HVAC and Plumbing Services for City of Urbana Facilities

The City of Urbana, Illinois, is soliciting proposals under solicitation number FY2027-ITB-215 for a vendor to provide time and material general on-call and emergency HVAC and plumbing services for its municipal facilities. The scope of work includes repair, maintenance, and minor alterations to heating, ventilating, air conditioning, and plumbing systems. The selected vendor must provide a 24-hour dispatcher to handle service calls, with a required response time of within 24 hours for routine work and within two hours for emergency services. The contract is structured as a multi-year agreement running from the date of award through June 30, 2029, divided into three annual pricing periods. Award will be granted to the lowest responsive and responsible respondent, with the City reserving the right to award the contract as a whole or by individual line item categories. Vendors must maintain all necessary municipal, county, state, and federal licenses and comply with all applicable building construction codes and safety regulations, including precautions for asbestos-containing materials. Key requirements include a one-year warranty on all work and materials, the submission of detailed invoices within 30 days of job completion, and the provision of an Equal Employment Opportunity certification. Proposals must be submitted via the City's e-Procurement portal by 2:00 pm on November 24, 2026.