HYCU RENEWAL

The contract pertains to the renewal of HYCU Backup and Recovery software with multicloud disaster recovery capabilities, covering 128 cores for one year, under solicitation number RFB-IS-26200973-1 issued by the Internal Services Department of Los Angeles County. The solicitation is open for responses through the Vendor Self Service Portal, with a strict submission deadline of June 2, 2026, at 12:00 PM, and no late proposals will be accepted. All submissions must be electronic and complete with mandatory exhibits including a Business Associate Agreement, Information Security & Privacy documentation, Community Business Enterprise certification, and Certification of Compliance with County Lobbyist Ordinance. Vendors are required to register in SAM with a valid UEI and CAGE code and meet eligibility criteria for small business or disadvantaged enterprise preferences by submitting detailed ownership and workforce demographic data. The contract mandates strict compliance with County cybersecurity standards including FIPS 140-2 encrypted media, NIST SP 800-88 data sanitization protocols, and approved antivirus and malware protection tools, alongside requirements for annual staff security training and fingerprint-based background checks for personnel accessing County systems. Insurance obligations include minimum coverage of $2 million for cyber liability, $1 million for general liability, $1 million for automobile liability, and statutory workers compensation, with the County of Los Angeles named as certificate holder and additional insured. Performance is expected to occur at County-designated locations, primarily in Los Angeles, and acceptance of deliverables is contingent on adherence to all technical, security, and administrative specifications without trade-offs. The award will be made on a Lowest Price Technically Acceptable basis, meaning only offers that fully meet all required criteria will be considered, with the lowest compliant bid selected. Vendor payments are processed via Electronic Funds Transfer only, with no physical remittance address provided, and must reference the contract or purchase order number on all invoices. A strict annual spending cap of $200,000 per vendor is enforced, with any excess requiring prior Board of Supervisors approval. Termination provisions require 90 days of transition assistance at no additional cost, and vendors must certify no conflicts of interest, ensuring that no County employee has a financial stake in the vendor or vice versa.