract 001B0600162. The scope of work involves providing maintenance and support for MS Technologies IVR systems integrated with SV9500 PBX communications servers at various MTA sites throughout Maryland. The requirements are divided into three functional areas: hardware and software assurance, manufacturer extended warranty and maintenance services on a monthly fixed fee basis, and time and material labor for move, add, and change activities. The period of performance is estimated to run from February 23, 2027, through December 31, 2030. Award will be based on the most advantageous proposal to the State, with technical merit carrying greater weight than price. Key evaluation factors include functional requirement alignment, experience in repairing the specified equipment, technician certifications, proximity to MTA sites, and inventory management for catastrophic failure recovery. Proposals must be submitted via email by November 12, 2026, consisting of a password-protected technical proposal in Word format and a financial proposal in Excel format. Winning vendors must adhere to Maryland State Information Technology Security Policies and provide capabilities for 25 percent growth in system networking and IVR ports.

POSTED

about 15 hours ago

DEADLINE

in 9 days
View Details
NAICS: 811210
New
International
Laboratory Systems Integration TechnicianThis subcontract opportunity is for a Laboratory Systems Integration Technician to support prime contractors on Department of Fisheries and Oceans projects within Canada. The role involves the physical installation and configuration of pH control systems, specifically requiring the wiring of probes from over 76 units to a central control hub. Technical responsibilities include configuring digital and analog outputs, implementing low-voltage shielding for mV signals, and testing dynamic feedback loops within humid tank room environments to deliver a fully commissioned integrated system. The solicitation was posted on November 10, 2026, with a response deadline of November 26, 2026. Falling under NAICS code 811210, this project is managed through the Government of Canada. Interested parties must ensure all technical requirements for system integration and environmental testing are met to successfully deliver the commissioned project.
Government of Canada / Gouvernement du Canada

POSTED

about 15 hours ago

DEADLINE

in 15 days
View Details
NAICS: 811210
New
SLED
NMR System Upgrade Installation and IntegrationThis subcontract for NMR System Upgrade Installation and Integration involves the physical installation and software integration of Bruker Console and IVDr upgrades at the Montana State University Bozeman Department of Chemistry and Biochemistry. The scope of work includes the removal of legacy components, installation of new hardware, and the necessary system calibration and verification to deliver a fully operational AV III 600/54 system. The project requires the use of certified Bruker technicians and strict adherence to MSU Standard Terms and Conditions PD-78. This opportunity is categorized under NAICS code 811210, with a response deadline set for November 21, 2026.
Montana

POSTED

about 17 hours ago

DEADLINE

in 10 days
View Details
NAICS: 811210
New
SLED
Sharp Copier Technical Repair ServicesThis subcontract for Sharp Copier Technical Repair Services involves the diagnosis and repair of a Sharp MX-5141 copier supporting prime contractors on projects for the Alabama Crime Victims Compensation Commission. The scope of work focuses on resolving specific print quality issues, including ghosting and speckling, through mechanical or software repairs and comprehensive functionality testing to ensure the device is fully operational. Qualified providers must hold manufacturer-certified technician status for Sharp equipment and maintain professional insurance. The solicitation was posted on November 10, 2026, with a response deadline of November 17, 2026. This opportunity falls under NAICS code 811210.
Crime Victims Compensation Commission

POSTED

about 18 hours ago

DEADLINE

in 6 days
View Details
NAICS: 811210
New
SLED
Copier repair
Solicitation # SRC0000037647
The Alabama Crime Victims Compensation Commission is seeking a qualified vendor to diagnose and repair a Sharp MX-5141 copier located in Montgomery, Alabama. The device is currently experiencing print quality issues, specifically ghosting and speckling when printing documents from computers. The selected vendor must include all fees in the total cost of repair, and the commission reserves the right to withhold the award based on budget limitations. This solicitation is managed through the Alabama Buys portal, with a total contract value not to exceed 25,000 dollars, including any potential annual renewals for up to five years. The State of Alabama maintains the right to inspect all work before acceptance and may request proof of professional licenses, certificates of insurance, or manufacturer reseller authorizations after the bid opening. Vendors must comply with state tax registrations, E-Verify enrollment, and immigration laws, and must certify that they are not debarred or suspended from government contracting. Payment will be issued via electronic methods, including state-issued credit cards or EFT, and the contract is subject to proration if sufficient revenues are unavailable.
Crime Victims Compensation Commission

POSTED

about 18 hours ago

DEADLINE

in 6 days
View Details
NAICS: 811210
New
SLED
Compressor Commissioning and Technical Training SpecialistThis subcontract for the City of Austin involves providing a Compressor Commissioning and Technical Training Specialist to support power plant projects for Austin Energy. The selected specialist will be responsible for performing technical validation, startup services, and personnel training for prime contractors, specifically focusing on the Decker Creek Power Station. Key technical requirements include expertise in industrial air systems and PLC-based control systems to ensure all equipment is operational and meets specifications. The scope of work includes conducting Factory Acceptance Testing and providing comprehensive on-site commissioning and startup support. Deliverables for the contract consist of detailed FAT reports and formal commissioning sign-offs. Additionally, the specialist will deliver essential technical training to plant operators to ensure the safe and efficient management of the installed systems.
City of Austin

POSTED

about 20 hours ago

DEADLINE

N/A
View Details
NAICS: 811210
New
International
PCR Instrument Installation and Performance Testing SpecialistThis subcontract opportunity is for a PCR Instrument Installation and Performance Testing Specialist to support prime contractors on projects for the Government of Ontario Ministry of Environment, Conservation and Parks. The selected provider will be responsible for the delivery, physical installation, calibration, and performance validation of PCR instruments to ensure they are fully operational and certified according to the specified statement of work. The contractor must maintain WSIB coverage and strictly adhere to all occupational health and safety regulations throughout the performance of the contract in Canada. Interested parties must submit their responses by November 26, 2026.
Environment, Conservation and Parks

POSTED

about 21 hours ago

DEADLINE

in 15 days
View Details
NAICS: 811210
New
Federal
Aerospace Calibration and Measurement ServicesThe Aerospace Calibration and Measurement Services subcontract involves the calibration of measuring and test equipment for prime contractors supporting DLA Aviation projects. The scope of work focuses on calibrating precision tools and maintaining detailed certification records for equipment utilized in the production of Primary Press Regulators. To ensure technical accuracy and quality, all services must be performed by a certified calibration laboratory in strict compliance with ISO 10012 or NCSL Z540.3 standards. Managed under the Department of Defense for the Pa DLA Aviation office in Philadelphia, the contract requires the delivery of validated equipment accompanied by official calibration certificates. This opportunity falls under NAICS code 811210, with a response deadline set for December 10, 2026.
Pa DLA Aviation At Philadelphia

POSTED

about 23 hours ago

DEADLINE

in 29 days
View Details
NAICS: 811210
New
Federal
PSU Technical Maintenance and CalibrationThis subcontract, titled PSU Technical Maintenance and Calibration, involves providing technical upkeep and calibration for Portable Sampling Units used in DHS FEMA biodetection projects. The scope of work includes executing siting, performing preventative maintenance, and conducting unscheduled repairs of sampling hardware. Additionally, the contractor is responsible for tracking operational run-times and calibration frequencies to ensure adherence to program standards, with final deliverables consisting of calibrated units and detailed maintenance logs. The project is managed under the Department of Homeland Security's Support Services SECTION (SS40) and is based in Washington, DC. Due to the nature of the work, personnel are required to pass a DHS background check and sign a non-disclosure agreement. Interested parties must respond by December 4, 2026, for this opportunity categorized under NAICS code 811210.
Support Services SECTION(SS40)

POSTED

about 23 hours ago

DEADLINE

in 23 days
View Details

More opportunities from Florida → Technology Services

Same awarding agency

NAICS: 541519
New
SLED
ExaGrid Maintenance and Support (M&S) Renewal
Other Computer Related Services

POSTED

about 12 hours ago

DEADLINE

in 12 days
View Details
NAICS: 423430
New
SLED
Veeam Software Support and Maintenance Renewal
Solicitation # TS-26-QQ-13
The City of Pembroke Pines, through its Technology Services agency, issued Quick Quote TS-26-QQ-13 for the annual renewal of Veeam software support and maintenance. The objective of this procurement is to maintain the city's data protection platform to ensure business continuity through reliable backup, replication, and rapid recovery. The scope of work specifically requires the renewal of three units of Veeam Data Platform Advanced Universal Subscription Licenses and 70 units of Production 24/7 maintenance for the Veeam Data Platform Advanced Enterprise Plus. The estimated project cost is 85,000 dollars, and products must be delivered within 30 calendar days of the issuance of a purchase order. Bids must be submitted electronically via the OpenGov e-Procurement portal by 2:00 pm on November 16, 2026. The city will not accept substitutes, equivalences, or alternate bids. Selected vendors are required to register through the PaymentWorks platform for onboarding and payment processing. While proposal security and performance bonds are not required, vendors must comply with the city's insurance requirements and purchase order terms and conditions. Primary points of contact for this solicitation are IT Director Matt Kefford and Procurement Specialist Ivan Ospinal.
Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

POSTED

7 days ago

DEADLINE

in 5 days
View Details
NAICS: 513210
SLED
ShareFile Software Licensing SupplierThis subcontract agreement establishes a partnership with a supplier to provide annual ShareFile software license renewals for prime contractors working on technology projects for the City of Pembroke Pines. The software is intended to facilitate secure data management by providing essential encryption, access controls, and audit tracking capabilities. The supplier is required to maintain both Professional Liability and Cyber Liability insurance with minimum coverage of 1 million dollars for each. Under the terms of the agreement, active annual software licenses must be delivered within 30 calendar days following the issuance of a Purchase Order.
Software Publishers

POSTED

7 days ago

DEADLINE

in 7 days
View Details
NAICS: 513210
SLED
ShareFile Software Licensing Renewal
Solicitation # TS-26-QQ-12
The City of Pembroke Pines, through its Technology Services department, is soliciting quotes for the annual renewal of ShareFile software licensing under solicitation number TS-26-QQ-12. ShareFile serves as the city's secure platform for file storage and sharing, utilizing encryption and audit tracking to maintain regulatory compliance and protect sensitive information. The estimated project cost is 75,000 dollars, and the successful vendor must deliver the software licensing within 30 calendar days of receiving a purchase order. Proposals must be submitted via the OpenGov portal by 2:00 pm on November 18, 2026, as submissions via mail, email, or fax are prohibited. Selected vendors will be required to onboard through the PaymentWorks platform for payment processing. Insurance requirements are stringent, requiring a minimum of 1,000,000 dollars in both Professional Liability/Errors and Omissions and Cyber Liability coverage, with the City of Pembroke Pines named as an additional insured. No bid bonds or performance bonds are required for this procurement.
Software Publishers

POSTED

7 days ago

DEADLINE

in 7 days
View Details
NAICS: 423430
SLED
Veeam Software Licensing and Maintenance ProviderThis subcontract opportunity is for a Veeam Software Licensing and Maintenance Provider to support prime contractors on technology projects for the City of Pembroke Pines. The selected provider must be an authorized Veeam partner capable of delivering genuine software subscription licenses and 24/7 production maintenance. Specifically, the contract covers Veeam Data Platform Advanced Universal and Advanced Enterprise Plus licenses, with all subscriptions and maintenance contracts delivered electronically. Managed by the Technology Services agency in Florida, the procurement falls under NAICS code 423430. Interested parties must submit their responses by the deadline of November 16, 2026.
Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

POSTED

7 days ago

DEADLINE

in 5 days
View Details

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Miguel
Hillary
Keith Deutsch
Christine

Join 750+ contractors already using CLEATUS