FDC PHILADELPHIA FY26 4TH QTR SUBSISTENCE-BREAD-MILK

The Federal Bureau of Prisons, through the Federal Detention Center in Philadelphia, is soliciting bids under solicitation number 15B21726Q00000006 for a requirements-type contract to supply subsistence food, milk, and bread products for delivery by September 16, 2026. This is a firm fixed price contract with FOB Destination terms, requiring all items to be delivered to 700 Arch Street, Philadelphia, Pennsylvania 19106 on designated days—Mondays, Wednesdays, Thursdays, and Fridays between 6:30 a.m. and 12:30 p.m.—by appointment only. The solicitation is a total small business set-aside under NAICS code 311991, and only small business entities registered in SAM.gov with a valid Unique Entity ID and complete representations and certifications are eligible to respond. All offers must be submitted exclusively in Excel format via email to bvirgillo@bop.gov by May 21, 2026, at 8:00 a.m. EST; handwritten pricing is prohibited as the Excel template auto-populates, and no other submission method will be accepted. The contract includes essential clauses covering whistleblower rights, prohibitions on confidentiality agreements, protest procedures, applicable law for breach claims, and specialized Department of Justice requirements related to data security, privacy, and continuity of performance during national emergencies. Contractors must adhere to strict food safety, packaging, and labeling standards, including compliance with USDA FSIS and FDA regulations, accurate weight declaration, allergen disclosure per the FD&C Act, and use of approved Commercial Item Descriptions for products such as cheese, bread, and dry beans. Items must be properly labeled with ingredients, product type, fat percentage, and non-handwritten dates, and religious exemption labels are not permitted. The government will evaluate offers based on past performance and price as equal factors, with poor performance history potentially rendering a vendor non-responsible. All deliveries are subject to destination inspection and acceptance using Standard Form 1449, with the government retaining authority to refuse nonconforming items. Payment will be processed electronically via EFT or purchase card, and contractors must comply with immediate breach reporting protocols for any incident involving Personally Identifiable Information, with full documentation required within 24 hours. All future updates and amendments will be posted only on SAM.gov, and vendors are responsible for monitoring the site.