H399--FTD Roof Inspection - Service Contract

The contract solicitation for the Fort Thomas Domiciliary (FTD) Roof Inspection at the Cincinnati VA Medical Center in Fort Thomas, Kentucky, is a firm-fixed-price, total small business set-aside under NAICS code 541350, with evaluation based solely on lowest price technically acceptable. The scope involves a comprehensive inspection of a single 25,000-square-foot roof on Building 64, including infrared moisture surveys, structural assessment of roof decking and framing accessible from the vacant floor below, and preparation of annotated roof plans and a final report with repair or replacement recommendations. No licensed Professional Engineer stamp is required for structural assessments, but IEBC standards are acceptable; infrared testing must demonstrate water intrusion capability, and drone use is permitted if compliant with local regulations. The roof is accessible via stairwell, and while the facility remains occupied, operations will continue during inspections. The Government has provided photos of existing roof plans and drawings but will not conduct a pre-bid site visit. All deliverables, including the final report and infrared data, become Government property with unlimited rights, and electronic submission via the VA’s Wide Area Workflow system is mandatory for invoicing and reporting. Destructive testing requires prior written approval, and environmental testing has not been performed; the roof is not under warranty, and canopies and RF surveys are excluded. The prime contractor must carry all specified insurance, even when using subcontractors, and VAAR 852.219-75 has been rescinded. Contractors must comply with FAR clauses covering whistleblower rights, subcontractor restrictions, identity verification, and prohibitions on deceptive practices, and must certify compliance with restrictions on covered telecommunications equipment and services. Payment will be made monthly in arrears to the Department of Veterans Affairs office in Cincinnati, Ohio, under electronic funds transfer terms. Performance is limited to three months, and proposals must be submitted by the deadline with valid UEI, small business representation, and full adherence to the Performance Work Statement uploaded to SAM.gov.