Facilities - Supplies, Equipment and Services

The Mesquite Independent School District (Mesquite ISD or MISD) is requesting proposals from qualified vendors to provide Building and Automotive Maintenance, Repair, and Operations (MRO) supplies, materials, equipment, and services. This solicitation combines previously solicited bids 2023-011, 2021-003, and 2023-002. If you were previously award 2023-011 or 2021-003 your contracts will expire 12/31/2026 and those awarded under 2022-008 and 2023-002 will expire 12/31/2027. The scope includes, but is not limited to, the purchase of supplies, materials, and equipment; maintenance, installation, inspection, testing, repair, and replacement services; and related labor, parts, and supplies for district facilities, grounds, equipment, vehicles, and other district operations. This does not include custodial or janitorial supplies or services. Vendors may propose discounts from published catalogs or price lists for applicable supplies, materials, and equipment, as well as not-to-exceed hourly labor rates for applicable installation, maintenance, and repair services. Service proposals shall include all applicable labor, parts, and supplies unless otherwise specified in the individual request for quotation. This is a qualifying bid only. Vendors awarded under this solicitation will be placed on MISD’s approved vendor list for the categories in which they qualify. When a need arises, MISD may contact qualified awarded vendors to request a quotation for specific supplies, materials, equipment, or services. Additional details and job-specific requirements will be provided when the quotation is requested. All purchases and services will be obtained on an as-needed basis. There is no guarantee of a minimum purchase, work assignment, or issuance of a Purchase Order. Multiple awards may be made to qualified vendors to meet the District’s needs. Awarded pricing shall remain firm throughout the contract term, except as otherwise provided in the solicitation. Price decreases shall be passed on to MISD. All newly completed work shall be guaranteed for a minimum of one year, unless otherwise specified in the solicitation or an applicable agreement. The purpose of this combined solicitation is to provide MISD with a single procurement opportunity for a broad range of building, automotive, maintenance, repair, operations supplies, equipment, and related services while allowing the District to obtain competitive pricing and select qualified vendors based on the specific needs of each project or purchase. The contract will auto-renew for four (4) additional one-year terms. The total contract term, including all renewals, shall not exceed five (5) years, with the final renewal period ending no later than December 31, 2031. This solicitation is established as a continuous open solicitation and shall remain until a new solicitation is issued no later than December 31, 2031. Awards may be made on a rolling basis throughout the solicitation period as proposals are received, evaluated, and determined to be responsive, responsible, and in the best interest of the District. Vendors may submit proposals at any time while the solicitation remains open.The District reserves the right to make multiple awards during the solicitation period and to add qualified vendors throughout the contract term whenever it is determined to be in the best interest of the District. Vendors awarded after the initial award date shall be subject to the same terms, conditions, specifications, evaluation criteria, and pricing requirements established under this solicitation. Each awarded vendor's contract shall begin on the date of award and continue through the remainder of the current contract term, with eligibility for any remaining renewal options, provided such renewals do not extend beyond the maximum contract expiration date of December 31, 2031.