This Solicitation opportunity from Virginia was posted on April 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Facilitation and Stakeholder Engagement Services

Closed

QQ-118648State & Local

Submission Closed05/06/2026, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

Conference Space and Meeting Facility Services

POSTED

DEADLINE

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Department of Transportation

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Event Parking CoordinationThis subcontract for Event Parking Coordination, issued by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, focuses on the provision and management of secured parking capacity at Navy Naval District Washington facility projects. The selected provider will be responsible for managing parking flow and ensuring designated spaces are available for prime contractors, event participants, and VIPs. The project is categorized under NAICS code 561920 and will be performed in Washington, DC 20004. Interested parties should note the response deadline of October 29, 2026, at 3:00 PM.

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Summit Logistics and Operational SupportThis subcontract opportunity is for the provision of summit logistics and operational support for the Interest on Lawyer Account Fund of the State of New York. The selected contractor will be responsible for the operational execution and logistical coordination of a two-day in-person summit, specifically managing venue requirements and on-site support for an expected attendance of 200 to 220 people. Key responsibilities include utilizing event registration systems and venue coordination tools to ensure the successful delivery of the event. Qualified candidates must possess demonstrated experience in large-scale event management to effectively support prime contractors on this project. The solicitation was posted on October 26, 2026, with a response deadline of November 20, 2026. The project falls under NAICS code 561920 and focuses on the comprehensive delivery of a fully executed professional gathering.

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Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.

Power Authority of New York

POSTED

DEADLINE

2027 Supplier Diversity Expo

Solicitation # 2140244

The Power Authority of New York has issued a single source award to Tarrytown Partners LLC for the 2027 Supplier Diversity Expo. This procurement, identified by solicitation number 2140244 and posted on October 26, 2026, falls under the category of Food, Beverages, Commissary and Vending Commodities. The contract is scheduled for performance on May 5-6, 2027, at the WPO Westchester location in New York. Administrative oversight for this award is managed by Strategic Buyer II Allison Farrell. No specific contract value or detailed pricing tables were provided in the notice.

Power Authority of New York

POSTED

DEADLINE

RFQ: Planning and Coordinating IOLA’s 2027 Justice Infrastructure Summit

Solicitation # 2140223

The New York State Interest on Lawyer Account (IOLA) Fund is soliciting quotes for a consultant to provide end-to-end planning, coordination, and operational support for a two-day, in-person Justice Infrastructure Summit scheduled for Summer 2027. The event is expected to host between 200 and 220 individuals representing 107 legal services grantees. The selected contractor will be responsible for event content, including project management and agenda development, as well as event management, covering summit logistics, post-event activities, and the coordination of CLE accreditation if required. A key requirement of the event is that participants must not be charged any registration fees. The anticipated contract term is between six and nine months, concluding on August 31, 2027, with a maximum award value of $100,000. Qualified applicants must be licensed to do business in New York State, maintain Workers Compensation and Disability Insurance, and be able to be physically present for the summit. Proposals are due by November 20, 2026, and must be submitted in PDF format to the Deputy Director of Programs. Submissions should be limited to 20 pages and must include a detailed project workplan, a cost proposal, and evidence of organizational capacity, including staff bios and relevant event-based experience.

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Conference Decor and Facility CoordinationThis subcontract for Conference Decor and Facility Coordination, issued by the Vermont Department of Economic Development, involves the supply, installation, and coordination of decorations and facility logistics for Efficiency Vermont projects. The selected provider will be responsible for creating and executing a comprehensive decoration plan, which includes collaborating with venue management and utilizing event decor, signage stands, and AV equipment to deliver a fully decorated and staged conference venue. The contract requires the provider to maintain General Liability Insurance and Workers' Compensation. Interested parties must submit their responses by the deadline of December 1, 2026, at 10:00 AM. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful delivery of event staging and logistics.

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DEADLINE

Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.

Department of Economic Development

POSTED

DEADLINE

Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.

Department of Economic Development

POSTED

DEADLINE

Better Building by Design Event Management 2028-2030

Solicitation # 77245

Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to [email hidden] by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.

Department of Economic Development

POSTED

5 days ago

DEADLINE

in about 1 month

AI Contract Overview

The Virginia Department of Juvenile Justice is seeking a qualified neutral convener with government ties to facilitate discussions among a diverse group of stakeholders involved in a collaborative effort. The contract, titled "Facilitation and Stakeholder Engagement Services," aims to support effective communication and coordination within this multi-stakeholder group to advance the department's objectives. The solicitation was posted on April 22, 2026, with responses due by May 6, 2026, and the work will be performed primarily in the Richmond/Chesterfield area of Virginia. This opportunity is managed by the DJJ’s Materials Management office, with Sherie Johnson serving as the point of contact. The contract requires a skilled facilitator who can navigate complex group dynamics and ensure productive conversations that foster collaboration and progress. Interested parties are expected to submit their proposals within the specified deadline through the official procurement portal, where further details and submission instructions are available.

General Info

Virginia DJJ seeks skilled facilitator for stakeholder engagement; proposals due May 6, 2026.

Agency

Virginia → A777-DJJ Materials Management

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Richmond/ Chesterfield VA, VA, USA

Set-Aside

NONE

Documents

No documents available

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Timeline

PhaseClosed

PostedApr 27

Solicitation

Response DeadlineMay 6

Deadline has passed

Submission Closed

05/06/2026, 02:00:00 PM UTC

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Organization & Contact Information

AgencyVirginia → A777-DJJ Materials Management

Contacts1 person available

OfficeN/A

Organization / AgencyVirginia → A777-DJJ Materials Management

Office AddressN/A

Contacts

Sherie Johnson

contact@example.gov

+1 (555) 000-0000

Full Description

The Virginia Department of Juvenile Justice (DJJ) is looking for a skilled neutral government-adjacent convener who can facilitate conversations with members of a multi-stakeholder collaboration.

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