This Solicitation opportunity from California was posted on April 27, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

HP PAGEWIDE XL 5200 RENTAL, RELATED ACCESSORIES AND SERVICES

Closed

IFB-080-3013501-MGState & Local

Submission Closed05/26/2026, 09:00:55 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

New

Federal

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The procurement is categorized under NAICS code 532420 and is designated as a small business set-aside for 8(a) certified firms. The current incumbent contractor for these services is Aleut Government Services LLC. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento for further information regarding this upcoming opportunity.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

Punxsutawney Area School District

POSTED

DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to modernize its printing infrastructure by replacing aging technology for approximately 119 multi-function devices and desktop printers. The scope of work includes equipment acquisition, implementation, software configuration, maintenance, and fleet management, specifically excluding wide-format printing. The City is seeking a comprehensive solution that may include an optional print management platform featuring secure print release and follow-me printing. The contract will be for an initial five-year term with options to extend for up to two additional years. Proposals are due by November 17, 2026, and must be submitted via the City's OpenGov procurement portal. A mandatory virtual pre-proposal meeting is scheduled for October 27, 2026. To be considered responsive, vendors must submit a signed and notarized Non-Collusion Affidavit, a detailed management plan, and pricing via the provided Excel template across 12 device categories. Evaluation will be based on the effectiveness of the management plan (30%), vendor skills and experience (30%), and the total overall five-year cost (40%). The selected vendor must provide a dedicated account team and maintain OEM authorization and certified technicians throughout the contract term. Insurance requirements include combined single limit coverage of at least $2,000,000 for general, automobile, and professional liability. Payment for services will be made within 30 days of invoice receipt by the Director of Finance. Final acceptance of equipment is contingent upon successful installation, testing, and City verification of network connectivity and security settings.

POSTED

DEADLINE

RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals under RFP 271006 for a consolidated managed print services program. The selected vendor will serve as the single point of accountability for the implementation, installation, configuration, and management of a multifunction printer fleet, including plotters and facsimile devices. A key technical requirement is the integration of centralized print authentication with Active Directory or Entra ID to enable badge-swipe release. The project will follow a phased implementation, prioritizing the replacement of devices that are currently out of contract or on month-to-month leases. Security standards for the fleet include TLS 1.2 or later, SNMPv3, and the encryption of stored data. Proposals are due by November 20, 2026, and must be submitted in sealed envelopes. The City will award the contract to the responsive and responsible respondent offering the best combination of attributes, with a 3% cost preference granted to local vendors holding a City of Dothan business license. Required certifications include E-Verify compliance, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. The successful bidder must maintain comprehensive insurance coverage, including commercial general liability of 2 million dollars aggregate and professional liability of 1 million dollars. The City reserves the right to terminate the contract without cause upon 30 days written notice.

POSTED

DEADLINE

27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.

Internal Services Department

POSTED

DEADLINE

TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services to modernize and standardize its printing infrastructure across 30 municipal buildings. The project involves the delivery, installation, and maintenance of approximately 40 to 50 ENERGY STAR compliant multifunction devices capable of printing, copying, scanning, and duplexing. Key objectives include consolidating the current fleet to a maximum of two shared devices per floor, enhancing document security through RFID, badge, or PIN authentication, and implementing centralized print management software for budgeting and reporting. The selected vendor will be responsible for providing all OEM consumables, routine maintenance, and a loaner machine for any equipment that cannot be repaired within five calendar days. Proposals must include options for both outright purchase and lease terms of 36, 48, or 60 months, with monthly usage costs billed in arrears. The Town will evaluate respondents based on a points-based system focusing on equipment quality, print management effectiveness, service capabilities, experience, implementation approach, and overall cost. Minimum qualifications require five years of experience with similar public sector engagements and references from three comparable clients. Awarded vendors must maintain comprehensive insurance coverages, including general, professional, and cyber risk liability of at least 1 million dollars, and adhere to strict data confidentiality and security incident notification protocols. The response deadline for this solicitation is October 23, 2026.

POSTED

DEADLINE

Postage Meter Leasing

Solicitation # 2026-RFP-002

Payson Unified School District #10 is soliciting proposals under solicitation 2026-RFP-002 for the lease of one postage meter machine to be installed in late November 2026 at their warehouse in Payson, Arizona. The initial lease term is 60 months with an option for annual renewals at the district's discretion. The required equipment must be capable of processing 6,000 to 7,000 pieces annually, with typical daily volumes of 20 to 30 pieces and periodic bulk mailings of 500 to 600 pieces per week. The district is seeking various functional options, including red or red and black printing, return address printing, a scale, and a built-in or stand-alone auto sealer, with optional capabilities for tape printing and ground advantage. Proposals must include detailed costs for ink and supplies with usage rates, maintenance and repair options, and a description of the method and company used for loading postage funds, as well as the discount rate of meter postage compared to first class rates. The award will be based on the most advantageous proposal rather than price alone, utilizing a points-based evaluation system. Selected vendors must provide a minimum 24-month manufacturer's warranty covering parts and labor. Contractual requirements include adherence to the Drug-Free Workplace Act, compliance with the Americans with Disabilities Act, and a notarized familial relationship disclosure. Payment terms are net 30 days following the submission of an invoice containing the purchase order and bid number, provided a current W-9 is on file. All submissions must be made electronically via the OpenGov portal by the October 29, 2026, deadline.

Payson Unified School District

POSTED

DEADLINE

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

Grasslands School Division

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

Los Angeles County in California is seeking solicitations for the lease of a Canon Varioprint Titan 6220 MICR system. This procurement opportunity, identified by solicitation number 232495, is managed by the Internal Services Department with William Burger serving as the primary point of contact. The performance of the contract will take place in Los Angeles, California. Interested parties must submit their responses by the deadline of October 30, 2026, at 7:00 PM.

POSTED

DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

DEADLINE

Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

20 days ago

DEADLINE

in 6 days

AI Contract Overview

This solicitation seeks a contractor to provide a term rental of the HP PageWide XL 5200 multifunction printer, along with all associated accessories, installation, maintenance, toner supply, and support services on a cost-per-square-foot basis. The equipment must be new, not refurbished or used, and must meet strict compliance standards including RoHS, WEEE, REACH, FCC, ENERGY STAR, and EPEAT, with CE marking and integration of Abacus Enterprise Edition software for usage tracking. Delivery and performance are required at designated County of Orange Public Works locations, primarily in Santa Ana, California, with the contractor assuming full responsibility for transportation, handling, insurance, and installation until formal acceptance by the County. Payment will not commence until after successful delivery, installation, and inspection at the County’s site, and invoices must be submitted manually to OC Public Works Accounts Payable with the correct agency account number. The procurement follows an Invitation for Bid (IFB) process under a Lowest Price Technically Acceptable (LPTA) evaluation method, where technical acceptability is determined before price comparison. Bidders must be responsive and responsible, submit a valid Unique Entity Identifier (UEI), and comply with all County terms without modification. Offerors claiming County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) status must provide current certification numbers and completed affirmation forms to receive a 5% or 8% price adjustment preference. The solicitation prohibits all-or-none bids unless in the County’s best interest, allows for award to multiple vendors, and reserves the right to cancel or defer the award. Contractors must adhere to strict legal, ethical, and operational requirements including conflict of interest disclosures, personnel identification, data confidentiality, civil rights compliance, and environmental handling of toner containers. All submissions must be made electronically through the OpenGov portal by the May 26, 2026 deadline, with no exceptions for late bids, and pricing details remain unassigned in the solicitation, rendering the contract value indeterminate at this stage.

General Info

Term rental of new HP PageWide XL 5200 with full support, compliance, and installation at Orange County locations under LPTA.

Agency

California → OC Public Works

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

CA, USA

Set-Aside

NONE

Documents

IFB-080-3013501-MG HP PageWide XL 5200 Rental and Services

ifb

High

IFB-3013501-MG HP PageWide XL 5200 Rental and Services

ifb

High

IFB 3013501-MG HP PageWide XL 5200 Rental Contract

contract-document

High

County of Orange Faithful Performance Bond

2 pages · performance-bond

Low

Labor and Material Payment Bond - Orange County

2 pages · bond

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 27

Solicitation

Response DeadlineMay 26

Deadline has passed

Submission Closed

05/26/2026, 09:00:55 PM UTC

Find active opportunities like this

Start your free trial to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyCalifornia → OC Public Works

Contacts1 person available

OfficeSanta Ana, CA, 92701, USA

Organization / AgencyCalifornia → OC Public Works

Office AddressSanta Ana, CA, 92701, USA

Contacts

Matthew GillDeputy Purchasing Agent

contact@example.gov

+1 (555) 000-0000

Interested Companies (8)

ARC Document SolutionsSan Ramon, CA

Intelli-TechLa Verne, CA

Source ManagementHerndon, WA

See All 8 Interested Companies

Start a free trial to view all interested companies, their contact details, and full contractor profiles.

Start Free Trial

Full Description

This solicitation is for HP PageWide XL 5200 Rental, Related Accessories and Services. Contractor shall furnish all staffing, labor, equipment, and incidentals required to provide the HP PageWide XL 5200 Rental, Related Accessories and Services. These specifications are provided in accordance with the policies of the County of Orange, to obtain equipment suitable for the service demands of the Agency or Department involved. The HP PageWide XL 5200 Rental shall be provided on a term rental and cost per square foot basis.