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Fleet Vehicle Insurance for the U.S. Mission Italy

Active
191T7027Q0001Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Embassy in Rome is issuing a pre-solicitation notice for a firm fixed price contract to provide fleet vehicle insurance for approximately 130 U.S. Mission Italy vehicles located in Rome, Naples, Florence, and Milan. The anticipated contract structure consists of a base year with one optional extension year. To be eligible, providers must be registered in the System for Award Management database and possess the legal authorization to conduct business within Italy, including proof of registration with the Instituto per la Vigilanza sulle Assicurazioni database. Interested parties must submit a written expression of interest by November 07, 2026, to the designated email contacts. This application must include the firm's name, contact details, physical addresses, and the required IVASS registration proof. Because the solicitation package will not be posted publicly on SAM.gov, only companies that submit the required documentation will receive the official request for quotation. The government may award the contract based on initial offers without further discussion and plans to hold a pre-quotation conference.

General Info

Agency

Department Of State → US Embassy Rome

NAICS

524210 - Insurance Agencies and Brokerages

Place of Performance

DC, ITA

Set-Aside

NONE

Documents

0

No documents available

Documents will appear here when they are available.

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Timeline

PhasePresolicitation
Posted

Presolicitation

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Rome
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / AgencyDepartment Of State → US Embassy Rome
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Branigan M. Knowlton
contact@example.gov
Tiziana Carfora
contact@example.gov

Full Description

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Please note this solicitation is not ready to be issued as of this date. The U.S. Embassy in Rome, Italy, provides the following Pre-Solicitation Notice regarding the upcoming issuance of a Request for Quotation (RFQ) for fleet vehicle insurance for U.S. Mission Italy vehicles in Rome, Naples, Florence, and Milan. The estimated number of vehicles to be insured per year is 130.


The anticipated performance period is for a base year, with one option year, if exercised by the Government. All responsible sources may submit a quotation, which will be considered.


The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.


Offerors interest in the solicitation shall express their interest in writing no later than November 07, 2026, by email to both CarforaT@state.gov and RomeGSOProcurement@state.gov. The email must include the following “application for solicitation” information and documentation:


  • Name of the firm
  • Name, telephone number, and email address of the point of contact.
  • Complete physical and mailing addresses of the firm.
  • Proof of registration at the Instituto per la Vigilanza sulle Assicurazioni (IVASS/RUI) Database (www.ivass.it).

The solicitation package/documents shall NOT be placed on SAM.gov.  Only companies that submit a letter of interest and the information and documentation listed as “application for solicitation” above may receive a copy of the solicitation package/documents when available.


In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country of Italy.


All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of proposal.


The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.


Electronic Submission/Responses:


This opportunity allows for electronic responses. Please submit your proposal prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

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