FCI McDowell 2nd Qtr FY 26 SUBSISTENCE

This contract, identified as solicitation number 15B12226Q00000002, is a total small business set-aside issued by the Federal Bureau of Prisons for subsistence supplies to the Federal Correctional Institution McDowell located in Welch, West Virginia. The procurement covers a wide range of food products including canned beans, rice, pasta, cereals, spices, sauces, meats, cheeses, and disposable utensils, all required to meet strict federal quality, packaging, and labeling standards. Bids must include precise case weights and quantities aligned with specifications, with emphasis on compliance with shelf-life requirements—products must have a minimum of 90 days remaining shelf life upon delivery and meet detailed preservation criteria such as no added water or glaze and no use of unapproved additives. Packaging standards mandate clean, new, properly sealed containers with appropriate printed production and expiration dates, and all offers must adhere to FAR commercial item clauses including socio-economic certifications. Evaluation of bids will prioritize past performance and delivery schedule heavily, followed by price and socio-economic status, reflecting a trade-off approach aimed at securing timely delivery of quality subsistence items by reliable small business contractors. Vendors must carefully calculate and clearly annotate any deviations in case counts or pricing from the posted solicitation to avoid bid rejection. Failure to meet product specifications or delivery standards, including submitting expired or non-compliant items, will result in placement on a do-not-award list for future quarters. The contract incorporates numerous FAR clauses relevant to ethics, labor standards, service reporting, and Buy American compliance. Delivery terms are FOB destination to FCI McDowell Warehouse with a target delivery date of October 18, 2024, and weekly deliveries as needed. Administrative and invoicing processes will utilize Electronic Funds Transfer mechanisms, and all offerors must complete standard representations and certifications electronically through the SAM database. The contracting officer responsible for this procurement is Joe Riffe, who can be contacted for further instructions or clarifications.