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This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on January 24, 2020. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

H935--Pharmacy Certification Base + Options <797> and USP <800> Certification

Awarded
36C24920Q0082Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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General Info

Contract Value

$58,350

NAICS

541380 - Testing Laboratories and Services

Place of Performance

Department of Veterans Affairs;James H. Quillen VA Medical Center;Corner of Lamont & Veterans Way;Mountain Home, TN, TN, 37684, USA

Set-Aside

NONE

Award Issued Date

Documents

0

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PhaseAwarded
Posted

Combined Synopsis

Awarded

Contract was awarded

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)
Contacts1 person available
OfficeMURFREESBORO, TN, 37129, USA
Office AddressMURFREESBORO, TN, 37129, USA
Contacts
Chaz Bowling Contract Specialist

Full Description

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COMBINED SYNOPSIS/SOLICITATION GENERAL INFORMATION Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C24920Q0082 Posted Date: 01/24/2020 Original Response Date: 01/31/2020 9:30 AM CST Product of Service Code: H935 NAICS Code: 541380 Contracting Office Address NCO 9 ATTN: Chaz D. Bowling Department of Veterans Affairs Contracting Office, 4th Floor 1639 Medical Center Parkway Murfreesboro, TN 37129 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 / 01-15-2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 541380, with a small business size standard of $15 million. The Network Contracting Office 9 is seeking to purchase pharmacy cleaning room and equipment certifications services for the James H. Quillen VA Medical Center. All questions regarding this RFQ must be in writing and may be sent by e mail to contact@example.gov. Questions must be received no later than January 29, 2020 at 9:30 AM CST. No further questions will be accepted after that date and time. You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer. All interested companies shall provide quotation(s) for the following: CLIN(S) DESCRIPTION QTY UNIT $ TOTAL $ 0001 Base year of certifications (1 year of performance outlined in the SOW) 1 1001 Option one of certifications (1 year of performance outlined in the SOW) 1 2001 Option two of certifications (1 year of performance outlined in the SOW) 1 3001 Option three of certifications (1 year of performance outlined in the SOW) 1 4001 Option four of certifications (1 year of performance outlined in the SOW) 1 Total Contract Pricing $ STATEMENT OF WORK (SOW) A - GENERAL INFORMATION A.1 INTRODUCTION: The Food and Drug Administration (FDA) has the authority to inspect VA medical facilities and the Joint Commission (TJC) establishes compounding standards for sterile compounded preparations based on the United States Pharmacopeia (USP) standards. The USP establishes standards for sterile compounding room design, environmental monitoring, and competencies for the preparation, handling, and storage of compounded sterile products (CSPs). To meet regulatory requirements in accordance with USP <797> and USP <800>, the James H. Quillen VA Medical Center (JHQVAMC) requires certification of primary engineering controls (PECs), secondary engineering controls (SECs), and testing of compounding personnel for aseptic technique by gloved fingertip and thumb sampling, and media fill testing. A.2 SCOPE OF WORK: The Contractor will provide all parts, labor, equipment, material, travel expenses to test and certify the operation and performance of equipment systems and personnel per the Statement of Work listed below. A.3 PERFORMANCE: Period of Performance This will be a base + four (4) one (1) year options. The estimated effective date is 02/17/2020 with an end date of 02/16/2021 with the option years following the same period of performance each year if exercised IAW 52.217-9. Place of Performance Address: Department of Veterans Affairs James H. Quillen VA Medical Center Corner of Lamont & Veterans Way Mountain Home, 37684 Voice: +1 (555) 000-0000 Hours of Work Work is to be performed primarily between the hours of 8:00AM 3:30PM EST, Monday through Friday. The Contractor shall coordinate any work required with the hospital or the (COR). Any work to be conducted after normal business hours must be coordinated with Contracting Officer or COR at the facility with at least a weeks notice. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date: New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November B WORK REQUIREMENTS B.1 TASKS TO BE ACCOMPLISHED: All work must be conducted, coordinated, and scheduled based on the needs of the Pharmacy Service. The testing of the Sterile Compounding Suites and equipment must be conducted during dynamic operating conditions to assure smooth even flow across the DCA and out to the returns. In the presence of the Medication Safety Program Manager. The JHQVAMC will notify the contractor a minimum of 2 business days to a maximum of 5 business days to schedule testing/retesting of the Sterile Compounding Suites and Media Fill Testing/Gloved Fingertip testing. The contractor must respond and be available on site to perform testing/retesting within the specified time frame. The Contractor will provide a Qualified Tester and appropriate tools/test equipment to complete the work as covered in Section C.3. Due to the sensitive nature of the work area, prior to entering sterile compounding areas (buffer room, ante room), the Contractor will maintain a clean work area at all times by wearing appropriate personal protective equipment (set forth by USP <797> standards) and cleaning any equipment with 70% sterile isopropyl alcohol. The Contractor will test each PEC and SEC according to Certification Guide for Sterile Compounding Facilities (CETA) and USP <797> regulations every six months. The Contractor will provide JHQVAMC with the original certification documents that includes all measurements and results of each PEC and SEC. Certification should include identifying information of each PEC and SEC as well as all test equipment used for certification. See Section B for specific requirements. The Contractor will immediately notify identified points of contact (POC) with any results indicating failure. A formalized written report including all required aspects specified in this statement of work will be provided in a timely manner by email with receipt by identified POC no more than 10 business days from certification evaluation. Any failure of engineering controls to meet required specifications shall be clearly marked with a sign that will notify pharmacy staff. B.2 PRIMARY ENGINEERING CONTROLS (PECs) TO CERTIFY PEC tested and certified according to CETA and USP <797> regulations, and to manufacturer s specifications. The contractor will utilize DCA with a NIST traceable or comparable calibrated piece of equipment (calibrated within past 12 months) to perform all testing and provide copies of the calibration tests to the POC The Contractor shall report each individual face velocity reading and the average of those readings, the downstream concentration ready of the HEPA filter leak test and the results of the induction leak test and back streaming test. The Contractor will provide and label with a certification sticker that contains the following: company name, phone number, PEC model and serial number, service number, certification date, recertification date, certifiers signature. Total particle count testing must be performed under dynamic operating conditions using calibrated electronic equipment. Documentation of test results must also include the number of personnel present in each PEC during testing. Viable Air Sampling shall be conducted with high volume impaction samplers to conduct the sampling of a sufficient volume of air (1000 liters) at each specified location. The reports shall indicate site locations*, volume of air sampled, media manufacturer, lot #, expiration date, incubation start date & time, number of CFU s with locations, identification of CFU s, date & time of sample results. Viable Surface Sampling reports to indicate site locations*, media manufacturer, lot #, expiration date, incubation start date & time, number of CFU s with locations, identification of CFU s, date & time of sample results. Documentation of the smoke study results shall include the number of personnel present in the PEC during the dynamic airflow smoke pattern test. Line Item Description Qty Frequency per Year Qty per Year 1 Restricted Access Barrier- Nu-Aire CAI IV Hood ISO Class 5, Building 77 Room FA126A 1 2 2 2 8 BVBI-8SSRX Laminar Vertical Flow Workstation ISO Class 5, Building 77 Room FA126A 1 2 2 3 6 BBF-6SS Biological Safety Cabinet Class II Type A ISO Class 5, Building 77 Room J140A 1 2 2 B.2A SERVICES TO BE PERFORMED FOR PECs Line Item Description Qty Frequency per Year Qty per Year 1 Total particle count testing under dynamic operating conditions using calibrated electronic equipment for each of the listed PECs. 7 or more 2 varies 2 Viable Air Sampling number and location as determined by the Contractee (bacterial and fungal samples) 8 or more 2 varies 3 Viable Surface Sampling number and location as determined by the Contractee (bacterial and fungal samples) 12 or more 2 varies 4 Both static and dynamic smoke studies verifying a continuous flow of HEPA filtered air void of turbulence, dead air zones, and refluxing from the HEPA filters to and across the entire work area and to the air returns must be performed and documented by video. Video of dynamic smoke test must document the demonstration of unidirectional airflow and sweeping action over and away from the preparation(s). Contractor to leave video of smoke test on site prior to completion of certification process for each of the listed PECs. 3 2 2 5 HEPA filter leak test 3 2 6 6 Cabinet leak test 3 2 6 7 Inflow velocity test to include exhaust airflow volume rate 3 2 6 8 Electrical leakage and ground circuit resistance and polarity tests 3 2 6 9 Lighting intensity test 3 2 6 10 Vibration test 3 2 6 11 Noise level test 3 2 6 12 Ultraviolet (UV) lamp test 3 2 6 13 Airflow testing under dynamic conditions to include air velocity and volume, the air exchange rate. 2 2 6 14 Hazardous drug contamination to include cyclophosphamide, ifosfamide, methotrexate, fluorouracil, taxanes, and platinum-containing drugs. Additional drugs may be requested. 4 2 8 B.3 SECONDARY ENGINEERING CONTROLS (SECs) TO CERTIFY The Contractor shall calculate the total room volume for each buffer, ante room, and hazardous drug storage room. A sketch of the room with dimensions, exhaust/supply diffuser locations and equipment locations shall be included in the report. The report provided will specify flow rates detailing returns and supply that were obtained during the testing. The contractor shall calculate air changes per hours (ACPH) from HVAC, ACPH contributed from the PEC, and the total ACPH for each buffer, ante room, and storage room shall be documented on the certification report. Total particle count testing must be performed under dynamic operating conditions using calibrated electronic equipment. Documentation of test results must also include the number of personnel present in each SEC during testing. Viable Air Sampling shall be conducted with high volume impaction samplers to conduct the sampling of a sufficient volume of air (1000 liters) at each specified location. The reports shall indicate site locations*, volume of air sampled, media manufacturer, lot #, expiration date, incubation start date & time, number of CFU s with locations, identification of CFU s, date & time of sample results. Viable Surface Sampling reports to indicate site locations*, media manufacturer, lot #, expiration date, incubation start date & time, number of CFU s with locations, identification of CFU s, date & time of sample results. Hazardous drug contamination sampling report to include manufacturer, lot #, and expiration date of sampling kit, sample site locations, name of products tested for, and results. Line Item Description Qty Frequency per Year (minimum) Qty per Year (minimum) 1 Non-Hazardous IV Anteroom Certification ISO Class 8, Building 77 Room FA126 1 2 2 2 Non-Hazardous IV Buffer Room Certification ISO Class 7, Building 77 Room FA126A 1 2 2 3 Hazardous IV Anteroom Certification ISO Class 7, Building 77 Room J140 1 2 2 4 Hazardous IV Buffer Room Certification ISO Class 7, Building 77 Room J140A 1 2 2 5 Hazardous Drug Storage Room Building 77 Room J139 1 2 2 B.3A SERVICES TO BE PERFORMED FOR SECS Line Item Description Qty Frequency per Year (minimum) Qty per Year (minimum) 1 Total particle count testing under dynamic operating conditions using calibrated electronic equipment, for the SECs 7 or more 2 varies 2 Viable Air Sampling number and location as determined by the Contractee (bacterial and fungal samples) 8 or more 2 varies 3 Viable Surface Sampling number and location as determined by the Contractee (bacterial and fungal samples) 12 or more 2 varies 4 HEPA filter integrity testing 7 2 14 5 Airflow profiling and uniformity testing for listed SECs 2 2 6 Particulate monitoring For listed SECs 2 2 7 Room pressurization monitoring For listed SECs 2 2 8 Temperature and Humidity monitoring For listed SECs 2 2 9 Air pattern analysis For listed SECs 2 2 10 Airflow testing under dynamic conditions to include air velocity and volume, the air exchange rate, and the room pressure differential in doorways between adjacent rooms. For listed SECs 2 2 11 Hazardous drug sampling to include: cyclophosphamide, ifosfamide, methotrexate, fluorouracil, taxanes, and platinum-containing drugs. Additional drugs may be requested. 4 2 8 C SUPPLEMENTAL TESTING Media Fill Testing will occur in Laminar Vertical Flow Workstation in Building 77 Room FA126A and simulate the most difficult and challenging compounding procedures and processing conditions encountered by the person replacing all the components used in the CSPs with soybean casein digest media. A certificate of analysis (COA) must be provided if commercial sterile microbial growth media is used for the media fill testing Initial Certification: gloved fingertip testing will occur after garbing procedures. Media Fill Testing will occur after gloved fingertip. Media Fill Testing will occur prior to gloved fingertip and thumb testing for recertification. The Contractor shall incubate media fill tests in controlled temperature environments in accordance with USP <797> guidance (and <800>). Documentation of the media fill test will include the name of the person evaluated, evaluation date/time, media and components used, including manufacturer, expiration date and lot number, starting temperature for each interval of incubation, dates of incubation, the results, and the identification of the observer and the person who reads and documents the results. The Contractor shall perform three separate gloved fingertip and thumb tests during initial testing (one sampling device per hand) for each designated employee. Subsequent sampling shall occur every 6 months. Gloved fingertip and thumb samples shall be performed in controlled temperature environments and incubated in accordance with USP <797> and <800> guidance. Each sample shall be labeled with a personnel identifier, whether it was from the right or left hand, and the date and time of sampling. Documentation results for gloved fingertip and thumb sampling will include the name of the person evaluated, evaluation date/time, media and components used, including manufacturer, expiration date and lot number, starting temperature for each interval of incubation, dates of incubation, the results, and the identification of the observer and the person who reads and documents the number of colonies forming units (CFU) for the left and right hand. A formalized written report including all required aspects specified in this statement of work will be provided in a timely manner by email with receipt by identified POC no more than 14 business days for media fill and gloved fingertip tests. Line Item Description Qty Frequency per Year Qty per Year (minimum) 1 Media Fill Testing 25 or more varies 50 2 Gloved Fingertip and thumb testing 25 or more varies 50 D SPECIAL CONSIDERATIONS: D.1 Place of Performance: James H. Quillen VA Medical Center, Corner of Lamont and Veterans Way, Johnson City, Tennessee 37601 D.2 Contractor Furnished Materials: All labor, materials, equipment to perform the job. When furnish , provide , install , or similar term is used it shall mean a complete installation, ready for use. The Contractor shall supply all parts that is currently not covered under warranty, equipment, material and labor to conduct work as listed in the Statement of Work above. The work will include all items as described in the Scope of Work listed above. D.3 Government Furnished Materials and Services: Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall, at all times, take any and all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. D.4 Qualifications of Key Personnel: The Contractor will provide three references for showing the completion of at least three jobs of similar size and scope at other hospital facilities with at least one of those facilities being a VA Medical Center, in addition will also provide three references for each Qualified Tester that performs work at JHQVAMC. The Contractor s Qualified Tester must possess current CETA, NSF and CNBT Certification for Sterile Compounding Facilities. The Contractor will provide copies of the Qualified Tester s accreditation prior to conducting certification. D.5 Other Requirements: The Contract will provide sample reports of prior certification reports from other contracted Sterile Compounding Suites certifications include Primary and Secondary Engineering Controls. The sample reports should include the calibration reports of equipment used to certify the Sterile Compounding Suites. D.6 Security Requirements: Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor s employees shall return all I.D. badges to designated personnel at time designated in the task order. D.7 Inspection of Work: The COR is responsible for the inspection of the work called for in this job. The Contracting Officer s Representative will be identified in the task order by name, telephone number and location. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. The Contractor will be notified by the Contractee of any updates to identified points of contact list on an as needed basis and in turn the Contractor will provide the Contractee with any updates. D.8 Safety: The Safety Manger is responsible for safety inspections of all contract operations. The Safety Manager will be identified in the task order by name, phone number and location. D.9 Drawings General: Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings are deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the task order. D.10 Verification of Dimensions: The Contractor shall visit the job site to thoroughly familiarize themselves with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of their work to the building, structure, phasing and ensure the safety of employees and workmen. D.11 Smoking Policy: The Contractor shall ensure employees do no smoke on the VA grounds as JHQVAMC is a smoke-free facility. D.12 Parking/Traffic Regulations: The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds. (End of SOW) Quote Format and Evaluation Criteria Offers shall provide only one quote. The quote should be emailed to contact@example.gov NLT 01/31/2020, 9:30 AM CST. Non-Compliance with this requirement will result in disqualification of the quote. Award shall be made to the Business who offers the BEST VALUE to the Government, considering price, past performance, and meeting the specifications outlined in the SOW. All SDVOSB s/ VOSB s must be VIP verified by the close of solicitation if applicable. All vendors must be registered and complete all entries in the System for Award Management (SAM) by the close of this solicitation in order to be considered for an award. Potential vendors may register and the following website: https://www.sam.gov/portal/public/SAM The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Offeror shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. Offeror shall list exception(s) and rationale for the exception(s). Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. CLAUSES/PROVISION Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) FAR Number Title Date 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL OCT 2018 ITEMS 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE JUL 2016 MAINTENANCE 52.228-5 INSURANCE-WORK ON GOVERNMENT INSTALLATION JAN 1997 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL DEC 2013 BUSINESS SUBCONTRACTORS 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION APR 1984 52.237-3 CONTINUITY OF SERVICES JAN 1991 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days. (End of Clause) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. (End of Clause) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (OCT 2018) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). 52.204 23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115 91). 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). [] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509). [] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) [] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note). [] (5) [Reserved] [] (6) 52.204 14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111 117, section 743 of Div. C). [] (7) 52.204 15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111 117, section...

More opportunities from Department Of Veterans Affairs → 249-NETWORK Contract Office 9 (36C249)

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NAICS: 561320
New
Federal
R425--Temporary Operations and Maintenance Staffing Services for Skilled Trades Louisville VA Medical Center, Kentucky
Solicitation # 36C24927Q0030
The Department of Veterans Affairs is conducting market research to identify qualified businesses for temporary operations and maintenance staffing services at the Louisville VA Medical Center, including the New Louisville and Robley Rex facilities and other catchment area locations. This requirement focuses on supporting facility activation, commissioning, and ongoing operations for mission-essential healthcare infrastructure and life-safety systems. The anticipated contract structure includes a 12-month base period with two one-year option periods and is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 561320. The scope involves recruiting and supervising skilled trades personnel, with estimated staffing needs for eight Utility Systems Repairer-Operators, four HVAC Mechanics, four Maintenance Mechanics (Multi-Trade), and three Pipefitters/Plumbers. Contractors must provide all necessary tools, PPE, and uniforms, while ensuring personnel meet strict qualifications, such as three years of relevant experience and specific certifications like EPA Section 608 for HVAC roles. Key performance requirements include providing routine staffing within 10 business days, filling critical vacancies within five business days, and maintaining 24/7 coverage for USRO personnel. All staff must pass VA background investigations, obtain PIV badges, and comply with OSHA, NFPA, and infection-control standards.
Temporary Help Services

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NAICS: 541380
New
Federal
Q301--Media Fill Testing for Clean Room Compliance - Pharmacy Base 4 years
Solicitation # 36C24927Q0020
The Department of Veterans Affairs, through Network Contracting Office 9, is soliciting a contract for laboratory services to support the Louisville VAMC Pharmacy Service. The scope of work involves monthly microbial contamination surface sampling of classified areas and pass-through chambers, as well as initial and semi-annual aseptic technique competency testing for personnel, including gloved fingertip and thumb sampling and media-fill testing. All services must be performed in accordance with USP Chapters 797 and 800, VHA Directive 1108.12, and CETA/CNBT standards, with results delivered to the Chief of Pharmacy Service within two weeks of testing. This is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract structure consists of a 12-month base period running from December 1, 2026, to November 30, 2027, with four subsequent 12-month option years extending through November 30, 2031. Award will be based on the most advantageous offer, considering price and other factors, with the total price of all options evaluated alongside the base requirement. Contractors must provide NIST-traceable calibration documentation, standard operating procedures, and a comprehensive safety plan. Payment is governed by the Prompt Payment Act, and the government maintains the right to require reperformance of nonconforming services at no additional cost.
Testing Laboratories and Services

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NAICS: 333120
New
Federal
J061--Thompson Power Generator Service RFI Intent to Sole Source
Solicitation # 36C24927Q0025
The Department of Veterans Affairs intends to award a sole-source, firm-fixed price contract to Thompson Machinery Commerce Corporation for recurring full-service maintenance and rebuilds of the Caterpillar G3520C generator set and associated radiator system at the Alvin C. York Campus. This procurement, conducted under FAR 12.102-1(b) and NAICS code 333120, is justified by the proprietary nature of Caterpillar engine control software and the fact that Thompson Machinery is the only factory-authorized source for sales, service, and parts in the designated region. The contract is designed to ensure the continuous operation of the natural gas-fueled engine, which provides primary electrical power and steam to the facility. The scope of work requires manufacturer-certified technicians to perform maintenance according to service manual SEBU7681-16, including battery replacements every 24 months, radiator cleaning and fluid inspections every 1,000 hours, and comprehensive coolant and hose replacements every five years. Major deliverables include a standard top end overhaul every 18,000 service hours and a full out-of-frame overhaul during the fifth year of the contract. The estimated period of performance spans five ordering periods from December 1, 2026, through November 30, 2031. While this is an intent to sole source, the government will evaluate any interested parties who submit capability statements by October 30, 2026, to determine if the requirement should be competed.
Construction Machinery Manufacturing

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