Flat Bedsheets & Pillowcases

The New York State Department of Corrections and Community Supervision, Division of Industries (Corcraft), is seeking bids under IFB No. 0626 to procure white poly/cotton blend flat bedsheets and pillowcases. The contract is intended to cover an estimated annual quantity of 6,000 dozen flat bedsheets and 4,000 dozen pillowcases, with minimum order requirements of 1,000 dozen and 500 dozen, respectively. The contract term runs from November 1, 2026, through October 31, 2029, with options for renewal. Bids must be submitted in a sealed envelope by October 14, 2026, at 2:00 PM. The award will be granted to the lowest responsive and responsible bidder, with evaluation based on a pass/fail approach regarding samples, legal authority to do business in New York State, and organizational capacity. Deliveries are designated as FOB destination throughout New York State, with specific delivery windows for the Corcraft facility in Menands, New York, requiring 24-hour prior notification. Packaging must adhere to strict standards, with items packed three dozen per box, each dozen polybagged, and boxes clearly labeled with the description, size, quantity, item code, and purchase order number. Shipments must be palletized on 48 by 40 inch hardwood GMA reusable pallets. Contractors must comply with New York State labor laws, including prevailing wage and equal employment opportunity requirements, and provide proof of workers' compensation and disability benefits insurance. Invoicing is handled electronically through the Office of General Services, with payment typically rendered within 30 calendar days of proper submission.