HVAC Building Automation System USCG C5I Alexandria VA

The U.S. Coast Guard through the Department of Homeland Security’s LOG-9 office is procuring preventative and corrective maintenance services for the HVAC Building Automation System at the C5I Services Center in Alexandria, Virginia, under solicitation 70Z08426QDL950024, a Total Small Business Set-Aside under NAICS Code 561210. The contract is structured as a Firm-Fixed-Price instrument with a one-year base period beginning September 30, 2026, and four one-year option periods extending through September 29, 2031. The scope includes monthly preventative maintenance tasks and corrective repairs with a not-to-exceed cap of $5,000 per year for each period, covering all labor, equipment, materials, and transportation required to operate and maintain the Building Automation System at 7323 Telegraph Road, Alexandria, Virginia. Proposals must be submitted in two separate Adobe PDF volumes — a Technical Proposal detailing the offeror’s maintenance approach for twelve specific tasks and qualifications of the proposed Lead Technician, and a Price Proposal with fully completed CLINs for base and all option periods, including signed SF-1449 documentation. The evaluation is conducted on a Lowest Price Technically Acceptable basis, where technical acceptability is a mandatory pass/fail gate determined by the completeness of the maintenance plan and submission of all required certifications; failure on any criteria results in disqualification regardless of price. All offerors must hold a current Unique Entity Identifier, be registered in SAM, and comply with all federal representations and certifications, including Small Business Program Representations, Wage Determination NO 2015-4281 RevNo37, and Controlled Unclassified Information security controls per Executive Order 13556. Key requirements include submitting a Customer Service Manager with ongoing availability between 0800 and 1600 EST Monday through Friday, providing a Visitor Access Request one business day in advance for onsite work, ensuring compliance with all installation security and safety protocols, and adhering to labor standards including the payment of prevailing wages. Invoices must be submitted electronically via the Invoice Processing Platform, and Service Completion Reports must be delivered in Adobe Acrobat Pro format by close of business on the next business day after service completion. The solicitation has been amended twice: Amendment 0001 adjusted the corrective repair CLIN to the correct $5,000 NTE amount and extended