HVAC Filters

The County of Wayne, NY, is soliciting bids for the supply of HVAC filters through the Buildings, Grounds and Parks agency. The county intends to contract with a single vendor to establish unit prices for various filter types, including high-efficiency ASHRAE-supported media box-style filters. The contract does not guarantee specific quantities, as provided lists are estimated annual totals by location, and the contractor cannot impose limits on maximum or minimum order quantities. Deliveries are required for several sites, including the Public Safety Building, Health Services Building, and Office Buildings 3 and 4. Awarding will be based on the lowest responsive and responsible bidder who meets all technical specifications. Filters must adhere to strict quality standards, including UL Class 900 certification, ISO 9001:2015 facility certification, and testing standards per ASHRAE 52.2 and ISO 16890. Bidders may propose equal items, but the County retains sole discretion to accept or reject such substitutes. Required documentation includes a bid proposal, non-collusion certification, and certifications regarding debarment, lobbying, and the Iran Divestment Act. The submission deadline is December 3, 2026, at 2:00 pm, with responses accepted via the OpenGov portal or as sealed physical bids delivered to the Clerk of the Board of Supervisors in Lyons, NY. The successful contractor must provide performance and labor and material bonds of at least 100 percent of the contract sum and must be authorized to do business in the State of New York. Additionally, the contractor is required to designate a project manager as the primary point of contact and comply with all labor, discrimination, and confidentiality laws.