High-Volume Document Digitization and Scanning Services

The contract seeks a vendor to perform high-volume digitization of approximately 3 million paper marriage records at a secure California Department of Public Health facility. The scope includes comprehensive document preparation, high-precision scanning, and rigorous quality assurance procedures to ensure all digital records meet strict archival standards. All work must be conducted on-site at the designated secure location, with strict adherence to protocols for handling sensitive historical documents. The contractor is responsible for end-to-end management of the scanning process, from initial sorting and de-binding of records through final image validation and indexing to guarantee completeness, legibility, and long-term preservation. This is a subcontract opportunity under NAICS code 519210, with a response deadline of July 22, 2026. The project is managed by the California Department of Public Health and requires full compliance with state-level security and archival requirements. Bidders must demonstrate capacity for large-scale document processing, experience with sensitive public records, and the ability to maintain consistent quality under high-volume conditions. While specifics on location and point of contact are not provided, all work must be performed at a CDPH-controlled facility, and proposal submissions must align with the procurement guidelines accessible through the referenced California eProcurement portal.