H359--Elevator Inspection Services

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 541350, Building Inspection Services with a size standard $10 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Elevator Inspection Services at the Togus VAMC per the Performance Work Statement below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5 PM EST, 10 March 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell with RFQ # 36C24123Q0406 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 PERFORMANCE WORK STATEMENT GENERAL: This is a non-personnel services contract to provide Elevator Inspection Services. The Veterans Affairs shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Veterans Affairs. Inspections shall be performed Monday-Friday, between the hours of 7am to 3:30pm, any inspections required by the facility to happen outside of these hours so that patient services will not be interrupted will be included as a modification to the contract. Recognized Holidays: The contractor is not required to perform services on holidays. New Year s Day Labor Day Martin Luther King Jr. s Birthday Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day The Contractor shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the COR and/or VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. PERIOD OR PERFORMANCE: Base Year plus 4 Option Years SCOPE OF WORK: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform elevator inspection services at the Togus VA Medical Center, located at 1 VA Center, Augusta, ME 04330. Five Year Weight Tests shall be performed during the base year. Inspections/CAT 5 testing shall be performed in accordance with the guideline of ASME A17- Safety Code for Elevators and Escalator, ASME A17.1, ASME A17.2, NFPA 101-Life Safety Code, NFPA 99- Healthcare Facilities Code, IBC, and any national and state laws regulating these safety inspections. Qualifications: The Contractor shall be "Fully Qualified" (FSE), which is based upon training and on experience in the field. For training, the FSE(s) has successfully completed a formalized training program for the equipment identified in the Section B schedule. The FSEs shall be authorized by the Contractor to perform the inspection services. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at the VAMC. The CO reserves the right to reject any of the Contractor's personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the CO; the Contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. Contractor shall submit all safety plans, to include equipment specific Lock-Out Tag-Out procedures, Electrical Safety, and MSDS for any chemicals used, for approval prior to working at the Medical Center. Prior to commencement of work on this contract, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which is to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. The list of elevators for Togus is attached which includes passenger and freight Elevators. (See Attachment 1 Elevator Inventory) Inspections and certifications shall be performed semi-annually. The first inspection is to be made in March and the second in September. Contractor must coordinate visit with COR. All inspectors for this contract will arrive and work simultaneous as one team, inspectors/inspections will not be spread over multiple weeks/teams during any single inspection cycle. Five (5) Year Weight Test shall be performed no later than November 2023. Togus VAMC The contractor shall provide SEMI- annual elevator inspection at the Togus VA medical Center. The VAMC will coordinate the inspections with the facility s elevator maintenance and repair contractor who will be present and perform the required tasks for the elevator inspections. CAT 5 Testing shall be performed during the base year in 2023. Documentation and Reports: The contractor must submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. The final documentation report shall be on the most current version of VAFORM 10-6166 and will include: Equipment description. General condition of each item inspected. Detailed descriptions of the findings of the inspection and certification procedures performed and recommendations for deficiency abatement. Pass/Fail grade for Five (5) Year Weight Test of each elevator. Such documentation shall meet the guidelines as set forth in section 2 above. The contractor shall provide a written report detailing any deficiencies found during the inspections, the contractor shall notify the COR of any deficiencies found that require the elevator to be taken out of service immediately. If the deficiency can be corrected by the elevator maintenance contractor while the inspection contractor is still on site during the inspection period, then the deficiency will be re-inspected. Any elevator deficiencies that cannot be corrected during the inspection period, the inspection company we be required to return to the site and re-inspect once the repairs have been made. Re- inspection fees, travel costs, and expenses shall be included. The contractor shall provide certificates for each elevator. The certificate shall be sized to fit in the elevator certification frame. 3.0 ARRIVAL (CHECK-IN/CHECK-OUT) REQUIREMENTS: The Contractors shall be required to report to Engineering Service daily to log in and out. This check in/check out is mandatory. Upon check in, ALL members of Contractor group must sign out a Flash badge or Temporary Contractor badge. Badging will need to be completed prior to arrival on campus or first thing upon arrival before beginning contract work. All members of contractor group shall display their badge at all times when on campus in a visible location above the belt line. When the service is completed, the contractor shall document services rendered. The contractor shall be required to log out with Engineering, turn in all badges and submit the preliminary report to the COR, designee, or Engineering Program Assistant at the time of departure. Work sites shall be left in the same manner of cleanliness and order in which they were found. Contractor will provide their own waste disposal, if any. 4.0. COMMUNICATIONS Provide the COR with a written report of all on site activities within 2-weeks of each site visit. The COR is to be included in all contract communications. All contract communications will include the number 402-23-146SC in the subject line. 5.0. ADDITIONAL CHARGES: There will be no additional charge for time spent at the site (during or after normal hours of coverage) awaiting the arrival of additional contractor personnel and/or delivery of parts. 6.0. PERFORMANCE REQUIREMENT SUMMARY: The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Performance Objective Standard Performance Threshold Method of Surveillance PRS # 1. The contractor shall provide semi- annual testing and certification The contractor provides testing and certification in accordance with ASME A17.1, ASME A17.2, IBC, National and State laws regulating these safety inspections Zero deviation from Standard Periodic Surveillance Attachment 1 Location Type Manufacturer Identifier B209 Freight OTIS SER. #8BE3609 B202 Freight OTIS SER. #127686 B204 Freight OTIS SER. #224752 B200E Freight Dumbwaiter D.A. MA SER. #20803, #1 B200E Freight Dumbwaiter D.A. MA SER. #20804, #2 B200E Freight Dumbwaiter D.A. MA SER. #20805, #3 B205 #1 Passenger OTIS SER. #LRVF-330615 B205 #2 Passenger OTIS SER. #LRVF-320614 B206 #1 Passenger OTIS SER. #LRVF-750624 B206 #2 Passenger OTIS SER. # LRVF-760624 B209 #1 Passenger OTIS SER # 211 14440615 B203 #1 Passenger ATLAS Job # ESI-85493 B200 #1 Passenger DOVER Contract # B-H0433 B200 #2 Passenger DOVER Contract # B-H0434 B200 #3 Passenger DOVER Contract # B-H0435 B207 #1 Passenger DOVER Contract # B-H0431 B207 #2 Passenger DOVER Contract # B-H0432 B200E #4 Passenger DOVER SER. #CA8201 B200E #5 Passenger DOVER SER. #CA8202 B200E #6 Passenger DOVER SER. #CA8203 B248 #1 Passenger OTIS SER. #270253 B248 #2 Passenger OTIS SER. #270254