HVAC Controls Upgrades Project for Glynn County Police Department

The Board of Commissioners of Glynn County, Georgia, is soliciting proposals for HVAC system control upgrades at the Glynn County Police Department located at 157 Carl Alexander Way. The primary objective of this project is the implementation of a Carrier i-Vu Building Automation System to provide centralized monitoring and control. The scope of work includes the necessary integration and commissioning to ensure the new system is fully operational and compatible with existing equipment. All work must be completed within ninety consecutive calendar days from the date of the Notice to Proceed, with the final warranty period beginning upon the engineer's written certification of the system's operation. Bids must be submitted as a lump sum via the County's eProcurement Portal by December 16, 2026, at 1:30 pm. The contract will be awarded to the lowest responsive and responsible bidder, with a local vendor preference available for bids under $100,000 if the local bidder is within 2%, $500, or $10,000 of the lowest bid. For projects exceeding $100,000, contractors must provide a bid bond of at least 5%, as well as performance and payment bonds. Required documentation for submission includes a representation affidavit and a supplier oath. Contractors are responsible for maintaining safety standards, adhering to Equal Employment Opportunity and ADA compliance, and ensuring materials are stored on wooden skids to preserve quality. Payment is structured around a 30-day billing cycle, with interest applied to unpaid amounts. To receive periodic payments, contractors must submit a progress schedule, an itemized list of stored materials with supplier invoices, and a progress report. Final payment requires a lien waiver from all subcontractors and suppliers.