H312--Life Safety-Above Ceiling Safety Assessment POP 06/15/2021-09/30/2021

Page 2 of 2 This is a Sources Sought Notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources (small and other than small) to perform a potential requirement. The Department of Veterans Affairs, Network Contracting Office 9, is seeking a contractor to support the needs of the Lexington VAMC. This requirement is for the Life Safety Statement of Conditions and Above Ceiling Life Safety Assessment. The contract is expected to be awarded under FAR 6.302-1. A Justification and Approval for Other Than Full and Open Competition will be prepared. STATEMENT OF WORK GENERAL INFORMATION 1. Title of Project: Life Safety Statement of Conditions and Above Ceiling Life Safety Assessment, (SOC) 2. Scope of Work: The Lexington VA Health Care System (LVAHCS) requires a complete Life Safety Statement of Conditions (SOC) Assessment for the Troy Bowling Campus and the Franklin R. Sousley Campus. The contractor shall conduct and document the SOC assessment and recommend any subsequent recommendations for improvements (formerly called PFI) of the SOC. The contractor shall conduct a complete (100%) survey of fire and smoke barrier walls above the accessible ceilings. (As an infection control precaution, do not survey above ceilings in patient-occupied rooms). On redlined drawings, denote wall deficiencies noted for future repair. 3. Period of Performance 06/15/2021-09/30/2021. 4. Location: Troy Bowling Campus (527,186 ft2) 1101 Veterans Drive Lexington, Kentucky 40502 Buildings: 1 and 1a (Tower and Main Buildings) Tower Existing 329,531 Ft2 Main Building Existing 197,655 Ft2 Buildings Currently Under Construction: First floor of Tower Building for New Mental Health Suite (occupancy will change from Ambulatory Health Care to Mixed, which will include a locked down mental health suite) Franklin R. Sousley Campus (371,298 ft2) 2250 Leestown Road Lexington, Kentucky 40511 Buildings: 1, 2, 3, 4, 16, 17, 25, 27 and 29 Bldg 1 Existing 58,929 Ft2 Bldg 2 Existing 25,398 Ft2 Bldg 3 Existing 45,665 Ft2 Bldg 4 Existing 8,989 Ft2 Bldg 16 Existing 43,872 Ft2 Bldg 17 Existing 40,013 Ft2 Bldg 25 Existing 50,347 Ft2 Bldg 27 Existing 47,228 Ft2 Bldg 29 Existing 50,857 Ft2 Buildings Currently Under Construction: Community Living Center (new construction) and Building 28 (complete renovation on floors 1 & 2) The Campuses are approximately five (5) miles apart. 5. VA Directive 7701 COMPREHENSIVE OCCUPATIONAL SAFETY AND HEALTH PROGRAM states that the requirements of The Joint Commission (TJC) will be integrated into VHA health care facilities. VISN 9 also directs that Network Medical Centers will ensure and support the requirements and standards of the Joint Commission and the Long Term Care Institute, Inc. (LTCI). The Joint Commission Statement of Conditions (SOC) is a proactive electronic document developed by the Joint Commission to help an organization complete a critical self-assessment of its current level of compliance and describe how to resolve any Life Safety Code (LSC) deficiencies. The Statement of Conditions is a living , ongoing management tool that should be used in a management process that continually identifies, assesses, and resolves LSC deficiencies. The contractor shall conduct a thorough Life Safety Assessment of each building requiring an SOC. Failure to completely identify all LSC deficiency could result in a deficiency. 6. Performance Period: The contractor shall complete the work required under this SOW by September 30, 2021 or within 30 days of completion of site survey, whichever comes first. Work at the government site shall not take place on Federal holidays unless directed by the Contracting Officer. 7. Type of Contract: Firm fixed price. B. CONTRACT AWARD MEETING Contractor meeting will occur immediately upon arrival at site. The contractor shall plan for and coordinate human and equipment access needs with the Contract Officer Repersentive (COR) and Chief Engineering/Designated Representative. This meeting will identify what equipment, facilities, and manufacturer documentation is required. C. GENERAL REQUIREMENTS 1. Contractor shall coordinate visit(s) with COR to schedule physical visits and obtain necessary accesses to complete assessment. 2. Contractor shall plan to walk approximately 371,298 ft2 at Sousley Campus and 527,186 ft2 at Bowling Campus. Existing square footage broken down per building from the VA Capital Asset Inventory is found in the A. GENERAL INFORMATION section. 3. Contractor shall coordinate to attend contractor safety & security orientation on a Monday or Tuesday morning at 8:30 AM to obtain a picture badge to work on the property. 4. Two forms of government issued ID is required for badging. The contractor will provide a list of employees working on the contract one week in advance to the COR. 4. Orientation packet will need to be completed in advance. Contractor must wear a VA issued picture badge when working at the LVAHCS. 5. Contractor will identify what documentation is required prior to arrival, throughout the visit and if any documentation will leave the property. All information will be communicated to the COR help facilitate the requirements of the contract. 6. Contractor will provide computer hardware and software, assessment tools and references. Contractor will also provide any necessary personal protective equipment (i.e. hard hat, safety glasses, etc.). 7. Contractor will be working in an operating 24/7 medical environment and must continually consider access, privacy, and staff care missions while conducting physical assessment. 8. Contractor will coordinate any afterhours physical assessment work 48 hours prior to the start of that work. 9. Contractor staff must wear a picture badge when working on LVAHCS property. The badge must be turned in to the COR at the conclusion of the project. 10. Contractor will have access to historical drawings and specifications of all buildings, as available. These drawings and specifications can be copied for reference during the physical assessment. The Contractor will identify what drawings or specifications are required initially and as the project progresses. 11. Life Safety SOC Assessment will utilize the most current editions of NFPA 101, Life Safety Code and NFPA 99 Healthcare (per TJC and VA Mandate). 12. Above Ceiling 100% Fire and Smoke Barrier Wall Inspection with no above ceiling inspections occurring in COVID-19 rooms. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: Task (A): Deviations from NFPA Life Safety Code. Deliverable (1): Deviations shall be identified and documented to initiate work orders and related Plan for Improvement entries on the e-SOC. Deliverable (2): Deviations shall provide redlined floor plans of deficiencies and, walls and cross corridors to be decommissioned to assist in location/identification for corrective action. Deliverable (3): Provide two desk copies (3-ring binder) of both deviation list and redlined floor plans. Task (B): Minor deficiency list. Deliverable (4): Provide separate document identifying minor deficiencies that need corrected. Task (C): Consultation support. Deliverable (5): Provide consultation support to COR/Engineering staff in correctly responding to deficiencies. Follow-up technical support by telephone/electronic mail to LVAHCS staff on the current Statement of Condition or other fire related issues leading up to the next Joint Commission survey for a total of 12 hours anticipating an average of one hour per month. Deliverable (6): Review existing e-SOC and assist in update and recommend data input, as required. Deliverable (7): Provide recommendations on how to correct any non-compliant items that are not correctable by simple, straight forward methods. Deliverable (8): Provide an exit conference after all surveys are completed with LVAHCS, Engineering Service (Safety, Projects, and Operations) to discuss findings and trends for a maximum of two hours. Task (D): Final Document Deliverable (9): Provide an electronic copy (in a CD format, the LVAHCS does not allow the use of thumb drives) of the final documents and annotated drawings in both PDF and Automated Computer-aided Design files. The floor plan drawings will show the current room layout, fire walls, fire doors, smoke barrier walls, smoke compartment names or designations and occupancy classification for each floor. Identify suites, hazardous rooms and note any special life safety features. Deliverable (10): Provide six hard copies in a 3-ring binder (two binders will contain both Bowling and Sousley Campuses, two binders will contain only Bowling Campus and two binders will contain only Sousley Campus). The six copies shall be labled as follows: Master Copy - Bowling and Franklin R. Sousley Campuses Projects Copy - Bowling and Franklin R. Sousley Campuses Bowling M&R Shop Copy Bowling Campus Bowling M&R General Foremen Copy Bowling Campus Sousley M&R Shop Copy Sousley Campus Sousley M&R General Foremen Copy Sousley Campus Task (E): Fire and Smoke Barrier Wall Inspection Deliverable (11): Small scale floor plan drawings showing the current room layout, fire walls, fire doors, smoke barrier walls, smoke compartment names or designations and classification for each floor. Identify any location where penetrations are not sealed correctly with intumescent fire stop. On the drawings the non-compliant penetrations shall be designated by utility type (electrical, plumbing, HVAC duct, data cabling, etc.). Deliverable (12): Provide a narrative description and photographs of the of the non-compliant penetrations. The narrative description should break down the scope of the non-compliance by building and penetration type. The narrative will assist in the development of a bid document for a penetrations repair project. SCHEDULE FOR DELIVERABLES Contractor will provide deliverables to COR within 12 weeks of contract issue date or September 30, 2021, whichever comes first. J. CONTRACTOR EXPERIENCE REQUIREMENTS Contractor s assessment team experience completing ten or more Life Safety Assessments at medical facilities of which 2 must be from VA Medical Facilities. The team will have the following minimum qualifications: 1.Team Lead Qualification: Bachelor of Science Degree in Engineering who is a Registered Fire Protection Engineer, who also serves on the NFPA Technical Committee for either NFPA 99 or NFPA 101or Bachelor of Science in Fire Protection Engineering, who also serves on the NFPA Technical Committee for either NFPA 99 or NFPA 101. 2. Strong knowledge of the requirements of the Life Safety Code especially NFPA 99, NFPA 101 and LTCI. 3. Strong knowledge of building structure as it relates to healthcare facilities. Has conducted at least ten other SOC updates at other healthcare facilities and at least two at other VA Medical Facilities. 4. Experience in construction / remodeling projects to understand impacts to existing structures. 5. Experience working with TJC requirements and TJC e-SOC database. 6. Working understanding of variances, equivalencies, and exceptions to make appropriate recommendations. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested SDVOSB, VOSB, and other small business parties may identify their interest and capability by responding to this requirement no later than May 11, 2021 at 10:30am Central Time (CT). Purpose and Objectives: Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. Interested parties are encouraged to furnish information by email only with Sources Sought Notice 36C24921Q0273 Life Safety Statement of Conditions and Above Ceiling Life Safety Assessment in the subject line. All documents submitted, will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed within this notice to Contracting Specialist, Michael Brown by email at contact@example.gov. The capability documentation should include general information and technical background describing in detail, the prospective contractor's capabilities and experience that will demonstrate their ability to support this requirement and licenses to work on this equipment. Point of Contact: Michael Brown, Contracting Specialist, e-mail above. NAICS code: 541350, SBA Sized Standard is $8M, PSC H312 NOTE: Any respondent claiming SDVOSB and VOSB status must be registered and CVE verified in VetBiz Registry https://www.vip.vetbiz.va.gov/.