FY27 - Aerial Bucket Truck and Digger Derrick Maintenance

The City of Alcoa is soliciting sealed bids for the maintenance and repair of aerial bucket trucks and digger derricks used by its Electric Department under RFB #25132, with proposals due by 2:00 p.m. on Tuesday, May 26, 2026. The contract term spans three years from July 1, 2026, through June 30, 2029, with an option to renew for two additional one-year periods at the City’s discretion. Services cover all maintenance and repair needs specific to aerial equipment, excluding standard chassis repairs, and may be performed at the City’s Alcoa City Garage located at 725 Universal Street or any location within the City’s electric service area, though most work is expected to occur at the contractor’s facility unless otherwise approved. The contract applies to the current fleet and any future additions during the term, and maintenance records will be accessible for inspection during normal business hours by appointment. All work must comply with state and local laws, environmental regulations, and waste disposal standards, with the contractor responsible for spill cleanup and associated environmental fees. The City reserves the right to cancel the award if appropriated funds become unavailable. Bidders must submit a completed bid schedule outlining hourly labor rates for shop and field work, overtime, welding, special tool usage, service call charges, parts markup, oil sampling, and miscellaneous fees, along with a detailed statement of qualifications, client references, and personnel resumes. An Iran Divestment Act certification is mandatory, and failure to provide it will result in disqualification. No federal acquisition regulations apply; instead, the City uses locally developed provisions. Bids must be submitted in a sealed envelope labeled with the exact title and RFB number or via email with the same subject line to coasealedbid@cityofalcoa-tn.gov. The City will award the contract based on a best interest determination that considers qualifications, service quality, post-award support, and other relevant factors, without assigning numerical weights to evaluation criteria, indicating a trade-off process rather than a lowest price technically acceptable approach. All purchases are F.O.B. City of Alcoa, TN, and acceptance occurs at the Purchasing Manager’s office, with no specific COR, COTR, or payment instructions provided. The City retains full discretion to accept partial bids, negotiate prior to award, or reject any or all submissions.