FLEXIBLE SPENDING ACCOUNT, HEALTH REIMBURSEMENT ACCOUNT & COBRA ADMINISTRATION

The City of Charlottesville ("City") currently offers Health Care and Dependent Care Flexible Spending Accounts to benefits-eligible employees. One of the City's healthcare plan options includes a Health Reimbursement Account (HRA). The City offers COBRA continuation benefits for Medical, Dental, Vision, EAP, and HRA (unbundled). The City has approximately 1,100 regular, benefits-eligible employees. Retirees are not eligible for FSA benefits; however, approximately ninety (90) pre-65 retirees who are not eligible for Medicare may enroll in the healthcare plan that includes the HRA. The City currently offers two medical plan options for employees: A POS plan and an HMO plan coupled with HRA. Aetna is the carrier. The City offers one dental plan option with Delta Dental of Virginia The City offers one voluntary vision plan with Met Life The City offers an Employee Assistance Plan with Sentara Benefit Focus is the City's benefits enrollment platform. Vendors must be willing and able to coordinate with Benefit Focus, which includes establishing a secure file feed. The City's plan year runs from July 1 through June 30, with annual open enrollment occurring in May. The objective is that the awarded vendor will work with the City during the upcoming open enrollment for plan effective dates of July 1, 2026. These programs are currently administered by Flexible Benefit Administrators. CURRENT PLAN STRUCTURES: FLEXIBLE SPENDING ACCOUNTS Employees Eligibility Regular Full-time, active employees working 40 hours per week; Regular Part-Time, active employees working a minimum of 20 hours per week Reimbursement Maximums Healthcare: $3,300; Dependent Care: $5,000 *Will change to the new 2026 limits for July 1, 2026, Plan Reimbursement Frequency Weekly Reimbursement Method Direct Deposit and Debit Card Payroll Schedule Bi-weekly Current Participation Dependent Care Accounts: 28 Health Care Accounts: 301 HEALTH REIMBURSEMENT ACCOUNT Employees Eligibility Regular Full-time, active employees working 40 hours per week; Regular Part-Time, active employees working a minimum of 20 hours per week Benefit Amount EE only: $500; EE & Spouse: $900; Employee & Child: $900; Employee & Children: $1,000; Family: $1400 Eligible Reimbursements Medical expenses subject to the plan deductible only; no prescriptions, dental, or vision Annual Roll over Maximum of $4,500 EE; $9,000 EE/Child, EE/Spouse and Family Current Participation Total Active: 125 Employee Only: 60 Employee + 1 Child: 10 Employee + Spouse: 14 Employee +Children: 12 Employee + Family: 29 Total Under 65 Retiree Employee + Spouse: 1 Employee Only: 1 CURRENT COBRA PARTICIPATION: COBRA Participants (medical, dental, EAP, HRA & vision) Medical: 0 Dental: 2 Vision: 3 EAP: 0 HRA: 0 Active Employees Enrolled in Dental (currently): 955 Active Employees Enrolled in POS Medical Plan (currently) Total: 900 Employee only: 571 Employee+1 child: 71 Employee +Spouse: 72 Employee +Children: 37 Employee +Family: 149 Active Employees Enrolled in HMO Medical Plan (currently) Total: 125 Employee Only: 60 Employee + 1 Child: 10 Employee + Spouse: 14 Employee +Children: 12 Employee + Family: 29 Active Employees Enrolled in Voluntary Vision Plan Total: 848 Employee Only: 528 Employee + Child(ren): 91 Employee + Spouse: 103 Employee + Family: 126 Active Employees Enrolled in EAP All regular employees automatically enrolled (1,100) Qualifying Life Events in 2025 83 Benefit Eligible Employees 1,100 New Hires in 2025 174 Terminations in 2025 143 Benefits Available through COBA Medical, Dental, Vision, EAP, HRA (unbundled)