HVAC System Replacement and Upgrade/Refrigerated Air Conversion
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract involves the complete replacement and upgrade of HVAC systems at multiple facilities within the Smokey Bear Ranger District in the Lincoln National Forest, Ruidoso, New Mexico. The existing HVAC systems have been severely impacted by wildfire events, leading to operational degradation, compromised indoor air quality, and increased risk of equipment failure due to infiltration of ash and fine particulate matter. The project scope includes removal of the current systems, installation of new refrigerated HVAC units, repair or replacement of ductwork, and upgrades to controls and distribution systems to ensure reliable, year-round operation of the buildings. This procurement is a total small business set-aside under NAICS code 238220, managed by the Department of Agriculture, with the office located in Alamogordo, NM. The solicitation number is 127EAX26Q0031, posted on May 8, 2026, with a response deadline of June 12, 2026. The contracting activity requires construction and mechanical services aimed at restoring safe, functional, and compliant building environments following wildfire damage. Interested parties can contact Melissa Heckenlaible, the primary point of contact, for further details.
General Info
Agency
NAICS
Place of Performance
Ruidoso, NM, 88345, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
******************UPDATE 6-10-2026************************
DUE TO FIRE SEASON, FOREST SERVICE PERSONEL HAS NOT BEEN ABLE TO RESPOND TO ALL THE RFI QUESTIONS AS OF TODAY. EXTENDING THE QUOTE PACKAGE DUE DATE TO 6-26-2026 AT 12:00pm MOUNTAIN TIME. ONCE RFI RESPONSES ARE POSTED HERE, THE FOREST SERVICE WILL ENSURE THERE WILL BE 7 DAYS TO SUBMIT QUOTE PACKAGES, BUT WILL NOT BE SOONER THAN 6-26-2026.
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The existing HVAC systems serving facilities at the Smokey Bear Ranger District have sustained significant operational degradation due to wildfire impacts and subsequent water intrusion, resulting in compromised indoor air quality, reduced system reliability and increased risk of equipment failure. This project proposes full replacement and upgrade to HVAC systems to restore safe, functional and compliant building operations. During recent wildfire events airborne ash and fine particulate matter infiltrated multiple buildings and mechanical systems. Ash accumulation has been documented within ductwork and air handling components
The USDA Forest Service requires construction and mechanical services to replace and upgrade heating, ventilation and air conditioning (HVAC) systems at multiple facilities within the Smokey Bear Ranger District, Lincoln National Forest, Ruidoso NM. The requirement includes removal of existing systems, installation of new refrigerated HVAC systems, repair or replacement of associated ductwork, and upgrades to controls and distribution systems as necessary to support reliable year-round building operations.