FA460026Q0073 Gym Equipment Maintenance

This contract, titled FA460026Q0073 Gym Equipment Maintenance, is a Firm Fixed Price solicitation issued by the Department of Defense at Offutt Air Force Base, Nebraska, for the maintenance and repair of a wide array of fitness equipment located in the Offutt Field House. The equipment includes electrically powered machines from Life Fitness, Matrix, StairMaster, Rogue, Titan, and others—such as treadmills, bikes, ellipticals, and stair climbers—as well as manually powered units like spin bikes, rowers, and assault bikes, alongside Hammer Strength selectorized weight equipment. Many of these units feature integrated HD screens, requiring specialized servicing beyond the capabilities of on-site staff. The contract calls for comprehensive preventative maintenance, inspection, and repair services performed in strict accordance with Original Equipment Manufacturer (OEM) standards, with a primary focus on ensuring all equipment remains fully serviceable at all times. The performance period begins April 1, 2026, and spans one year with five potential one-year option periods extending through January 2032, covering quarterly maintenance visits totaling four per year during both base and option periods. A phase-in inspection within one month of award establishes an equipment baseline, followed by a phase-out inspection at contract conclusion to document condition and outstanding needs. The solicitation is a total small business set-aside under NAICS code 811310 with a size standard of $12.5 million in annual receipts, and all offers are evaluated using a Lowest Price Technically Acceptable (LPTA) approach, where technical acceptability is a pass/fail threshold and award is made to the lowest-priced technically acceptable offer without trade-offs. The technical proposal must not exceed ten pages and must clearly demonstrate compliance with the Performance Work Statement, particularly regarding preventative maintenance schedules, documentation of inspections using COR-approved checklists, and adherence to OEM protocols. All maintenance activities must be completed within 14 business days following the start of each quarter, and all service reports must be submitted electronically via the Wide Area WorkFlow system. Contract administration is handled through the Contracting Officer’s Representative, Michelle Hannah, who is responsible for inspection, acceptance, and invoice approval, with payments processed through DoDAAC F3H3A1. Security requirements are strict: contractor personnel must obtain Common Access Cards for facility access, comply with DAFI 71-101 and other DoD security directives, safeguard government property, report security incidents immediately, and refrain from