Food Services and Vending Machine Management

This contract is a Total Small Business Set-Aside under NAICS code 722310 for Food Services and Vending Machine Management at the Main Treasury Building and Freedman’s Bank Building in Washington, D.C., with a strict requirement that only small businesses meeting the 41.5 million-dollar size standard may compete. The solicitation, issued on June 17, 2026, with a response deadline of July 20, 2026 at 1400 ET, mandates proposals be submitted via email in a structured format divided into three required volumes: an Executive Summary, a Technical Volume, and a Cost/Price Volume, each with strict formatting rules including single spacing, 12-point font, 1-inch margins, and mandatory page numbering and identifiers. The contract will be awarded as a Nil Fixed Price Contract with prospective price redetermination based on subsidy, covering a base year from September 15, 2026, through September 14, 2027, and four one-year option periods extending through September 14, 2031, with an additional six-month extension possibility under FAR 52.217-8, capping total duration at five years. Performance obligations include operating the Vault Café and managing vending machines with strict operational standards such as wait times under 10 minutes during normal hours and under 15 minutes during peak periods, digital ordering capability, and full compliance with FDA Food Code, HACCP, and USDA guidelines. All food items—especially refrigerated perishables—must be clearly labeled with discard dates no later than seven days after preparation, and specific items like cold brew, syrups, and dairy must be individually marked. Contractors must implement sustainability practices requiring 25% of offerings to be organically grown, locally sourced, or sustainable, use compostable serviceware, and participate in government recycling programs while complying with Green Seal certified cleaning products and energy and water conservation standards. All personnel must pass PIV-1 and PIV-2 background checks, obtain security clearances for access to federal facilities, and protect Controlled Unclassified Information as mandated by EO 13556. Key deliverables include a Quality Control Plan, Cleaning and Housekeeping Plan, and a Price/Portion/Menu Book submitted at award, with ongoing monthly reporting via standardized forms for sales, profit and loss, and patronage. Invoicing must be electronic through the Invoice Processing Platform