Group Travel Services

Lubbock ISD is soliciting proposals for Group Travel Services through solicitation number 2026-1125-RFP, with responses due by June 30, 2031. The contract will be awarded based on a best value trade-off evaluation under Texas Education Code §44.031, with purchase price carrying the highest weight at 50 points, followed by meeting the District’s needs at 15 points, and reputation, quality, and long-term cost each at 10 points. Past performance is weighted at 5 points, while HUB status, parent company location in Texas, and other relevant factors are included in the evaluation but carry no point value. Proposals must be submitted electronically via the official e-bidding platform, with a physical submission option available at the District’s Central Office West in Lubbock, Texas. All responses must include a completed submittal form, a current W9, a Non-Collusion Affidavit, a Code of Ethics Training confirmation, a Conflict of Interest Form, a Safety Questionnaire with supporting documents, a Lump Sum Bid or Unit Prices Form, a Bid Bond or Check Return Authorization Form, references, a Health Insurance Benefits Questionnaire, a Certificate as to Corporate Principal, Certifications Form, and bonding and insurance documentation including a Payment Bond, Performance Bond, Form 1295, and insurance certificates. Vendors must also complete several certifications regarding boycotts, abortion providers, social transitioning assistance, indemnification, tax exemption, and invoice procedures, each requiring an affirmative acknowledgment. The solicitation explicitly prohibits alternative bids unless specifically requested and mandates that all confidential information be clearly marked. There is no specified contract value as pricing fields remain blank in the sample bid form, and no unit prices have been provided by offerors. Delivery performance is not tied to physical goods but to the provision of travel services, with no FOB terms or delivery locations specified, and no fixed period of performance—only that awards will be made subject to Commissioners' Court approval. The primary point of contact for the solicitation is Jessica Alonzo, and the agency has not designated a Contracting Officer’s Representative, Contracting Officer’s Technical Representative, or Procuring Contracting Officer. Payment terms are not defined beyond being explicitly not 30 days and require vendors to have a W9 on file with the El Paso County Auditor’s Office. Funding is subject to annual appropriation, and no specific accounting codes such as AAC, TAS, or ACR