Group Travel Services

Lubbock Independent School District is soliciting proposals under solicitation number 2026-1125-RFP to establish a diverse list of qualified vendors for Group Travel Services. The contract is a term agreement effective from the date of award through June 30, 2031, with multiple awards anticipated. The scope of services includes the professional management of coordinated group air passenger transportation, ground transportation via car, bus, and train, hotel accommodations, performance venue bookings, entertainment tickets, and meal coordination for student and staff group travel. Vendors must provide equipment and drivers with two days' written notice and are prohibited from charging for deadheading travel time. Compliance and safety are primary requirements, necessitating adherence to Texas Education Code 22.084 regarding criminal history checks for personnel and strict alignment with state laws concerning student protection and prohibited instructional content. Qualified vendors must provide valid commercial licenses, defensive driving certifications, and evidence of substance testing. Required submission documents include a response proposal, conflict of interest form, non-collusion affidavit, and safety questionnaires. Proposals may be submitted via sealed hard copy to the Purchasing Department or through the virtual portal.