FAN - COIL UNITS

(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. (ii) Solicitation number HSCG40-09-Q-50426 applies, and is issued as Request for Quotation. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-31 (iv) This procurement is set aside for small business. The North American Industry Classification System (NAICS) code is 333415 and the business size standard is 750 employees. U.S. Coast Guard Engineering Logistics Center intends to award a Firm Fixed Price Contract. (v) ITEM 0001: FAN - COIL UNIT, SIZE 03, R.H., 12 EA (NSN: 4140-01-LG9-2430, MFG. P/N: FCBB0301J), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: VERTICAL CABINET, 4 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE RETURN, TOP BAR GRILLE SUPPLY, 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0002: FAN - COIL UNIT, SIZE 03, L.H., 5 EA (NSN: 4140-01-LG9-2431, MFG. P/N: FCBB0301K), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: VERTICAL CABINET, 4 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE RETURN, TOP BAR GRILLE SUPPLY, 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0003: FAN - COIL UNIT, SIZE 04, R.H., 2 EA (NSN: 4140-01-LG9-2432, MFG. P/N: FCBB0401J), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: VERTICAL CABINET, 4 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE RETURN, TOP BAR GRILLE SUPPLY, 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0004: FAN - COIL UNIT, SIZE 04, R.H., 1 EA (NSN: 4140-01-LG9-2464, MFG. P/N: FCDB0401JD0B), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: HORIZONTAL CABINET, 3 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE OUTLET (SUPPLY), BOTTOM STAMPED LOUVER INLET (RETURN), 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0005: FAN - COIL UNIT, SIZE 06, R.H., 6 EA (NSN: 4140-01-LG9-4503, MFG. P/N: FCBB0601J), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: VERTICAL CABINET, 4 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE RETURN, TOP BAR GRILLE SUPPLY, 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0006: FAN - COIL UNIT, SIZE 06, L.H., 1 EA (NSN: 4140-01-LG9-4504, MFG. P/N: FCDB0601KD0B), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: HORIZONTAL CABINET, 3 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE OUTLET (SUPPLY), BOTTOM STAMPED LOUVER INLET (RETURN), 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. ITEM 0007: FAN - COIL UNIT, SIZE 06, R.H., 1 EA (NSN: 4140-01-LG9-4505, MFG. P/N: FCDB0601JD0B), DELIVERY - 60 DAYS ARO. SALIENT CHARACHERISTICS: HORIZONTAL CABINET, 3 ROW HEATING/COOLING COILS, 115V/60HZ/1PH, COLOR TO BE TAN, FREE DISCHARGE FAN MOTOR, 144 FINS PER FOOT, MANUAL AIR VENT WITH DISCONNETED SWITCH, LOCKING PANEL, KEYLOCK ACCESS DOOR WITH LEVELING FEET, FRONT BAR GRILLE OUTLET (SUPPLY), BOTTOM STAMPED LOUVER INLET (RETURN), 1 THROWAWAY PLEATED MEDIA FILTER + 1 EXTRA (FLD), 3 WAY, 2 POSITION, NORMALLY CLOSED CONTROL VALVE, DELUXE BALL VALVE (SUPPLY) AND MANUAL CIRCUIT SETTER RETURN, FACTORY MOUNTED CONTROLLER-ZN010, UNIT-MOUNTED ZONE SENSOR MODULE, OALMH FAN MODE SWITCH AND SETPOINT DIAL. BRANDNAME OR EQUAL ITEMS WILL BE EVALUATED. BRAND NAME (TRANE AMERICAN STANDARD CO. INC PRODUCT) OR EQUAL ITEMS WILL BE EVALUATED FOR ALL ITEMS. Failure to follow the packaging instructions may result in your company being charged money by the USCG to cover the costs of repackaging the items purchased in this purchase order. Your company may also be charged shipping costs to cover the cost of returning the material to your company for repackaging. Please pay close attention to the delivery dates for each item. (vi) CONTRACTOR SHALL CONFORM TO THE FOLLOWING PACKAGING, PRESERVATION AND MARKING INSTRUCTIONS. a. PACKAGING: STANDARD COMMERCIAL PACKAGING IS ACCEPTABLE. COMMERCIAL PACKAGING SHALL BE DEFINED AS THE WAY ITEMS ARE PACKAGED, SOLD, AND SHIPPED TO THE PUBLIC OVER THE COUNTER COMMERCIALLY. PACKAGING SHALL PROVIDE PROTECTION OF THE MATERIAL FOR UP TO 1 YEAR IN A WAREHOUSE FACILITY. MULTIPLE HANDLING FOR DISTRIBUTION OF MATERIAL SHALL NOT REQUIRE ADDITIONAL PACKAGING FOR SHIPMENT FROM WAREHOUSE FACILITY. b. MARKINGS: INDIVIDUALLY PACKAGED ITEMS SHALL BE MARKED IN CLEAR PRINTED LABELS WITH THE FOLLOWING INFORMATION: NOMENCLATURE, NSN NUMBER (XXXX-XX-XXX-XXXX), MFG PART NO., CAGE CODE AND PURCHASE ORDER NO. (HSCG40-09-P-50426). c. PRESERVATION - EACH PIECE OR ASSEMBLIES THAT MAKE UP ONE EACH OF ANY CONTRACT LINE ITEM (CLIN) SHALL BE PRESERVED IN ACCORDANCE WITH ASTM-D-3951. (vii) Place of delivery is: USCG Engineering Logistics Center, 2401 Hawkins Point Road, Building 88 - Receiving, Baltimore, MD 21226. ATTENTION: HSCG40-09-P-50426. Please quote prices FOB Destination. (viii) The following FAR clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov/far. FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008). 1. Parties responding to this solicitation who believe they can supply an exact match to the items outlined in 0001, may submit their offer in accordance with their standard commercial practices (e.g. on company letterhead, formal quote form, etc.) but must include the following information: 1) company's complete mailing and remittance addresses, 2) discounts for prompt payment if applicable 3) cage code, 4) Dun & Bradstreet number, 5) Taxpayer ID number. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with their offer. (ix) 52.212-2 Evaluation-Commercial Items (Jan 1999). - The award will be made to the offeror with the lowest priced technically acceptable quotation. This is a commercial item acquisition. The evaluation and award procedures in FAR 13.106 apply. (x) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 2009) with Alt 1 included are to be submitted with your offer. (xi) FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2008) applies to this acquisition. (xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Mar 2009). The following clauses listed in 52.212-5 are incorporated: A. 52.211-6 Brand Name or Equal (Aug 1999). B. 52.222-3 Convict Labor (June 2003)(E.O. 11755). C. 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2008)(E.O. 13126). D. 52.222-21 Prohibition of Segregated Facilities (Feb 1999). E. 52.222-26 Equal Opportunity (Mar 2007)(E.O. 11246). F. 52.222-54 Employment Eligibility Verification (Jan 2009)(E.O. 12989). G. 52.222-50 Combating Trafficking in Persons (Feb 2009). H. 52.225-1 Buy American Act'Supplies (Feb 2009)(41 U.S.C. 10a-10d). I. 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332) (xiii). The following items are incorporated as addenda to this solicitation: (USCG) (DEC 2003), HSAR clause 3052.209-70 Prohibitions on contracts with corporation expatriates. Copies of HSAR clauses may be obtained electronically at: http://www.dhs.gov/interweb/assetlibrary/DHS_HSAR_DEC_2003.pdf, COMDTINST (Ombudsman) 4200.14 at http://cgweb.comdt.uscg.mil/G-CFP/g-cpm/instruction/AGENCY/20PROTESTS.HTM. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov. CGAP SUBPART 3042.302-90 Contract clause Contracting Officers shall insert the following clause in all solicitations and contracts where a contractor or subcontractor will furnish spare parts, consumable spares, repairable spares, and repairable systems (e.g. engines, gearboxes) to the Coast Guard Inventory Control Points (ICPs). - VALUATION REQUIREMENTS FOR THE ACQUISITION OF SPARE PARTS PURCHASED FOR INVENTORY CONTROL POINTS FROM HQ CONTRACTS (a) The contractor shall provide to the Contracting Officer's Technical Representative (COTR) a listing of spare parts that will be shipped to the Coast Guard Inventory Control Points (ICPs), and other intermediate destinations as specified in the contract. At a minimum, the listing must contain the following information for each spare part: (1) Contract number (2) CLIN Number (3) Noun name (4) Manufacturer part number (5) National Stock Number (NSN), if available. (6) Class of Asset the spare part supports (e.g. FRC) (7) Quantity (8) Unit Price (9) Extended Price (10) Estimated shipping date (b) The spare parts listing total shall tie to the contract CLIN line item total. (c) The spare parts listing shall be provided by the contractor to the Contracting Officer and COTR thirty (30) days prior to the first part being shipped. The name of the Contract Specialist and Contracting Officer shall be noted, and the acquisition Project Office will be responsible and coordinate between the contractor and ICP to discuss any details or needs related to the shipment of the parts. (d) The contractor shall insert this clause in all subcontracts where a subcontractor will be furnishing spare parts to Coast Guard ICPs, and in order to perform contractual duties. (xiv) QUOTES ARE DUE BY 12:00 PM EST on April 7, 2009. Quotes may be faxed to +1 (555) 000-0000 or emailed to contact@example.gov. Vendors must confirm USCG's receipt of their quotation. The Government will not accept questions after 12:00PM EST on April 3, 2009. (xv) POC is Paul Premoe, USCG Contract Support, +1 (555) 000-0000