Exhibit Production and Document Scanning Services

The contract seeks a subcontractor to digitize and produce exhibits for use in hearings, involving the scanning, labeling, and organization of physical documents into secure, structured digital formats to support transcript packages. The work requires precision in handling sensitive materials, ensuring all documents are accurately converted, properly indexed, and maintained in a secure digital environment to meet procedural and evidentiary standards. The provider must be capable of delivering high-quality digital outputs that are easily integrated into official hearing records and withstand scrutiny in legal proceedings. The contract is issued under NAICS code 519130, pertaining to other information services, and is posted by the state of West Virginia through its agency office, with performance required in Charleston. The solicitation was made available on May 4, 2026, and responses must be submitted by May 15, 2026, at 2:30 PM. Although no set-aside designation is specified, the opportunity is structured as a subcontract, indicating it may be part of a larger procurement effort. All work must be carried out in compliance with state requirements, and vendors are expected to manage the full lifecycle of exhibit production from intake through final digital delivery.