26RFP43-Generator Maintenance and Repair Services for Williamson County

Williamson County, Texas, is soliciting proposals under RFP 26RFP43 for comprehensive generator and automatic transfer switch services including inspection, preventative maintenance, repair, and rental across its owned facilities. The contract requires vendors to maintain an office within one hour of the county to ensure rapid response, and all work must comply with manufacturer specifications, OSHA regulations, Texas Commission on Environmental Quality standards, and industry best practices. Proposals must be submitted electronically via the BonfireHub portal by May 28, 2026, at 10:00 AM CST, with hard copies accepted at the County Purchasing Department. The contract term is two years, from October 1, 2026, to September 30, 2028, and any contract exceeding $100,000 requires a bid bond of 5% of the total contract value. Evaluation is based on a trade-off approach, prioritizing technical merit—evaluated through relevant experience, proposed methodology, and compliance documentation—at 70%, with price accounting for the remaining 30%. Respondents must submit 13 attachments including the Proposal Affidavit, Conflict of Interest Questionnaire, Pricing Sheets, Proposed Methodology, Inspection Checklist, and a detailed Building List, all organized in sequence with a Table of Contents. Key personnel must be disclosed, including contact details and background information, and all personnel accessing sensitive locations such as the Detention Center or CJIS areas must undergo fingerprint and background checks and be escorted. Subcontractors must be formally disclosed by legal entity name, and any relationship between offerors, their principals, or subcontractors and County personnel must be fully declared to mitigate conflicts of interest. All equipment and parts must be new, OEM-compliant, and clearly labeled with product name, manufacturer, and specifications; damaged or used packaging is unacceptable. Invoices must include purchase order numbers and the vendor’s remittance address and be sent to the County Auditor’s Office, with payment contingent on successful on-site inspection and acceptance of services. There are no option periods, and the contract does not use specific federal accounting codes or militarized packaging standards, instead relying on county requirements and manufacturer guidance. No formal FAR clauses are cited, and the evaluation does not use LPTA; instead, the County seeks the most qualified and responsible respondent based on a holistic assessment of quality, capability, and cost.