EXT MOH | William Penn Hotel REHAB - GC

(1) a brief project summary, Chinatown Community Development Center (“Owner”) is requesting submission of fee proposals for general contracting services to provide for cost estimating, preconstruction logistics planning to define the scope of work, planning for the occupied rehab  with the goal of no off site relocation of residents (given that William Penn is occupied) and ultimately a construction services under a GMP contract for Chinatown CDC’s William Penn Hotel (the “Project”). The Project involves the limited occupied rehabilitation of 1 existing building with a total of 91 affordable SRO units.  CCDC was successful in obtaining a new Existing Non Project Owned loan from MOHCD in the Summer of 2023.  CCDC has performed some rehab of the building (including upgrading the fire alarm, resurfacing the roof and planning for the modernization of the elevator – to be completed in January 2025).  CCDC would like to work with a qualified General Contractor to plan for the Phase II of the limited rehab to William Penn. 
Interested firms should submit proposals, as described in more detail below.
DESCRIPTION OF DESIGN SCOPE
Scope of work for the Phase II limited rehab is anticipated to be the following: 
Main priorities:  • Electrical sub panels: replacement of 6 Stablok panels noted in the CNA report. • Water supply over the main panels: relocate the water line that is above the main electrical panel at the basement.  • Community shower and bathroom floors: we will do destructive testing to discern the level of dry rot and then repair structure, replace flooring and improve the waterproofing seal. • Supply and drainage in the community showers: as we are opening floors, CCDC expects to see additional dry rot  at the walls so we should open the walls and inspect and repair drain and supply pipes as needed. This means new wall surfaces as well as floors. It may also mean new fixtures. CCDC would like to utilize their standard rehab materials developed to provide longevity and easy maintenance.
Secondary priorities: Based on the outcomes of some destructive testing and further investigation, CCDC would like to do some or all of the following depending on budget:  • Basement: replace all the basement drainage lines. • Individual stacks of drainage: assess the stacks in the worst condition and replace selectively.  CCDC would like to work with the contractor to set up an ongoing stack replacement plan if we do this. • Spot drainage repairs:  as an alternative to the selective stack replacement provide spot repairs to drain lines throughout the building
PROJECT DESCRIPTION:
• 160 Eddy Street (William Penn Hotel), is a reinforced brick building that CCDC has owned since approximately 1991.  CCDC performed a significant rehab of the building in 1993.  The building includes 90 SRO units (46 with private baths and the remaining units utilizing common shower and bathrooms on the residential floors). The building primarily serves low-income residents with 10 units being reserved for formerly homeless residents. Per the description above, CCDC performed some repairs recently of immediate repair items. The building is approximately 80% occupied, with approximately 18% residential vacancy rate currently. 
The project was originally financed in part by the San Francisco Mayor’s Office of Housing and Community Development (MOHCD) or former San Francisco Redevelopment Agency (now the San Francisco Office of Investment and Infrastructure with existing loans administered by MOHCD), and State of California Housing and Community Development Department (“HCD”), among other sources. 
(2) scopes of work for this RFP, Contractor’s duties may include, but may not be limited to the following: 1. Attend and participate in design meetings, in addition to other meetings as required by Sponsor; 2. Assist the Project team in developing, managing and maintaining a realistic pre-construction schedule with established milestones as well as in developing the construction schedule; 3. Assist the Project team in developing an optimal tenant relocation phasing plan and schedule to coincide with construction, and assist with tenant outreach and communication prior to and during construction; 4. Provide complete project cost estimates, including unit prices, within three weeks following the completion of Schematic Design, Design Development, and during the Construction Documents phase, and as may otherwise be required; 5. Review plans and specifications as they are developed throughout the Design period and provide written comments; 6. Suggest design and construction alternatives for the Project; 7. Participate in the value engineering process by proposing design/construction alternatives and by researching the cost implications of design alternatives, including “Green Building” systems, assemblies, and materials; 8. Research materials and methods pertaining to the Project; 9. Perform exploratory work including exploratory demolition; 10. Construct mock-ups; 11. Secure multiple bids from subcontractors for all elements of the proposed scope of construction; 12. Encourage participation of Small Business Enterprises (SBEs) and local hiring. Chinatown CDC sees great value in utilizing small, local businesses, manufacturers and service providers whose experience and base in the San Francisco Bay Area result in responsive work and familiarity with special San Francisco requirements.
(3) LBE goals for the entire project and specific RFP, William Penn Hotel has LBE goals. 
For William Penn Hotel- The San Francisco Contract Monitoring Division (CMD) has assigned a 20% LBE subcontracting participation goal for all construction services. Only LBE subcontractors can be utilized to meet the 20% LBE goal. San Francisco Local Business Enterprise (“LBE”) Program The project is administered by the San Francisco Mayor’s Office of Housing and Community Development (MOHCD). The Sponsors are responsible for meeting the 20% LBE subcontracting goal. The selected contractor will be responsible for assisting the Sponsor by providing forms regarding the LBE construction services goal as it pertains to their scope of work. By applying for this contract award, bidders are responsible to make a good faith effort to use LBEs for subcontractors/subconsultants. "Local Business Enterprise (LBE)” for this contract means a business that is certified as a Micro and/or Small LBE under San Francisco’s Local Business Enterprise Program. Forms Submitted with Proposal The following forms (located in Attachment F) must be executed in full and submitted with the proposal package, or as otherwise specified; if not, the proposal may be rejected. For the purposes of use of the forms, contractor and consultant are synonymous. The table below outlines the forms to be submitted with each project’s proposal.
Forms to Include with Proposal William Penn Hotel SBE Form 1A Yes SBE Form 3 Yes LBE Form 4 Yes
• LBE Form 1A - Project Team Form: List all firms that compose the respondent’s/proposer’s project team. This includes the prime and, if applicable, all joint venture partners and subcontractors. Include each firm’s LBE status and the percentage of work they are expected to perform. This completed form must be submitted with the proposal. • LBE Form 3 – LBE Participation Affidavit: All LBE contractors/joint venture partners and listed LBE subcontractors or suppliers, including all lower tier LBE , must complete this form AND submit the listed firm’s current LBE certification. The prime shall collect the completed forms and submit them with its proposal on the proposal due date.  • LBE Form 4 – JV JA Participation Form (if applicable): This form must be submitted ONLY if the proposer is requesting a Joint Venture/Association partnership with an LBE firm for the rating bonus. The Joint Venture partners must submit a joint venture agreement and management plan with the proposal.
For more information about the San Francisco LBE as it relates to this solicitation, please see Attachment F and/or contact James Chung at contact@example.gov at the City and County of San Francisco Contract Monitoring Division.
(4) bid discount or rating bonus, • Ratings Bonus - The following rating bonus will be in effect for the award of this project for proposers who are certified as an LBE as described below. The rating bonus applies at each phase of the selection process. The application of the rating bonus is as follows: • • A 10% ratings bonus shall be applied to LBE’s proposed as the prime contractor/consultant. • A 7.5% rating bonus to a Joint Venture with LBE prime contractor participation that equals or exceeds forty percent (40%)
(5) pre-bid meeting info, There will be no pre bid meeting.   There will be a REQUIRED Pre proposal site visit on Wednesday October 16th at 1:30 PM.
As built drawings are available upon request.  Please reach out to Angelina Perez at CCDC (contact information below) to have a electronic copy of the drawings sent to you.
(6) instructions on how to bid.
SUBMITTAL Format Proposals must be submitted as one (1) PDF file as an email attachment or via a Dropbox link. Hard copy proposal packages will not be accepted. Please use the forms provided where indicated and submit all of the items in the checklist below (AIA 305, Attachment B, Bonding Capacity, Fee Proposal, etc.) compiled into one PDF (.pdf) file in the order listed. Content Applicants responding to this RFP must submit the following: 1)    AIA Document A305 - Contractor's Qualifications Statement: All interested applicants must complete and submit an AIA Document A305 - Contractor's Qualifications Statement. All questions must be answered completely. Incomplete or missing information will constitute grounds for rejection of your proposal. The AIA A305 does not need to be notarized. Applicants must use Attachment B of this RFP to respond to Section 3.5 of the AIA A305 (see Requirement #2 below).
Please highlight similar projects where the GC was actively involved in assisting to refine the scope of work. 2)    Attachment B: AIA Document A305 – Additional Information Form: In Section 3.5 of the AIA A305, “major projects” shall include all projects with a construction cost of $5 million or greater completed in the last five (5) years, up to a maximum of ten (10) projects. Please refer to the Phase I Scoring Criteria when considering what information to include in your Project Descriptions. As stated above, completion of at least one (1) project with a construction contract amount of $2.5 million or more is a minimum threshold criterion and qualifications not providing evidence of this may not be scored.
3)    Bonding Capacity & Rates: Provide your bond premium rate as well as evidence of bonding capacity with an A- or greater bonding entity. As stated above, bonding capacity for a project of $3 million is a minimum threshold criterion and qualifications not providing evidence of this may not be scored. 4)    Fee Proposal for Preconstruction Services: Include a proposed fee for preconstruction services, to be charged only if the Sponsor and Contractor do not execute a construction contract. 5)    Firm Capacity: Indicate your current capacity to complete the proposed Project by providing a summary of your current workforce and staffing, and a complete list of projects i) currently under construction, ii) under contract, and iii) in negotiation.  Please include the staffing for your firm’s current projects, the timing for those projects and the percent of FTE that those staff are dedicated to those projects. 6)    Project Staffing: Identify any individuals and provide resumes, years of experience and information on previous projects completed for those staff (i.e. project management, full-time site superintendent, project executive) who will communicate with the Sponsor or its designated representative(s). These individuals shall be authorized to act on behalf of the Contractor, and the Contractor shall not change or substitute these individuals without Sponsor’s prior approval. Sponsor reserves the right to determine the acceptability of these individuals. 7)    Attachment C: Fee and General Conditions Proposal: A detailed estimate of General Conditions and accompanying detailed explanation of what the General Conditions include, based on the aforementioned contract amount. Applicants should use the template provided (see Attachment C, additional lines may be added). For the purposes of calculating the General Conditions costs, applicants should propose a construction term in which they believe they can successfully complete construction of the Project. The fee proposal should be a percentage that will be used on the Supplementary Provisions with the modified AIA Document A201: General Conditions of the Contract for Construction, for an assumed construction contract of $2.2 million in current, un-escalated dollars, which includes overhead and profit.
8)    Attachment D: Proposed MOU: Please indicate your acceptance of the proposed MOU (see Attachment D). Alternatively, provide written comments of items you cannot accept or would like to negotiate further.
9)  Additional Documentation: Provide documentation substantiating that the Contractor has been in business for a minimum of five (5) years without any official unresolved record of complaints registered or filed with the Contractor's State License Board of the California Department of Consumer Affairs. . . .