HVAC Supplies & Equipment

The solicitation issued by the Mesa Unified School District Purchasing Department seeks vendors for HVAC supplies and equipment, with an estimated annual spend of approximately $500,000, although quantities are neither implied nor guaranteed. The solicitation number is 27-18MB, posted on April 13, 2026, with a response deadline of May 13, 2026, and a contract start date set for July 1, 2026. The contract covers a one-year base period with up to four one-year extensions possible at the District’s discretion, contingent on funding and performance. Deliveries will be made on an as-required basis to the District’s Operations Warehouse located in Mesa, Arizona, with FOB destination terms placing risk of loss and title transfer upon delivery. All related work, including subcontracted services, must be performed within the United States, specifically prohibiting offshore performance that involves secure data or software development. The contract documentation does not identify standard federal FAR clauses but includes local procurement provisions covering brand equalities, contractual remedies, and packaging descriptions. Packaging units are typically identified by packages or individual units, though no specific preservation or bar-coding standards apply, nor are military standards referenced. Evaluation of bids or proposals will depend on whether the solicitation is an IFB—in which case award is on lowest responsible, responsive bid—or an RFP, where a trade-off process determines the most advantageous proposal, though detailed evaluation criteria are withheld from the provided data. The contract requires compliance with various legal and regulatory mandates including E-Verify employment verification, fingerprint clearance for personnel performing regular on-site work, non-discrimination obligations, and prohibition on registered sex offenders performing work on District premises when students are present. Payment is managed through manual invoicing to the District's Accounts Payable office, and contract modifications require formal written amendments approved by the District Representative. Subcontracting and assignment of contract duties are tightly controlled, requiring prior written approval. Inspection and acceptance occur at the District delivery site, with the contractor liable for costs resulting from non-compliant supplies. The solicitation encourages minority and small business participation but does not mandate socioeconomic status certifications or require federal UEI or CAGE codes. Proposals must be submitted electronically via the District’s public portal by the specified deadline.