HARDWARE - MOBILE COMPUTERS - BRAND ONLY

The solicitation RFB-IS-26200918-1 issued by the Los Angeles County Internal Services Department seeks the procurement of rugged mobile computing hardware, strictly limited to specific branded items: the Panasonic Toughbook CF-33 laptop configured with Intel Core i7, 32GB RAM, 512GB SSD, and Windows 11 Pro, along with the GETAC rugged keyboard and Havis vehicle dock systems, all must meet MIL-STD-810G environmental durability standards and be accompanied by manufacturer authorization letters. No alternate brands are permitted under any circumstances, and bidders must declare conformity or deviation explicitly. The contract requires delivery to County-designated locations in Los Angeles, with all shipments subject to F.O.B. Delivered terms, meaning freight is prepaid and allowed. Items must be marked with brand, model, and manufacturer part number for traceability and are subject to inspection and acceptance solely by the County at the delivery location. Pricing data is partially available with line item quantities set at 232 units for key components, but full unit and extended pricing remains redacted, and no official contract value has been disclosed. Payment is mandated through Electronic Funds Transfer using the County’s direct deposit portal, and invoices must be submitted exclusively via the Vendor Self-Service portal with the award number included. The solicitation mandates compliance with numerous administrative and legal obligations including California prevailing wage requirements, NIST SP 800-88 data destruction standards, IRS Notice 1015 for Federal Earned Income Credit notification, and the use of recycled paper with at least 30% post-consumer content. Vendors must also adhere to Fair Chance Employment laws, provide paid time off for voting, comply with child support wage assignments, and ensure subcontractors carry required insurance. Bidders seeking preferential treatment as Local Small Business Enterprise, Disabled Veteran Business Enterprise, or Community Business Enterprise must submit supporting certifications through Exhibits 3, 4, and 6, along with proof of vaccination compliance and other attestations via Appendix A. All proposals must be submitted electronically through the VSS portal by May 18, 2026, with no paper or email submissions accepted. Records must be retained for three years after final payment, and any conflict of interest involving County employees or their family members is strictly prohibited and must be disclosed immediately.