Grant Writing Consultant

The Oakland Housing Authority is seeking a Grant Writing Consultant through Solicitation Number 26-018, issued on April 29, 2026, with proposals due by May 19, 2026, at 2:00 PM PST. The procurement is conducted electronically via the Housing Agency Marketplace, and all submissions must be uploaded through the designated portal; physical or faxed proposals are not accepted. The contract is a non-construction service under NAICS code 561410, funded by federal appropriations and governed by HUD regulations, particularly the General Conditions for Non-Construction Contracts (HUD-5370-C, 11/30/2023) and the Certifications and Representations form (HUD-5369-C). The winning proposal will be selected through a trade-off process, weighing non-price factors—Team Expertise (35 points), Approach (25 points), Understanding Client Needs (15 points)—collectively accounting for 70% of the scoring, against Proposed Cost (25 points), allowing the Authority to select the most advantageous offer, not necessarily the lowest-priced one. Offerors must submit a complete proposal package including a Letter of Interest, Team Expertise and Past Performance details, Approach documentation, and Proposed Cost Form (Exhibit A), along with mandatory exhibits: Client References, Organization Chart, Key Personnel Resumes, Project Methodology, Work Plan and Schedule, Client Satisfaction Survey Results, Relevant Work Examples, and a Small Business Subcontracting Plan. All contractors must comply with stringent federal and state requirements, including Section 3 hiring preferences for low- and very low-income Oakland residents, Davis-Bacon prevailing wage obligations, and adherence to Equal Employment Opportunity standards. Contractors are required to carry comprehensive insurance coverage, including Worker’s Compensation, General Liability, Cyber Liability, and Automobile Liability, and must provide indemnification to the Authority. Proposals must include disclosures on organizational conflicts of interest, contingent fees used to secure the contract, debarment status, and small business or minority-owned status certifications. The contractor must maintain strict confidentiality of sensitive data and be prepared for inspection and acceptance of deliverables by the Authority within 30 days of submission, with automatic acceptance occurring if no feedback is issued. Any non-conforming work must be corrected within seven days or risk termination. Invoicing must be submitted electronically to the Finance Department at [email hidden], including PO and contract numbers, and no