Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

Archival Metadata & Indexing Services

Active

State & Local

Response Deadline10/09/2026, 03:59:59 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This subcontract for Archival Metadata and Indexing Services supports prime contractors on projects for the Free Library of Pennsylvania in Philadelphia. The selected provider will perform descriptive cataloging and metadata tagging, utilizing Dublin Core, MODS, and MARC schemas to index keywords and cross-reference digital files with physical archive IDs. The final deliverables consist of a structured metadata database or files in CSV or XML format. Qualified candidates must possess a degree in library science or a professional certification in archival cataloging. The solicitation was posted on September 25, 2026, with a response deadline of October 9, 2026. The project falls under NAICS code 519210.

General Info

Subcontract for archival metadata and indexing services for the Free Library of Pennsylvania.

Agency

Pennsylvania → Free Library

NAICS

519210 - Libraries and Archives

Place of Performance

Philadelphia, PA, USA

Set-Aside

NONE

Documents

This scope was carved out of B2728059.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

SPECIAL COLLECTIONS 09/26

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedSep 25

subcontract

Response DeadlineOct 9

Submission deadline

Response Deadline

10/09/2026, 03:59:59 AM UTCin 12 days

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyPennsylvania → Free Library

ContactsNo contacts available

OfficeN/A

Organization / AgencyPennsylvania → Free Library

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs descriptive cataloging and metadata tagging for prime contractors on Free Library of Pennsylvania projects. Creates metadata records using Dublin Core, MODS, and MARC schemas to index keywords and cross-reference digital files with physical archive IDs using library cataloging systems. Requires library science degree or archival cataloging certification. Delivers a structured metadata database or CSV/XML file.

Similar Contracts

Same NAICS industry code

SPECIAL COLLECTIONS 09/26

Solicitation # B2728059

The Special Collections solicitation, identified by number B2728059, is issued by the Free Library of the City of Philadelphia for the procurement of products and services. This Small Order Purchase opportunity is governed by the City of Philadelphia's SOP Terms and Conditions and is limited to a total value of less than 94,000 dollars per one-year period. The contract term is for one year from the effective date, with the possibility of up to three one-year renewals. Awards are based on the lowest responsible seller, with specific bid preferences applied to certified Local Business Entities. All quotes must be submitted electronically via the PHLContracts portal by October 9, 2026. Mandatory requirements for a responsive bid include a signed Consent and Authorization Agreement and certification that the seller has no delinquent taxes or debts owed to the City. Insurance requirements include general liability coverage of 500,000 dollars per occurrence, automobile liability of 300,000 dollars, and statutory workers compensation, though those providing supplies via common carrier only require general liability. Deliveries must be made FOB Destination Point, and payments are processed via electronic deposit following the City's approval of the furnished goods or services.

POSTED

DEADLINE

Scientific Journal Subscription & Perpetual AccessThis subcontract with the USDA Agricultural Research Service provides perpetual electronic access to eight specific scientific journals for prime contractors. The agreement ensures that internal USDA users and public on-site users have access to a 2025 journal package delivered through an electronic platform. To be eligible, the provider must be an authorized distributor or the original publisher of the titles. The contract is managed by the Department of Agriculture under NAICS code 519210, with the place of performance located in Beltsville, Maryland. The solicitation was posted on September 24, 2026, with a response deadline of September 28, 2026.

USDA Ars Afm Apd

POSTED

DEADLINE

Online Computer Library Center - OCLC

Institute Of Education Sciences

POSTED

DEADLINE

Native American Library Services Basic Grant (2027)

Solicitation # NAG-BASIC-FY27

The Native American Library Services Basic Grant (NAG-BASIC-FY27) is a non-competitive federal grant program administered by the Institute of Museum and Library Services. The program is designed to assist federally recognized Native communities, including Alaska Native Villages, Regional Corporations, or Village Corporations, in establishing, sustaining, and improving library and archival services. The primary objectives of the grant are to support the acquisition of library materials, develop programming for community priorities such as digital literacy and cultural preservation, provide staff training, and implement integrated activities that combine these goals. The total expected funding for this announcement is 1,700,000 dollars, with a project period running from May 1, 2027, to April 30, 2028. Eligible applicants must submit complete applications through Grants.gov by November 13, 2026. Required documentation includes the SF-424S, an IMLS Program Information Form, a Library Services Plan of up to two pages, and an IMLS Budget Form, all submitted as PDFs. Applicants must maintain an active Unique Entity Identifier and a current registration in the System for Award Management. Awards are based on eligibility and completeness checks rather than competitive ratings, with funding decisions expected in April 2027. Recipients are governed by 2 C.F.R. Part 200 and must manage financial and performance reporting through the eGMS Reach system.

Institute Of Museum And Library Services

POSTED

DEADLINE

in about 2 months

National Leadership Grants for Libraries (2027)

Solicitation # NLG-Libraries-FY27

The National Leadership Grants for Libraries (NLG-L) program, administered by the Institute of Museum and Library Services, provides funding to enhance the quality of library services nationwide. The program supports projects that promote adult reading, health and financial literacies, archival practices related to American history, and the preservation of the national information infrastructure. Key priorities include the use of new and emerging technologies, such as artificial intelligence, to improve academic practices and visitor experiences, as well as building collaborative partnerships between libraries, archives, and museums. The total funding expected to be awarded through this solicitation is 11.5 million dollars, with project durations ranging from one to three years depending on the project type. Applications must be submitted via Grants.gov Workspace by November 13, 2026, and must include a project narrative limited to 10 pages. Eligible applicants must maintain active registrations in SAM.gov and have a Unique Entity Identifier. Awards are determined through a peer review process that evaluates the clarity of the identified need, the justification of beneficiaries, the quality of the work plan, and the experience of the project staff. The anticipated period of performance is from August 1, 2027, to July 31, 2030. This grant opportunity is governed by the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards under 2 C.F.R. Section 200 and specific IMLS grant regulations.

Institute Of Museum And Library Services

POSTED

DEADLINE

in about 2 months

Native Hawaiian Library Services Grants (2027)

Solicitation # NAG-HAWAIIAN-FY27

The Native Hawaiian Library Services Grants (2027) program, administered by the Institute of Museum and Library Services, provides funding to Native Hawaiian-serving organizations to sustain and improve library and archival services. The program aims to strengthen these services through the development and dissemination of practices, tools, staff training, and programs that allow organizations to serve as knowledge and resource centers for their communities. Eligible activities include educational programming, oral history documentation, institutional planning, professional mentorship, and the furnishing of existing library spaces, though federal funds cannot be used for construction. Applicants may request between 50,000 and 150,000 dollars for projects spanning one to two years, with an anticipated performance period from July 1, 2027, to June 30, 2029. Applications must be submitted via Grants.gov Workspace by November 13, 2026. To be eligible, organizations must maintain active registrations in SAM.gov, Grants.gov, and possess a Unique Entity Identifier. Awards are determined by the Director based on peer reviews evaluating project justification, the realism of the work plan, and the measurability of intended results. All awardees must comply with 2 C.F.R. § 200 and submit financial and performance reports through the eGMS Reach system.

Institute Of Museum And Library Services

POSTED

DEADLINE

in about 2 months

Fifth Amendment to the Joint Use Agreement with Corona-Norco Unified School District (CNUSD) for the Operation of the El Cerrito Middle School Library, Corona

Solicitation # FM04216600300

The County of Riverside and the Corona-Norco Unified School District (CNUSD) have entered into the Fifth Amendment to a Joint-Use Agreement for the continued operation of the El Cerrito Middle School Library located at 7610 El Cerrito Road in Corona, California. This amendment ensures the uninterrupted provision of library services at the existing facility. A previous Fourth Amendment had already extended the agreement for three years effective July 1, 2023, and this current action maintains the operation of the facility without any expansion or physical changes to the property. The project is designated as a forecast with a Notice of Exemption dated June 4, 2026, signed by Senior Environmental Planner Mike Sullivan. It is exempt from the California Environmental Quality Act (CEQA) under Sections 15301 and 15061(b)(3), as the project involves existing facilities and is not expected to cause any significant direct or indirect environmental impacts. Administrative oversight is managed by Riverside County Facilities Management, with financial tracking handled via accounting string 524830-47220-7200400000-FM042166003300 and billing processed through journal vouchers.

Riverside County

POSTED

DEADLINE

WorldShare Interlibrary Loan (ILL) ServicesThe contract involves the provision of interlibrary loan services through OCLC’s WorldShare network, facilitating access to a vast resource pool of over 10,000 libraries globally. This service aims to fulfill user requests at the Naval War College, located in Newport, by enabling efficient borrowing and lending of materials across participating organizations. The arrangement is classified as a subcontract under the NAICS code 519210 and is managed by the Department of Defense through the Navsup Flt Logistics Center in Norfolk. This contract, posted in June 2026, supports the Naval War College’s commitment to expanding research and educational resources by leveraging the extensive network of WorldShare for interlibrary loans. The service ensures timely access to needed materials, enhancing the college’s capability to meet the information needs of its users through cooperative resource sharing. The place of performance is Newport, with the contract focused on streamlining interlibrary loan operations for the institution.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

OCLC WorldShare Cataloging & Metadata ManagementThis contract pertains to the renewal of access to OCLC’s WorldShare platform, which is used for cataloging and metadata management. The service includes automated integration with the Naval War College’s online library catalog, enabling streamlined updates and management of bibliographic records. The renewal ensures continued support for maintaining accurate, comprehensive cataloging data within the institution’s digital library system. The contract is classified as a subcontract under the NAICS code 519210 and is managed by the Naval Supply Fleet Logistics Center in Norfolk, part of the Department of Defense. The place of performance is located in Newport, with the associated zip code 02841. This renewal facilitates the Naval War College’s commitment to enhancing its library's operational efficiency through advanced information management technology.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Medical Records Management & DigitizationThis subcontract for Medical Records Management and Digitization supports prime contractors on County of Orange inpatient psychiatric facility projects. The scope of work involves the administration of patient files, archiving processes, and the management of the Integrated Records and Information System to ensure all medical records are organized, compliant, and accessible. The project is managed under the California Health Care Agency and requires strict adherence to the HITECH Act, the California Public Records Act, and HIPAA regulations. A signed Business Associate Agreement is mandatory for participation. The response deadline for this opportunity is March 31, 2027.

Health Care Agency

POSTED

DEADLINE

Professional Librarian Services IPDICSBCSU for National Agricultural LibraryThe Agricultural Research Service within the Department of Agriculture is seeking professional librarian services for the National Agricultural Library's Customer Service Unit. This forecast outlines a requirement for two reference librarians to manage daily service coverage across multiple patron touchpoints, including the service desk, chat services, online forms, email, telephone calls, and on-site researcher consultations. The performance of these services will take place in Beltsville, and the opportunity is categorized under NAICS code 519210. Nicole McKenzie serves as the primary point of contact and small business specialist for this requirement.

Agricultural Research Service

POSTED

DEADLINE

GCS-10637-S - REQUEST FOR STATEMENT OF QUALIFICATIONS (RFSQ) FOR RECORDS MANAGEMENT SERVICES - Closing: Continuous

Solicitation # 228906

The County of Los Angeles Internal Services Department is inviting qualified companies to enter into Master Agreements to provide comprehensive records management services to various County departments on an as-needed basis. The services required encompass all aspects of records management, including labor, storage facilities, utilities, equipment, vehicles, transportation, supplies, software, inventory cataloging and tracking, as well as necessary forms to support the transportation and maintenance of records. This contract will cover departments located throughout Los Angeles County and aims to ensure efficient and secure management of their records. The solicitation for this contract is open continuously, with a closing date set for April 1, 2028, allowing interested providers ample time to submit their qualifications. The opportunity is managed by the Los Angeles County Internal Services Department and focuses on meeting the operational needs of County agencies. Interested companies can contact Carlos Rubio at the Internal Services Department for more information. The contract solicitation number is 228906, and further details are accessible through the designated online portal.

Los Angeles County

POSTED

DEADLINE

More opportunities from Pennsylvania → Free Library

Same awarding agency

Special Collections Search Portal ImplementationThe Special Collections Search Portal Implementation is a subcontract for the Free Library of Pennsylvania to supply and configure a public-facing, web-based search interface. The project involves integrating metadata databases with a front-end user interface and hosting digital assets on secure servers utilizing specific CMS and search engine software. A critical requirement of the delivery is ensuring full compliance with WCAG 2.1 ADA and Section 508 accessibility standards. The contract is categorized under NAICS code 541511 and will be performed in Philadelphia. It was posted on September 25, 2026, with a response deadline of October 9, 2026. The final deliverable is a live, searchable web portal designed to provide the public with streamlined access to the library's special collections.

Custom Computer Programming Services

POSTED

DEADLINE

Special Collections DigitizationThis subcontract for Special Collections Digitization involves providing high-resolution scanning and digital imaging services for physical archival materials at the Free Library of Pennsylvania in Philadelphia. The selected provider will be responsible for handling fragile historical documents, manuscripts, and rare books using archival-grade equipment and large-format planetary scanners to produce TIFF and JPEG master files that adhere to FADGI preservation standards. The project is categorized under NAICS code 518210 and was posted on September 25, 2026, with a response deadline of October 9, 2026. The primary objective is the delivery of a comprehensive set of high-resolution digital image files for the specified archival collections.

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

POSTED

DEADLINE

Emergency Snow & Ice ResponseThis subcontract for Emergency Snow and Ice Response provides on-call labor and equipment to support prime contractors on City of Philadelphia Free Library projects. The service focuses on rapid emergency site clearance to ensure safety and access, utilizing a 24-hour seasonal contact structure to deploy personnel and equipment outside of standard event bands. The contract requires strict adherence to Philadelphia Code Section 17-107 regarding prevailing wages and mandates high-limit Commercial General Liability insurance. Performance will take place within Philadelphia, and interested parties must respond by the deadline of November 1, 2026.

Landscaping Services

POSTED

DEADLINE

in about 1 month

De-icing and Pre-treatment ApplicationThis subcontract for the Free Library in Philadelphia involves the supply and application of de-icing agents and pre-treatment materials. The contractor is responsible for treating surfaces before snow events and applying salts, brines, or liquid chemicals tailored to specific surface types to ensure ice-free walkways and lots. The project requires strict compliance with Philadelphia Code 17-107 regarding prevailing wages. Interested parties must submit their responses by November 1, 2026, for this service categorized under NAICS code 561730.

Landscaping Services

POSTED

DEADLINE

in about 1 month

Snow Removal and Plowing (Tiers A, B, and C)This subcontract for the Free Library of Pennsylvania involves providing snow clearance and plowing services for prime contractors at various library projects in Philadelphia. The scope of work includes clearing parking lots, steps, ramps, entrances, and abutting sidewalks using a combination of snow plows, blowers, and shovels. Services are categorized into three distinct tiers based on the size of the site and specific depth bands to ensure safe and accessible walkways. To be eligible, contractors must maintain a valid Commercial Activity License and strictly adhere to the prevailing wage requirements outlined in Philadelphia Code section 17-107. The project falls under NAICS code 561730, with a response deadline set for November 1, 2026.

Landscaping Services

POSTED

DEADLINE

in about 1 month

Snow & Ice Removal Services Region 4 - FLP

Solicitation # B2728121

Solicitation B2728121 is a requirements contract for snow and ice removal services for nine active sites within Region 4 (Northwest, South, and Parkway Central) for the Free Library of Philadelphia. The initial term runs from November 1, 2026, through April 30, 2027, with the City holding the option to renew for up to three additional one-year periods. Services are divided into four tiers based on the scope of work, ranging from basic sidewalk and entrance clearance (Tier A) to extensive lots and regional sites (Tier C), with Tier D reserved for authorized contingency services. The contract is capped at a maximum value of 99,000 dollars per year, adjustable annually based on the CPI-U. Award will be granted to the lowest responsive and responsible bidder. Bidders must provide a seasonal staffing and equipment plan, a list of owned or leased equipment, three references, and proof of a valid Commercial Activity License and City tax compliance. Required insurance includes Commercial General Liability, Automobile Liability, and Workers Compensation. Technical specifications mandate compliance with Philadelphia Code 10-720, the use of specific de-icing materials for historic masonry, and the use of rubber-edged or poly blades on decorative surfaces. Performance is monitored by the FLP Division of Property Management, and failure to clear sites within required timeframes is classified as a safety deficiency. All quotes must be submitted electronically via the PHLContracts portal by the specified deadline. A signed Consent and Authorization Agreement is mandatory for a bid to be considered responsive. The contract is subject to the City of Philadelphia's prevailing-wage requirements under Philadelphia Code 17-107 and requires compliance with Equal Benefits and Non-Discrimination standards. Local Business Entities (LBE) may be eligible for bid preferences. Price adjustments during renewal periods are permitted with a 30-day written notice and are capped at a maximum increase of 4 percent.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Emergency Snow Labor (On-Call)This subcontract for Emergency Snow Labor provides on-call emergency labor to prime contractors for Free Library of Philadelphia facility projects during unplanned or extreme weather events. The scope of work involves rapid mobilization to perform emergency clearing and manual labor using manual tools and required personal protective equipment to ensure emergency site stabilization. The contract is based in Philadelphia and requires the submission of certified payroll in strict accordance with Philadelphia prevailing wage laws. Interested parties must respond by the deadline of November 1, 2026, for this service categorized under NAICS code 561790.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

De-icing and Pre-treatment ApplicationThis subcontract for the Free Library of Pennsylvania involves the supply and application of de-icing agents and pre-treatment materials for facility projects. The contractor is responsible for applying materials based on specific surface types using appropriate spreaders and equipment while ensuring full compliance with City environmental and stormwater regulations. To qualify, the contractor must provide detailed material proposals tailored to each surface type to ensure all treated areas remain free of ice and slip hazards. The opportunity is listed under NAICS code 561790 and is based in Philadelphia. Interested parties must submit their responses by November 1, 2026. This contract is designed for those acting as subcontractors to prime contractors managing Free Library facility projects.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Parking Lot Plowing (Tier B/C Sites)This subcontract for Parking Lot Plowing at Tier B/C Sites involves providing heavy-duty snow removal services for parking lots and drive aisles at Free Library of Philadelphia facility projects. The contractor is responsible for managing snow storage using specialized equipment such as loaders, skid steers, and heavy-duty trucks with plows to ensure all areas remain clear and navigable. The project is located in Philadelphia and requires strict adherence to Philadelphia Code 17-107 regarding prevailing wages. Additionally, the selected provider must maintain high-limit Commercial General Liability insurance. The solicitation was posted on September 25, 2026, with a response deadline of November 1, 2026.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Snow & Ice Clearance Services (Plowing & Shoveling)This subcontract for Snow and Ice Clearance Services involves providing snow removal and ice clearance for prime contractors across 11 Free Library of Philadelphia facility sites. The scope of work includes clearing public sidewalks, curb cuts, corner ramps, pedestrian routes, book-drop access, and fire hydrants using equipment such as snow plows, blowers, and salt spreaders to ensure safe pedestrian and vehicle access. The contract requires strict adherence to Philadelphia Code 17-107 regarding prevailing wages and City tax compliance. Classified under NAICS code 561790, the project is located in Philadelphia, with a response deadline of November 1, 2026.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Snow & Ice Removal Services Region 3 - FLP

Solicitation # B2728120

Solicitation B2728120 is a requirements contract for snow and ice removal services for the Free Library of Philadelphia, specifically covering 11 active sites within Region 3 (Southwest and West). The initial period of performance runs from November 1, 2026, through April 30, 2027, with the City reserving the option to renew for up to three additional one-year periods. The scope of work includes monitoring weather conditions and providing all labor, equipment, and materials for snow clearance of sidewalks, ADA ramps, and pedestrian routes, as well as plowing parking lots and drive aisles for Tier B and C sites. Strict equipment standards are enforced, requiring rubber-edged or poly blades for historic Carnegie steps and decorative surfaces to prevent damage. The contract will be awarded to the lowest responsive and responsible bidder, with a price ceiling of 99,000 dollars. Evaluation is based on extended prices for per-event clearance, de-icing applications, pre-treatments, and emergency hourly rates, while applying LBE bid preferences per Philadelphia Code. Vendors must submit quotes electronically via the PHLContracts portal and provide a mandatory Consent and Authorization form. Compliance requirements include adhering to the City's prevailing-wage standards for building-service work, maintaining specific commercial general liability and workers compensation insurance, and holding a valid Commercial Activity License. Performance is monitored by the FLP Division of Property Management, where failure to clear sites within required timeframes is deemed a safety deficiency and inability to open a branch due to nonperformance is considered a material breach.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS