This Sources Sought opportunity from Department Of Veterans Affairs was posted on December 30, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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H958--Rad Calc Treatment Planning Software

Awarded

36C25725Q0204Federal

Submission Closed01/03/2025, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 513210

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AI Contract Overview

The Department of Veterans Affairs is conducting market research through a sources-sought notice to identify qualified vendors for Rad Calc Treatment Planning Software to support the Radiation Oncology Service at the Audie L. Murphy Memorial Veterans Hospital in San Antonio, Texas. The required software is intended to provide independent secondary safety plan calculations to verify accurate dosing for radiotherapy patients. The solution must include a Radiation Treatment Planning Base program, an RTP/TPS Import Utility, an IMRT Validation Utility, and a Region of Interest module. The contractor will be responsible for providing all licenses and equipment, performing commissioning within seven calendar days of delivery, and providing technologist training if necessary. The proposed period of performance consists of one base year starting January 13, 2025, through January 12, 2026, with four additional option years. Required support services include unlimited phone support during regular business hours for installation and system changes, 24/7 restricted web support, and all software updates for the modules. Interested respondents must be registered in the System for Award Management and provide their size status under NAICS 513210, socioeconomic certifications, a capability statement, and examples of similar past performance. Responses are due via email to the contract specialist by January 3, 2025, at 10:00 AM CT.

General Info

Agency

Department Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Contract Value

$8,723

NAICS

513210 - Software Publishers

Place of Performance

Audie L. Murphy Memorial Veterans Hospital Imaging Services, Radiation Oncology Service 9102 Floyd Curl, San Antonio, TX, 78240, USA

Set-Aside

NONE

Awardee

LIFELINE SOFTWARE, INC.

Award Issued Date

01/13/2025, 12:00:00 AM UTC

Documents

36C25725Q0204 - Rad Calc Treatment Planning Software

sources-sought

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseAwarded

PostedDec 30

Sources Sought

Notice updatedDec 30

The notice description changed. The point of contact changed.

AwardedJan 13

Contract was awarded

Submission Closed

01/03/2025, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Contacts1 person available

OfficeSan Antonio, TX, 78240, USA

Organization / AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)

Office AddressSan Antonio, TX, 78240, USA

Contacts

Anitra CarterContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

This not a request for quotes; the Government is seeking information for market research purposes only. The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Imaging Services, Radiation Oncology Service located at 9102 Floyd Curl, San Antonio, TX 78240 has established a need for this software for assistance in the treatment planning of VA patients. Before starting a patient on radiotherapy, each radiation dose is calculated by a dosimetrist to create their treatment plan. It is a standard of care that every radiotherapy plan has a secondary safety plan calculation to verify accurate dosing is planned before treatment starts. This needs to be done by an independent software program. The contractor shall complete delivery of all associated licenses and equipment. Train technologists on the proper use of software if needed. Fulfill service contract obligations for the initial year and following years that contract is renewed, commissioning (if required) as required under this SOW in seven (7) calendar days or less from the required delivery date, as specified by the COTR, unless otherwise directed by the Contracting Officer (CO). The software will contain at a minimum (1) Radiation Treatment Planning Base program, (2) RTP / TPS Import Utility, (3) IMRT Validation Utility, and (4) Region of Interest (ROI) Module. Each subscription period will include the following services at a minimum: Unlimited phone support during regular business hours, including consultations relating to changes in treatment planning systems and network setup and installation assistance. 24/7 web support through restricted access web site accessible. Software updates for all modules The North American Industry Classification System (NAICS) is 513210 Software Publishers, Service Code (PSC) is H958- Other Quality Control, Testing, and Inspection Communication, Detection, and Coherent Radiation Equipment. The service maintenance agreement shall cover one (1) base year and 4 option years with a start date of January 13, 2025 through January 12, 2026. Responses to this notice shall include company/individual name, size status for the above reference NAICS code, a service capability statement, SAM Entity Unique Identifier (EUI), DUNS Number, address, point of contact and examples of similar facilities to which similar services have been provided to. Contractors should provide information on whether they are certified SDVOSB, VOSB, Hub zone, 8(a), women-owned concern. If standard company brochures will be provided as a response to this Source Sought, ensure that additional information tailored to this notice is included. If you are in GSA, please provide schedule and contract number. A solicitation is not currently available. If a solicitation is issued, it will be announced on the Contract Opportunities website https://sam.gov at a later date, and all interested parties must respond to that solicitation announcement separately from the response to this announcement. Contractors must be registered in System for Award Management (SAM), see internet site: https://www.sam.gov for information about registration. Responses to this notice must be submitted via email to contact@example.gov no later than January 3, 2025 at 10:00 AM CT. No telephone inquiries will be accepted. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.