Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

Special Collections Digitization

Active

State & Local

Response Deadline10/09/2026, 03:59:59 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This subcontract for Special Collections Digitization involves providing high-resolution scanning and digital imaging services for physical archival materials at the Free Library of Pennsylvania in Philadelphia. The selected provider will be responsible for handling fragile historical documents, manuscripts, and rare books using archival-grade equipment and large-format planetary scanners to produce TIFF and JPEG master files that adhere to FADGI preservation standards. The project is categorized under NAICS code 518210 and was posted on September 25, 2026, with a response deadline of October 9, 2026. The primary objective is the delivery of a comprehensive set of high-resolution digital image files for the specified archival collections.

General Info

High-resolution digitization of archival materials for Free Library of Pennsylvania per FADGI standards.

Agency

Pennsylvania → Free Library

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

Philadelphia, PA, USA

Set-Aside

NONE

Documents

This scope was carved out of B2728059.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

SPECIAL COLLECTIONS 09/26

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedSep 25

subcontract

Response DeadlineOct 9

Submission deadline

Response Deadline

10/09/2026, 03:59:59 AM UTCin 12 days

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyPennsylvania → Free Library

ContactsNo contacts available

OfficeN/A

Organization / AgencyPennsylvania → Free Library

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs high-resolution scanning and digital imaging of physical archival materials for prime contractors on Free Library of Pennsylvania projects. Handles fragile historical documents, manuscripts, and rare books using large-format planetary scanners and archival-grade equipment to create TIFF/JPEG master files per FADGI preservation standards. Delivers a set of high-resolution digital image files of the specified collection.

Similar Contracts

Same NAICS industry code

RFB-IS-27200210 - 0014 - (1000) Absolute Resilience-12 Month Term -1,000-2,499 - Closing: 10/9/2026 12:00 PM

Solicitation # 232230

This solicitation, identified as RFB-IS-27200210, is issued by Los Angeles County in California for Absolute Resilience services over a 12 month term. The contract is specifically designated for the 1,000 to 2,499 unit range and will be performed within the city of Los Angeles. The opportunity was posted on September 26, 2026, with a response deadline of October 9, 2026, at 7:00 PM. Interested parties should direct inquiries to the point of contact, Edmond Warren, via the provided email or phone number.

Los Angeles County

POSTED

about 17 hours ago

DEADLINE

RFP27-009 Vacation and Short-Term Rental Monitoring Software

Solicitation # 49253

The Kenai Peninsula Borough in Alaska is seeking proposals from qualified firms to provide short-term rental monitoring software and services under solicitation number 49253. The selected vendor will be responsible for delivering monitoring solutions for vacation and short-term rentals in accordance with the specific requirements outlined in RFP27-009. This solicitation was posted on September 26, 2026, and interested parties must submit their proposals by the deadline of October 10, 2026. The project is managed by the Kenai Peninsula Borough as a state and local government entity, with performance taking place within the state of Alaska.

Kenai Peninsula Borough

POSTED

about 24 hours ago

DEADLINE

Secure Cloud Hosting ProviderThis subcontract through DAS Procurement in Connecticut provides secure, cloud-based infrastructure for prime contractors working on East Hartford Public Schools data warehousing projects. The selected provider will deliver a vendor-hosted environment using platforms such as AWS, Azure, GCP, or a proprietary system, ensuring high system availability through guaranteed SLAs and rigorous security controls to protect district data. The provider must maintain specific security certifications and implement established data-breach notification procedures to ensure full compliance. This engagement focuses on delivering a hosted environment with guaranteed uptime and strict security adherence, with the solicitation period running from September 25, 2026, to October 16, 2026.

DAS Procurement

POSTED

DEADLINE

Secure Client Portal Development & HostingThe City of Lethbridge is seeking a subcontractor for the development and hosting of a secure online portal designed for prime contractors involved in electric retail projects. The selected provider will build a platform featuring advanced search, filter, and export capabilities, allowing users to access historical invoices and consumption data in both CSV and PDF formats. The project requires the implementation of cloud hosting and secure authentication systems to protect municipal data. To ensure high security standards, the contractor must hold recognized cybersecurity certifications, such as SOC2. This contract focuses on delivering a live, secure environment for the management and retrieval of critical utility data.

City of Lethbridge

POSTED

DEADLINE

1912-27 (RFP) Data Warehousing and Analytics

Solicitation # 1912-27

East Hartford Public Schools is soliciting proposals under RFP 1912-27 for a qualified vendor to design, configure, implement, and host a secure K-12 data and analytics platform. The primary objective is to establish a hosted data warehouse that serves as a single source for comparative and predictive analytics, business intelligence, and longitudinal analysis to support strategic decision-making. The scope of work includes integrating student data from multiple systems, specifically PowerSchool, DIBELS, MUNIS, and state assessment files, and providing knowledge transfer to district technical staff. The anticipated implementation period is six to twelve months, followed by a 30 to 90-day stabilization period. Proposals are due by 12:00 PM on October 16, 2026. Selection is based on the overall quality of the response, relevance of experience, strength of references, and pricing, though the award may not necessarily go to the lowest bidder. Qualified vendors must have at least five years of experience in data warehousing and a proven track record of implementing similar solutions in K-12 districts. Required submissions include a detailed pricing sheet covering one-time implementation and recurring costs for the first three years, three project references, and a detailed implementation plan. The contract includes strict requirements for data security, prohibiting the monetization of district data and requiring written certification of data destruction upon termination. Vendors must disclose all subcontractors and third-party hosting providers and maintain comprehensive insurance coverage with an AM Best Rating of A-VII or better. Payments are tied to the successful completion and district acceptance of established project milestones, including the resolution of all critical defects identified during user acceptance testing. Additionally, respondents must certify they owe no delinquent taxes to the Town of East Hartford and adhere to affirmative action and equal opportunity policies.

DAS Procurement

POSTED

DEADLINE

Online Media Monitoring and Archive Platform (SaaS)This subcontract provides a web-based Media Control Center for prime contractors working on Alabama Department of Conservation projects. The service is delivered as a SaaS platform that includes specialized tools for media analysis, power search functions, and a comprehensive media archive. The provider is responsible for managing high-capacity digital storage to ensure permanent online hosting of edited news clips and must facilitate unlimited downloads for users. The contract falls under NAICS code 518210 and is managed by the Alabama agency for Information and Education. To maintain the platform, the provider must adhere to standard SaaS security protocols while delivering consistent access to the digital archive. The solicitation was posted on September 25, 2026, with a response deadline of September 30, 2026.

Information And Education

POSTED

DEADLINE

Virtual Training Platform Hosting & SupportThe Virtual Training Platform Hosting and Support subcontract provides essential technical infrastructure and hosting services for prime contractors working on San Mateo County Sheriff’s Office projects. The scope of work includes the provision of a Learning Management System or a secure web-hosting environment specifically designed for the delivery of virtual training. This platform is intended to offer a hosted, accessible online environment that facilitates seamless course deployment and comprehensive user tracking. Key functional requirements include the implementation of robust reporting capabilities to monitor and track employee training completion. In addition to the technical environment, the contract encompasses ongoing platform support services to ensure continuous operational stability. This procurement is categorized under NAICS code 518210 and requires responses to be submitted by the deadline of October 10, 2026.

Sheriff's Office

POSTED

DEADLINE

RFP463 - Digital Asset Management Platform

Solicitation # 234443

The University of Victoria, under the Province of British Columbia, has issued solicitation number 234443 for a Digital Asset Management Platform. This procurement opportunity is designed to secure a comprehensive system for managing digital assets within the institution. The solicitation was posted on September 25, 2026, and the deadline for submitting responses is October 27, 2026. The place of performance for this contract is located in British Columbia, Canada.

University of Victoria

POSTED

DEADLINE

in about 1 month

County Clerk Recorder (CCR) Notification System

Solicitation # 2026-RFI-0105

Sacramento County has issued Request for Information 2026-RFI-0105 to conduct market research for off-the-shelf notification systems. The primary objective is to ensure compliance with California Senate Bill 255, which requires County Recorders to notify parties executing deeds, quitclaim deeds, mortgages, or deeds of trust by mail within 30 days of recording, including the Assessor’s Parcel Number. This RFI is issued solely for informational and planning purposes and does not constitute a formal solicitation or a promise to award a contract. The required solution must include a secure central portal for daily data transfers between the County Clerk Recorder and Assessor, with testing beginning no later than December 1, 2026. Key deliverables include the generation of daily or weekly PDF notifications using approved County templates, a public portal for voluntary real estate notification subscriptions, and operational tools for reconciling data mismatches. Technical requirements specify a minimum four-week testing period before the January 1, 2027, effective date, and strict adherence to County IT security and data handling standards. Responses were due by October 12, 2026, via the OpenGov portal and required the completion of a solutions requirements workbook and a proprietary information agreement for any confidential data.

DGS: CAPSD - Procurement

POSTED

DEADLINE

Cloud Infrastructure & Hosting ServicesThe Cloud Infrastructure and Hosting Services subcontract for the Florida Department of Transportation involves the supply and management of a cloud hosting environment specifically designed for prime contractors working on FDOT projects. The selected provider is responsible for delivering robust cloud server infrastructure that ensures high availability, data redundancy, and guaranteed uptime. Key technical requirements include the implementation of comprehensive user access and role management systems to maintain secure and organized data environments. To ensure the integrity of the hosted environment, the contractor must strictly adhere to all applicable federal and state cybersecurity standards. This subcontract falls under NAICS code 518210 and is managed by the Florida Department of Transportation. Interested parties must submit their responses by the deadline of October 9, 2026, to be considered for this critical infrastructure support role.

Florida Department of Transportation

POSTED

DEADLINE

DMH ITS86 - Request for Quotation (RFQ) For Interpreter Services Scheduling Software as a Service

Solicitation # BD-27-1022-DMH08-8210C-133851

The Massachusetts Department of Mental Health has issued a closed, invitation-only Request for Quotation (RFQ) under solicitation number BD-27-1022-DMH08-8210C-133851 for Interpreter Services Scheduling Software as a Service (SaaS). This procurement is conducted under the Statewide Contract ITS86, and the resulting agreement will be governed by the terms of that statewide contract. The opportunity is designated as a Firm Fixed Price (FFP) contract and is eligible for the Small Business Purchasing Program. The solicitation was posted on September 25, 2026, with a bid opening deadline of September 30, 2026. Interested vendors must submit their responses via the COMMBUYS portal, utilizing provided templates for the detailed cost response, business and technical requirements chart, and reseller certification. Administrative and billing contact for the project is Elizabeth Welch, located in Westborough, Massachusetts, with Kelsey Santos serving as the Purchaser.

DMH08 - STATEWIDE

POSTED

DEADLINE

Tier 4 Colocation Facility ProviderThis subcontract opportunity with Humble Independent School District in Texas seeks a Tier 4 certified carrier-neutral colocation facility provider to support prime contractors. The selected provider must deliver a fully operational and secured space featuring a private cage with biometric and RFID access, five 42U server racks, and robust power infrastructure including A/B redundancy with UPS and generator failover. Technical requirements include four L6-30 power whips per rack and managed air cooling capable of handling loads between 20 kW and 75 kW. Interested parties must submit their responses by October 26, 2026, under NAICS code 518210.

POSTED

DEADLINE

More opportunities from Pennsylvania → Free Library

Same awarding agency

Special Collections Search Portal ImplementationThe Special Collections Search Portal Implementation is a subcontract for the Free Library of Pennsylvania to supply and configure a public-facing, web-based search interface. The project involves integrating metadata databases with a front-end user interface and hosting digital assets on secure servers utilizing specific CMS and search engine software. A critical requirement of the delivery is ensuring full compliance with WCAG 2.1 ADA and Section 508 accessibility standards. The contract is categorized under NAICS code 541511 and will be performed in Philadelphia. It was posted on September 25, 2026, with a response deadline of October 9, 2026. The final deliverable is a live, searchable web portal designed to provide the public with streamlined access to the library's special collections.

Custom Computer Programming Services

POSTED

DEADLINE

Archival Metadata & Indexing ServicesThis subcontract for Archival Metadata and Indexing Services supports prime contractors on projects for the Free Library of Pennsylvania in Philadelphia. The selected provider will perform descriptive cataloging and metadata tagging, utilizing Dublin Core, MODS, and MARC schemas to index keywords and cross-reference digital files with physical archive IDs. The final deliverables consist of a structured metadata database or files in CSV or XML format. Qualified candidates must possess a degree in library science or a professional certification in archival cataloging. The solicitation was posted on September 25, 2026, with a response deadline of October 9, 2026. The project falls under NAICS code 519210.

Libraries and Archives

POSTED

DEADLINE

SPECIAL COLLECTIONS 09/26

Solicitation # B2728059

The Special Collections solicitation, identified by number B2728059, is issued by the Free Library of the City of Philadelphia for the procurement of products and services. This Small Order Purchase opportunity is governed by the City of Philadelphia's SOP Terms and Conditions and is limited to a total value of less than 94,000 dollars per one-year period. The contract term is for one year from the effective date, with the possibility of up to three one-year renewals. Awards are based on the lowest responsible seller, with specific bid preferences applied to certified Local Business Entities. All quotes must be submitted electronically via the PHLContracts portal by October 9, 2026. Mandatory requirements for a responsive bid include a signed Consent and Authorization Agreement and certification that the seller has no delinquent taxes or debts owed to the City. Insurance requirements include general liability coverage of 500,000 dollars per occurrence, automobile liability of 300,000 dollars, and statutory workers compensation, though those providing supplies via common carrier only require general liability. Deliveries must be made FOB Destination Point, and payments are processed via electronic deposit following the City's approval of the furnished goods or services.

Libraries and Archives

POSTED

DEADLINE

Emergency Snow & Ice ResponseThis subcontract for Emergency Snow and Ice Response provides on-call labor and equipment to support prime contractors on City of Philadelphia Free Library projects. The service focuses on rapid emergency site clearance to ensure safety and access, utilizing a 24-hour seasonal contact structure to deploy personnel and equipment outside of standard event bands. The contract requires strict adherence to Philadelphia Code Section 17-107 regarding prevailing wages and mandates high-limit Commercial General Liability insurance. Performance will take place within Philadelphia, and interested parties must respond by the deadline of November 1, 2026.

Landscaping Services

POSTED

DEADLINE

in about 1 month

De-icing and Pre-treatment ApplicationThis subcontract for the Free Library in Philadelphia involves the supply and application of de-icing agents and pre-treatment materials. The contractor is responsible for treating surfaces before snow events and applying salts, brines, or liquid chemicals tailored to specific surface types to ensure ice-free walkways and lots. The project requires strict compliance with Philadelphia Code 17-107 regarding prevailing wages. Interested parties must submit their responses by November 1, 2026, for this service categorized under NAICS code 561730.

Landscaping Services

POSTED

DEADLINE

in about 1 month

Snow Removal and Plowing (Tiers A, B, and C)This subcontract for the Free Library of Pennsylvania involves providing snow clearance and plowing services for prime contractors at various library projects in Philadelphia. The scope of work includes clearing parking lots, steps, ramps, entrances, and abutting sidewalks using a combination of snow plows, blowers, and shovels. Services are categorized into three distinct tiers based on the size of the site and specific depth bands to ensure safe and accessible walkways. To be eligible, contractors must maintain a valid Commercial Activity License and strictly adhere to the prevailing wage requirements outlined in Philadelphia Code section 17-107. The project falls under NAICS code 561730, with a response deadline set for November 1, 2026.

Landscaping Services

POSTED

DEADLINE

in about 1 month

Snow & Ice Removal Services Region 4 - FLP

Solicitation # B2728121

Solicitation B2728121 is a requirements contract for snow and ice removal services for nine active sites within Region 4 (Northwest, South, and Parkway Central) for the Free Library of Philadelphia. The initial term runs from November 1, 2026, through April 30, 2027, with the City holding the option to renew for up to three additional one-year periods. Services are divided into four tiers based on the scope of work, ranging from basic sidewalk and entrance clearance (Tier A) to extensive lots and regional sites (Tier C), with Tier D reserved for authorized contingency services. The contract is capped at a maximum value of 99,000 dollars per year, adjustable annually based on the CPI-U. Award will be granted to the lowest responsive and responsible bidder. Bidders must provide a seasonal staffing and equipment plan, a list of owned or leased equipment, three references, and proof of a valid Commercial Activity License and City tax compliance. Required insurance includes Commercial General Liability, Automobile Liability, and Workers Compensation. Technical specifications mandate compliance with Philadelphia Code 10-720, the use of specific de-icing materials for historic masonry, and the use of rubber-edged or poly blades on decorative surfaces. Performance is monitored by the FLP Division of Property Management, and failure to clear sites within required timeframes is classified as a safety deficiency. All quotes must be submitted electronically via the PHLContracts portal by the specified deadline. A signed Consent and Authorization Agreement is mandatory for a bid to be considered responsive. The contract is subject to the City of Philadelphia's prevailing-wage requirements under Philadelphia Code 17-107 and requires compliance with Equal Benefits and Non-Discrimination standards. Local Business Entities (LBE) may be eligible for bid preferences. Price adjustments during renewal periods are permitted with a 30-day written notice and are capped at a maximum increase of 4 percent.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Emergency Snow Labor (On-Call)This subcontract for Emergency Snow Labor provides on-call emergency labor to prime contractors for Free Library of Philadelphia facility projects during unplanned or extreme weather events. The scope of work involves rapid mobilization to perform emergency clearing and manual labor using manual tools and required personal protective equipment to ensure emergency site stabilization. The contract is based in Philadelphia and requires the submission of certified payroll in strict accordance with Philadelphia prevailing wage laws. Interested parties must respond by the deadline of November 1, 2026, for this service categorized under NAICS code 561790.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

De-icing and Pre-treatment ApplicationThis subcontract for the Free Library of Pennsylvania involves the supply and application of de-icing agents and pre-treatment materials for facility projects. The contractor is responsible for applying materials based on specific surface types using appropriate spreaders and equipment while ensuring full compliance with City environmental and stormwater regulations. To qualify, the contractor must provide detailed material proposals tailored to each surface type to ensure all treated areas remain free of ice and slip hazards. The opportunity is listed under NAICS code 561790 and is based in Philadelphia. Interested parties must submit their responses by November 1, 2026. This contract is designed for those acting as subcontractors to prime contractors managing Free Library facility projects.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Parking Lot Plowing (Tier B/C Sites)This subcontract for Parking Lot Plowing at Tier B/C Sites involves providing heavy-duty snow removal services for parking lots and drive aisles at Free Library of Philadelphia facility projects. The contractor is responsible for managing snow storage using specialized equipment such as loaders, skid steers, and heavy-duty trucks with plows to ensure all areas remain clear and navigable. The project is located in Philadelphia and requires strict adherence to Philadelphia Code 17-107 regarding prevailing wages. Additionally, the selected provider must maintain high-limit Commercial General Liability insurance. The solicitation was posted on September 25, 2026, with a response deadline of November 1, 2026.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Snow & Ice Clearance Services (Plowing & Shoveling)This subcontract for Snow and Ice Clearance Services involves providing snow removal and ice clearance for prime contractors across 11 Free Library of Philadelphia facility sites. The scope of work includes clearing public sidewalks, curb cuts, corner ramps, pedestrian routes, book-drop access, and fire hydrants using equipment such as snow plows, blowers, and salt spreaders to ensure safe pedestrian and vehicle access. The contract requires strict adherence to Philadelphia Code 17-107 regarding prevailing wages and City tax compliance. Classified under NAICS code 561790, the project is located in Philadelphia, with a response deadline of November 1, 2026.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Snow & Ice Removal Services Region 3 - FLP

Solicitation # B2728120

Solicitation B2728120 is a requirements contract for snow and ice removal services for the Free Library of Philadelphia, specifically covering 11 active sites within Region 3 (Southwest and West). The initial period of performance runs from November 1, 2026, through April 30, 2027, with the City reserving the option to renew for up to three additional one-year periods. The scope of work includes monitoring weather conditions and providing all labor, equipment, and materials for snow clearance of sidewalks, ADA ramps, and pedestrian routes, as well as plowing parking lots and drive aisles for Tier B and C sites. Strict equipment standards are enforced, requiring rubber-edged or poly blades for historic Carnegie steps and decorative surfaces to prevent damage. The contract will be awarded to the lowest responsive and responsible bidder, with a price ceiling of 99,000 dollars. Evaluation is based on extended prices for per-event clearance, de-icing applications, pre-treatments, and emergency hourly rates, while applying LBE bid preferences per Philadelphia Code. Vendors must submit quotes electronically via the PHLContracts portal and provide a mandatory Consent and Authorization form. Compliance requirements include adhering to the City's prevailing-wage standards for building-service work, maintaining specific commercial general liability and workers compensation insurance, and holding a valid Commercial Activity License. Performance is monitored by the FLP Division of Property Management, where failure to clear sites within required timeframes is deemed a safety deficiency and inability to open a branch due to nonperformance is considered a material breach.

Other Services to Buildings and Dwellings

POSTED

DEADLINE

in about 1 month

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS