Generator Maintenance

Nashville Electric Service (NES) is seeking qualified contractors to provide planned maintenance and service for generators under solicitation Z4356, with a contract term of three years beginning June 1, 2026, and ending May 30, 2029, including two optional one-year renewal periods contingent on mutual agreement. Proposals must strictly comply with NES Specification Generators 26-202102 and the Generator Maintenance Pricing Sheet (2014GSPO), both of which are mandatory attachments that must be fully completed and submitted with the bid; failure to include either will result in automatic rejection. Bids must be submitted as physical, hard-copy documents in a sealed envelope clearly marked with the vendor name, proposal number, opening date, and contractor’s licensing information, and must be delivered to the NES Procurement Section at 1214 Church St., Nashville, TN, no later than 2:00 p.m. Central Time on May 11, 2026. Electronic submissions through the vendor portal or email are prohibited. All pricing must be presented with no more than two decimal places, and vendors must certify in writing that they possess all necessary licenses, permits, and insurance required to perform the work and will maintain them throughout the contract duration. Payment terms are net 30 days after invoice submission to the designated NES Procurement Section, with no specified invoicing system or electronic remittance method. While the solicitation is governed by NES’s internal purchasing terms and conditions and does not incorporate standard federal acquisition regulation clauses, it emphasizes strict compliance with its specifications and administrative requirements. The evaluation approach is not explicitly defined, but the focus on unit pricing limits and the requirement for complete documentation strongly suggest a low-price, technically acceptable selection process. The place of performance is Nashville, Tennessee, with FOB terms specifying delivery at that location, and inspection and acceptance will be conducted by NES personnel based on adherence to the specified technical and operational standards. There are no socioeconomic set-asides, no requirement for a UEI or CAGE code, and no mention of subcontracting plans or reporting obligations beyond the initial certification of compliance with licensing and insurance.